# Vacation Tracker vs WhosOff — Absence Management

As of 28 Oct 2026, the panel rates [Vacation Tracker](https://whats-best.ai/software/absence-management/vacation-tracker) 2.5/5 and [WhosOff](https://whats-best.ai/software/absence-management/whosoff) 2/5 in Absence Management. Weighted by what each judge cares about, 6 of the 6 judges pick Vacation Tracker and 0 pick WhosOff. Vacation Tracker scores higher on 6 of 7 criteria (Pricing transparency, European sovereignty, Payroll handover, time tracking & API, plus 3 more). Provenance — Vacation Tracker: Rest of world; WhosOff: UK / wider Europe. Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering).

- Canonical page: https://whats-best.ai/compare/vacation-tracker-vs-whosoff
- Vacation Tracker: https://whats-best.ai/software/absence-management/vacation-tracker ([md](https://whats-best.ai/software/absence-management/vacation-tracker.md))
- WhosOff: https://whats-best.ai/software/absence-management/whosoff ([md](https://whats-best.ai/software/absence-management/whosoff.md))
- Category: [Absence Management](https://whats-best.ai/software/absence-management.md)
- Data as of: 2026-10-29

**AI-generated.** Both products were evaluated from public evidence by the same panel of AI judges under the same rubric; without that, no comparison is published. Not a hands-on test; no score can be bought, on either side. How scores are made: https://whats-best.ai/methodology

## The short answer

No single verdict emerges: the benches lean Vacation Tracker on most criteria but by different margins, splitting or tying elsewhere. Payroll handover (6.0 vs 4.2), sovereignty (5.2 vs 3.0) and pricing transparency (7.0 vs 1.5) each show 6 judges leaning Vacation Tracker, 0 for WhosOff. Requests and approvals is closer at 7.3 vs 6.8, with 3 leans to Vacation Tracker and 3 ties; leave policies splits the same way at 4.2 vs 3.7. Sick leave and electronic certificate of incapacity sits at 2.2 vs 2.0, with 1 lean and 5 ties. Absence data protection is the genuine head-to-head: both means read 3.8, with 1 judge leaning Vacation Tracker, 1 leaning WhosOff and 4 ties. Weighted totals appear for five judges — the sixth row shows no figures — and Vacation Tracker leads in the five shown, from 5.1 vs 4.6 (team lead) to 4.7 vs 3.2 (payroll accountant).

**Choose Vacation Tracker if:**
- You need published per-user prices before you commit — Vacation Tracker's captured pricing shows Core at €2 per user / month with a €50 minimum and Complete at €4 per user / month with a €100 minimum, billed monthly, plus a free plan and a 14-day trial; pricing transparency reads 7.0 vs 1.5 with 6 judges leaning Vacation Tracker.
- Your payroll runs on ADP Workforce Now — it is the only payroll system named in Vacation Tracker's payroll handover, which scores 6.0 vs 4.2 with 6 judges leaning Vacation Tracker.
- You need EU data residency as an option — Vacation Tracker's data residency attribute is listed as an EU option, and sovereignty reads 5.2 vs 3.0 with 6 judges leaning Vacation Tracker.
- You need two sequential approval levels where any one approver per level acts, plus substitute approvers, blackout periods and a maximum-users-away limit — requests and approvals reads 7.3 vs 6.8, with 3 judges leaning Vacation Tracker and 3 ties.
- Your team raises and approves requests from Slack, Teams, email or mobile apps, the channels Vacation Tracker documents under requests and approvals.

**Choose WhosOff if:**
- You need a supplier registered in the UK — WhosOff's legal entity jurisdiction attribute reads GB, and its maker X:Drive Computing Limited is registered in England and Wales.
- You want an extended hands-on evaluation before paying — WhosOff's captured pricing page shows a free trial of up to eight weeks with no credit card required, against Vacation Tracker's 14-day trial.
- Your approval rules turn on primary and back-up approvers per team plus minimum staffing and conflict rules, with calendar feeds for Outlook, Google, Office 365 and iCal — WhosOff documents these, and 3 of 6 judges tied requests and approvals (means 6.8 vs 7.3).
- You weight absence data protection evenly — both means read 3.8, and 1 judge leaned WhosOff there (1 leaned Vacation Tracker, 4 tied).
- Your integrators build exports against a documented RESTful API rather than a named payroll connector — WhosOff's payroll handover is documented as a RESTful API naming no payroll system.

## Overall

| | Vacation Tracker | WhosOff |
|---|---|---|
| Panel rating | 2.5/5 | 2/5 |
| Provenance | Rest of world | UK / wider Europe |
| Sovereignty | not determined | not determined |

## The bench's picks

| Judge | Vacation Tracker | WhosOff | Pick |
|---|---|---|---|
| The Team Lead | 2.5/5 | 2.5/5 | Vacation Tracker |
| The Managing Director | 2.5/5 | 1.5/5 | Vacation Tracker |
| The Payroll Accountant | 2.5/5 | 1.5/5 | Vacation Tracker |
| The Data Protection Officer | 2.5/5 | 2/5 | Vacation Tracker |
| The HR IT Integrator | 2.5/5 | 2/5 | Vacation Tracker |
| The Skeptic | 2.5/5 | 2/5 | Vacation Tracker |

## Criterion by criterion

Bench average per criterion, out of 5; the lean counts which product each judge scored higher.

| Criterion | Vacation Tracker | WhosOff | The bench leans |
|---|---|---|---|
| Entitlements & German leave rules | 2/5 | 2/5 | Vacation Tracker, 3 of 6 judges |
| Requests, approvals & team calendar | 3.5/5 | 3.5/5 | Vacation Tracker, 3 of 6 judges |
| Sick leave, eAU & continued pay | 1/5 | 1/5 | Vacation Tracker, 1 of 6 judges |
| Payroll handover, time tracking & API | 3/5 | 2/5 | Vacation Tracker, 6 of 6 judges |
| Health data, access & works council | 2/5 | 2/5 | split 1–1 |
| European sovereignty | 2.5/5 | 1.5/5 | Vacation Tracker, 6 of 6 judges |
| Pricing transparency | 3.5/5 | 1/5 | Vacation Tracker, 6 of 6 judges |

## Sovereignty, side by side

| Dimension | Vacation Tracker | WhosOff |
|---|---|---|
| Legal entity | Not determined | Not determined |
| Ownership | Not determined | Not determined |
| Data residency | Not determined | Not determined |
| Subprocessors | Not determined | Not determined |

## Facts, side by side

Only facts both products carry under the same definition; each is the vendor's own dated statement ([S*n*] → Sources).

| Fact | Vacation Tracker | WhosOff |
|---|---|---|
| Data · Retention | yes [S1] | Retained only as long as reasonably necessary for stated purposes and legal/regulatory requirements; no fixed period stated [S2] |
| Integrations · Webhooks | yes · Leave decisions · All time off activity · Keep a full copy in sync · Custom · yes [S3] | webhooks · yes [S4] |
| Legal · Address | 4455 Sherbrooke Street West 1st Floor Westmount, Quebec, H3Z 1E7 Canada [S1] | The Beer Cart Building, Beer Cart Lane, Canterbury, Kent, CT1 2NY [S2] |
| Legal · Entity | Vacation Tracker Technologies Inc. [S1] | GB 749 7977 47 · England and Wales · 03736333 [S4] |
| Pricing · Free trial | yes · free plan forever or paid subscription · 14 [S1] | yes · 8 · no [S5] |
| Product · Mobile apps | iOS · Android [S6] | yes · yes [S5] |
| Support · Hours | Monday to Friday · 9 AM – 5 PM EST · email · chat [S7] | Monday to Friday · 9am - 5.30pm [S8] |

## Sources

- [S1] Terms of service: https://vacationtracker.io/terms-of-service/ (checked 2026-10-13)
- [S2] Privacy policy: https://www.whosoff.com/info/privacy-policy/ (checked 2026-10-13)
- [S3] Payroll handover, time tracking & API — found from sitemap: https://vacationtracker.io/knowledge-base/how-do-i-use-the-open-api/ (checked 2026-10-13)
- [S4] Payroll handover, time tracking & API — found from sitemap: https://www.whosoff.com/support/3rd-party-integrations (checked 2026-10-13)
- [S5] Requests, approvals & team calendar — found from sitemap: https://www.whosoff.com/features/leave-requests/ (checked 2026-10-13)
- [S6] Vendor homepage: https://vacationtracker.io/ (checked 2026-10-13)
- [S7] Payroll handover, time tracking & API — found from sitemap: https://vacationtracker.io/knowledge-base/how-do-i-use-the-open-api/ (checked 2026-10-01)
- [S8] Entitlements & German leave rules — found from sitemap: https://www.whosoff.com/support/knowledgebase/how-do-i-amend-a-staff-members-entitlement-individually (checked 2026-10-13)

## Questions

### Which is better, Vacation Tracker or WhosOff?

As of 28 Oct 2026, the panel rates Vacation Tracker higher: 2.5/5 against 2/5. Weighted by what each judge cares about, 6 of the 6 judges pick Vacation Tracker and 0 pick WhosOff. Which one fits depends on the criteria that matter to you; the table on this page shows both side by side, and each judge’s reading has its own page. Both were scored by the same AI bench under the same rubric, from public evidence only, [as the methodology describes](https://whats-best.ai/methodology).

### Is Vacation Tracker or WhosOff European?

Vacation Tracker is not European by provenance (Rest of world). WhosOff is European (UK / wider Europe). Provenance is read from each company’s own legal pages: who builds it and who owns it.

### Where do Vacation Tracker and WhosOff store customer data?

Per the vendors’ own pages as captured — Vacation Tracker: Default not stated; pages mention Germany and United States. WhosOff: its pages as captured do not say.

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Cite as: whats-best.ai, "Vacation Tracker vs WhosOff", AI panel comparison, as of 2026-10-29. https://whats-best.ai/compare/vacation-tracker-vs-whosoff