# WhosOff — Absence Management WhosOff by X:drive Computing Limited holds a panel rating of 1.5/5 from 6 AI judges (category median 1.5/5), as of 2026-10-15. Provenance: UK / wider Europe; sovereignty: not determined. - Vendor: X:drive Computing Limited (https://www.whosoff.com) - Category: [Absence Management](https://whats-best.ai/software/absence-management.md) - Provenance (editorial classification): UK / wider Europe - Canonical page: https://whats-best.ai/software/absence-management/whosoff - Alternatives: https://whats-best.ai/software/absence-management/whosoff/alternatives ([markdown](https://whats-best.ai/software/absence-management/whosoff/alternatives.md)) - Data as of: 2026-10-21 · evaluated 2026-10-15 · oldest source captured 2026-10-13 **AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology ## At a glance - Vendor: X:drive Computing Limited - Headquarters: Not stated on the vendor’s pages as of 13 Oct 2026 - Data hosting: Not stated on the vendor’s pages as of 13 Oct 2026 - Free plan: Not stated on the vendor’s pages as of 13 Oct 2026 ## The panel's verdict WhosOff is an absence management product from X:drive Computing Limited of Canterbury, England. It is strongest on requests and approvals, where scores cluster at 7-8: multi-level approval chains with primary and back-up approvers, minimum staffing levels, conflict rules, iOS and Android apps, and calendar feeds into Outlook, Office 365, Google Calendar and iCal. It is weakest on sick leave and eAU, pricing transparency and sovereignty, which cluster at 0-1: sickness appears only as a leave type name, with no public information on eAU retrieval or continued-pay counting; the only cost fact published is a free trial until Wednesday, 25th November 2026; and we found no public information on hosting location or subprocessors, beyond the privacy policy naming analytics providers such as Google based outside the UK. The captured pages give different signals on health data, with the privacy policy stating no health information is collected while feature pages list sickness among tracked leave types. Leave policies, at 2-4, reflect balances amended by hand. The judges did not genuinely split: payroll handover clustered at 4, and no notable disagreement was recorded. **Speaks for it:** - Multi-level approval chains with primary and back-up approvers, minimum staffing levels and conflict rules are documented - iOS and Android apps let staff request and approvers approve leave from a phone - A documented RESTful API covers leave, overtime, allowances and reporting, with a sandbox, IP restrictions and webhooks - Calendar feeds push approved leave into Outlook, Office 365, Google Calendar and iCal - Unlimited custom leave types can be tracked in hours or days with per-type annual limits **Held against it:** - Sick leave and eAU scores cluster at 0-1, with no public information on eAU retrieval, continued-pay counting or child sick days - Entitlements are balances a super user amends by hand, with no public information on part-time proration or public holidays by German federal state or Austrian region - We found no public information on a named payroll system, absence-to-payroll-code mapping or period locking - The only published cost fact is a free trial until Wednesday, 25th November 2026, with no tier price or pricing basis - Sovereignty scores cluster at 0-1, with no public information on hosting location or subprocessors **Best for:** - You need a dependable everyday request-and-approval flow with mobile apps, back-up approvers and clash prevention - Your team tracks a range of custom leave types in hours or days against a shared central calendar - You have development capacity to pull absence data through a documented REST API into your own systems **Avoid if:** - Your sick-leave process needs eAU retrieval, six-week continued-pay counting or child sick days in the product, where the captured pages show only sickness as a leave type name - You hand absences to DATEV or another named payroll system and need code mapping and period locks - You must compute an annual invoice before committing, which the published pricing does not allow - Your procurement requires an EU contracting entity, since the terms name X:drive Computing Limited of Canterbury, England ## Scores by judge and criterion Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price. | Criterion | The Team Lead | The Managing Director | The Payroll Accountant | The Data Protection Officer | The HR IT Integrator | The Skeptic | | --- | --- | --- | --- | --- | --- | --- | | Entitlements & German leave rules | 1.5/5 | 2/5 | 1/5 | 2/5 | 1.5/5 | 1/5 | | Requests, approvals & team calendar | 3.5/5 | 3.5/5 | 4/5 | 3.5/5 | 3.5/5 | 3.5/5 | | Sick leave, eAU & continued pay | 0/5 | 0.5/5 | 0/5 | 0.5/5 | 0/5 | 0/5 | | Payroll handover, time tracking & API | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | | Health data, access & works council | 1.5/5 | 1.5/5 | 2/5 | 1.5/5 | 1.5/5 | 1.5/5 | | European sovereignty | 0/5 | 0.5/5 | 0/5 | 0.5/5 | 0/5 | 0/5 | | Pricing transparency | 0/5 | 0.5/5 | 0.5/5 | 0.5/5 | 0.5/5 | 0.5/5 | | **Weighted verdict** | **2/5** | **1.5/5** | **1/5** | **1.5/5** | **1.5/5** | **1/5** | ### The judges - **The Team Lead** (v1.0): Approves leave for twelve people across two shifts and finds out about clashes too late. Wants requests and approvals on the phone, a named substitute on every request, minimum-staffing warnings before approval, and a team calendar that shows who is away without showing why. - **The Managing Director** (v1.0): Runs a forty-person company in two federal states without an HR department and is liable when leave is calculated wrong. Wants part-time entitlements prorated correctly, the right public holidays per site, carry-over that lapses only after employees were told, and the eAU handled without a phone call to every health insurer. - **The Payroll Accountant** (v1.0): Closes payroll in DATEV every month and corrects whatever arrived late. Wants absences exported with the right payroll codes, the eAU result attached to the sick day, the six-week continued-pay limit counted per illness, and past months locked once they are paid. - **The Data Protection Officer** (v1.0): Treats every sick day as special-category data, because the law does. Asks who can see a reason or a certificate, how long absence records are kept and deleted, whether access is logged, where the data is hosted, and which subprocessors send the push notification that says someone is ill. - **The HR IT Integrator** (v1.0): Wires the absence tool to payroll, time tracking, the identity provider and the calendar. Wants a documented API and webhooks, maintained connectors for the named German payroll systems rather than a CSV, SSO, and balances that agree with the time-tracking system on both sides. - **The Skeptic** (v1.0): Knows "eAU supported" can mean a photo upload, "DATEV integration" can mean a CSV, and "GDPR-compliant" can mean every manager sees every diagnosis-adjacent note. Reads for who actually retrieves the certificate, which leave rules are computed rather than typed in, and whether the carry-over expiry notice exists at all. ## European sovereignty — proven facts Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined. | Dimension | Finding | Points | Source | |---|---|---|---| | Legal entity | Not determined | — | — | | Ownership | Not determined | — | — | | Data residency | Not determined | — | — | | Subprocessors | Not determined | — | — | ## Key facts Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources). **Compliance** - Children data: Not intended for children; no knowingly collected children's data [S4] - International transfers: UK adequacy decisions or UK-approved standard contractual terms used for transfers outside the UK [S4] - Security measures: Appropriate security measures; access limited to those with business need; confidentiality duty; breach notification procedures [S4] **Data** - Breach notification: Breach notification to users and regulator where legally required [S4] - Collected types: Identity Data · Contact Data · Financial Data · Transaction Data · Technical Data · Profile Data · Usage Data · Marketing and Communications Data [S4] - Response time: within one month [S4] - Retention: Retained only as long as reasonably necessary for stated purposes and legal/regulatory requirements; no fixed period stated [S4] - Rights fee: no · reasonable fee for unfounded, repetitive or excessive requests [S4] - Special categories: no · no [S4] - Third party sources: analytics providers such as Google · advertising networks · search information providers · technical and payment services providers · referencing companies and data brokers · Companies House · Electoral Register [S4] - User rights: access · correction · erasure · object to processing · data portability · withdraw consent · restriction of processing [S4] **Integrations** - API: API · yes [S10] - API auth hash: nonce · client secret · SHA512 [S9] - API auth methods: bearer token · user credentials · access token [S9] - API endpoints: Authenticate, Company, Message, Department, Leave, Leave Type Lookup, Map, User Tag, Overtime, Overtime Type, Reporting, Sandbox, System Message, Tag, User, User Allowance, User Note, User Restriction, Whosoff Work [S9] - API gzip: yes [S9] - API ip restriction: yes · yes [S9] - API region update: June 2025 update, filterable via Map_Type_ID on reporting controller [S9] - API rest: RESTful · yes [S9] - API sandbox: company settings · yes [S9] - API token management: Company settings · Super User [S9] - Webhooks: yes [S9] - Webhooks: webhooks · yes [S10] **Legal** - Address: The Beer Cart Building, Beer Cart Lane, Canterbury, Kent, CT1 2NY [S4] - Company registration: 03736333 · England and Wales · GB 749 7977 47 [S11] - Company registration: GB 749 7977 47 · England and Wales · 03736333 [S4] - Company registration: GB 749 7977 47 · England and Wales · 03736333 [S7] - Disclosures: Personal data shared with third parties such as IT service providers needed to provide the apps; third parties may receive data in sale/merger of business [S4] - Entity: GB 749 7977 47 · 03736333 · England and Wales [S8] - Entity: GB 749 7977 47 · England and Wales · 03736333 [S10] - Entity name: X:Drive Computing Limited [S4] - Entity registration: GB 749 7977 47 · England and Wales · 03736333 [S6] - Operating entity: X:drive [S9] - Policy last updated: February 2024 [S4] - Processor role: X:Drive acts as data processor for personal data input by customers during provision of services (terms of services clause 8) [S4] - Registration: GB 749 7977 47 · England and Wales · 03736333 [S9] - Regulator: UK Information Commissioner's Office (ICO) [S4] - Third party marketing: no [S4] **Pricing** - Free trial: yes · 8 · no [S8] **Product** - Active directory: Active Directory integration · yes [S10] - Applications: WhosOff app · WhosOffice app [S4] - Approver add leave: yes [S11] - Approver edit cancel leave: yes [S11] - Approver extra permissions: yes [S11] - Approver permissions interface: Extra approver permissions set via Staff Profile > User Permissions > Approver Permissions [S11] - Approver permissions requirement: Approver extra permissions require the staff member to already be an approver [S11] - Approver tools section: Approvers use extra permissions via Tools > Manage My Staff Leave [S11] - Audit trails: Automatic policy enforcement and audit trails for compliance reporting [S8] - Auto add to calendar: Approved leave automatically added to central calendar [S8] - Auto approval: yes [S8] - Backup approvers: yes [S8] - Bulk approver change: Bulk change of approvers for multiple staff or whole department [S11] - Calendar feeds: super user sets up calendar feeds for external calendar platforms · yes [S10] - Calendar google: Google Calendar · yes [S10] - Calendar ical: Apple iCal · yes [S10] - Calendar iphone: iPhone · yes [S10] - Calendar office365: Office 365 · yes [S10] - Calendar outlook: Microsoft Outlook · yes [S10] - Cancel restriction: yes · 1 [S6] - Central calendar: Central holiday calendar viewable by all team members, including via mobile app [S8] - Conflict rules: Rules to prevent close colleagues booking same time off [S8] - Customisable approvers: yes [S8] - Department staffing levels: yes [S6] - Employee login: Each employee gets own login to request time off, check status, manage bookings [S8] - Entitlement balance auto adjust: yes [S7] - Entitlement notes comment: A comment can be recorded in the notes box when amending entitlement [S7] - Entitlement opening remaining balances: Leave Entitlement area allows amending This Year's or Next Year's Opening and Remaining balances [S7] - Free trial: 0 · yes [S9] - Hours tracking: yes [S8] - Individual entitlement amendment: Super Users can amend an individual staff member's leave entitlement for the current or next year [S7] - Leave balance online: yes [S8] - Leave limits: calendar_year · yes [S6] - Leave type count: yes [S8] - Leave type customisation: Custom leave types configurable with names, colours, limits and email options [S6] - Min days notice restriction: yes [S6] - Mobile apps: yes · yes [S8] - Overtime approval: Overtime requests can be processed/approved by approvers [S11] - Per team workflows: yes [S8] - Personal leave limits override: yes [S6] - Reports: Reporting/data export for HR purposes (per customer testimonial) [S8] - Request expiry: yes [S8] - Social signon google: Google · yes [S10] - SSO auth0: Auth0 · yes [S10] - SSO azure: Azure · yes [S10] - SSO google business: Google Business Apps · yes [S10] - SSO google workspace: Google Workspace (custom SAML app) · yes [S10] - SSO okta: Okta · yes [S10] - SSO onelogin: OneLogin · yes [S10] - Staff records: Includes staff records, document management, overtime tracking [S8] - Two factor auth: two-factor authentication · yes [S10] **Support** - Hours: Monday to Friday · 9am - 5.30pm [S6] - Hours: Monday to Friday · 9am - 5.30pm [S8] - Hours: 17:30 · Monday to Friday · 09:00 [S11] - Hours: Monday to Friday, 9am - 5.30pm [S4] - Hours: Monday to Friday · 9am - 5.30pm [S9] - Hours: Monday to Friday · 9am - 5.30pm [S10] - Hours: Monday to Friday · 9am - 5.30pm [S7] ## Questions ### Is WhosOff European? Yes, though not from the EU. whats-best.ai classifies WhosOff as UK / wider Europe. ### Where does WhosOff store data? Not stated on the vendor’s pages as of 13 Oct 2026. ### Does WhosOff have a free plan? Not stated on the vendor’s pages as of 13 Oct 2026. ### What are the best alternatives to WhosOff? As of 15 Oct 2026, the panel rates [Kenjo (3/5)](https://whats-best.ai/software/absence-management/kenjo), [flair (2.5/5)](https://whats-best.ai/software/absence-management/flair-hr) and [HRlab (2.5/5)](https://whats-best.ai/software/absence-management/hrlab) highest among the other 16 Absence Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [Kenjo](https://whats-best.ai/software/absence-management/kenjo) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [WhosOff alternatives](https://whats-best.ai/software/absence-management/whosoff/alternatives). ## What this page leaves out - 51 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 32 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 17 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 11 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 7 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 6 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 6 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 2 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. - 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement. ## Sources - [S1] Vendor homepage: https://www.whosoff.com/ (checked 2026-10-13) - [S2] Pricing page: https://www.whosoff.com/pricing/ (checked 2026-10-13) - [S3] Sick leave management: https://www.whosoff.com/sick-leave-management (checked 2026-10-13) - [S4] Privacy policy: https://www.whosoff.com/info/privacy-policy/ (checked 2026-10-13) - [S5] Terms of service: https://www.whosoff.com/info/terms-and-conditions/ (checked 2026-10-13) - [S6] Entitlements & German leave rules — found from sitemap: https://www.whosoff.com/support/knowledgebase/leave-types (checked 2026-10-13) - [S7] Entitlements & German leave rules — found from sitemap: https://www.whosoff.com/support/knowledgebase/how-do-i-amend-a-staff-members-entitlement-individually (checked 2026-10-13) - [S8] Requests, approvals & team calendar — found from sitemap: https://www.whosoff.com/features/leave-requests/ (checked 2026-10-13) - [S9] Payroll handover, time tracking & API — found from sitemap: https://www.whosoff.com/features/api/ (checked 2026-10-13) - [S10] Payroll handover, time tracking & API — found from sitemap: https://www.whosoff.com/support/3rd-party-integrations (checked 2026-10-13) - [S11] Health data, access & works council — found from sitemap: https://www.whosoff.com/support/knowledgebase/approver-extra-permissions (checked 2026-10-13) --- Cite as: whats-best.ai, "WhosOff — Absence Management", AI panel analysis, as of 2026-10-21. https://whats-best.ai/software/absence-management/whosoff Corrections: https://whats-best.ai/correct/545?target=page