# Gemini for Google Workspace — AI Agents & Assistants

Gemini for Google Workspace by Google LLC holds a panel rating of 2/5 from 6 AI judges (category median 3/5), as of 2026-10-28. Provenance: Rest of world; sovereignty: 1 of 4 dimensions proven.

- Vendor: Google LLC (https://workspace.google.com)
- Category: [AI Agents & Assistants](https://whats-best.ai/software/ai-agents.md)
- Provenance (editorial classification): Rest of world
- Canonical page: https://whats-best.ai/software/ai-agents/gemini-for-google-workspace
- Alternatives: https://whats-best.ai/software/ai-agents/gemini-for-google-workspace/alternatives ([markdown](https://whats-best.ai/software/ai-agents/gemini-for-google-workspace/alternatives.md))
- Data as of: 2026-10-29 · evaluated 2026-10-28 · oldest source captured 2026-10-26

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Google LLC
- Headquarters: Not stated on the vendor’s pages as of 26 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 26 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 26 Oct 2026
- Starting price: “Starter 50% off for 3 months help €3.40€6.80** / user per month” (vendor’s words) [S2]

## The panel's verdict

Gemini for Google Workspace is the Gemini assistant sold with the Google Workspace plans from Google LLC of Mountain View, USA. The bench scores it highest on pricing transparency, 5-6, and admin and access, 4-6: Starter, Standard and Plus are publicly priced at €6.80, €13.60 and €21.10 per user per month at regular rates, with a 16% annual-commitment saving and a 300-user cap, while the tier pages document data loss prevention, context-aware access, Vault, eDiscovery and tiered endpoint management. Sovereignty is weakest at 2-3: hosting location is not confirmed on the vendor's own captured pages, and US Cloud Act exposure is recorded. The judges did not meaningfully split — data use and training, processing and models, integrations and knowledge and agent capabilities all cluster at 3-4 — and the widest spread, 4-6 on admin and access, turns on how much weight to give documented levers when there is no public information on single sign-on, provisioning or audit logs. We found no public information on retention periods, where inference runs, connectors beyond Google's own apps, or what agents may do unsupervised.

**Speaks for it:**
- Three tiers publicly priced in euros — Starter €6.80, Standard €13.60 and Plus €21.10 per user per month at regular rates — with 50% off for 3 months and a stated 16% annual-commitment saving
- Governance levers documented by name — data loss prevention, context-aware access, Vault, eDiscovery and endpoint management from Fundamental to Enterprise — mostly from Plus or Enterprise
- The pricing page states 'your company data is not used to train models' for chats with Gemini, and the privacy notice carries a dedicated European Privacy Standards and GDPR section
- The assistant sits natively in Gmail, Docs, Meet, Drive and the rest of the included suite, with Office file interoperability on all plans and a migration tool from the Standard tier
- User limits are stated outright — a 300-user maximum on Starter, Standard and Plus, and no minimum or maximum on Enterprise

**Held against it:**
- Sovereignty scores 2-3: the vendor is Google LLC of Mountain View, USA, hosting location is not confirmed on the vendor's own captured pages, and US Cloud Act exposure is recorded with no EU contracting entity stated
- We found no public information on retention periods for chats and files, on where logs live, or on zero-retention terms with the model providers behind the product
- We found no public information on where inference runs or through which provider, and 'Enterprise data regions' appears as a feature name with no stated EU processing commitment
- Agents are sold as a tagline — 'intelligent AI agents' on every plan plus a paid add-on for 'more Workspace Studio automations' — with no public information on run logs, human approval before consequential actions, or testing before rollout
- The Enterprise tier carries no public price and add-ons including AI Expanded Access are 'sold separately' without figures, so a large or agent-heavy deployment's annual cost is not computable

**Best for:**
- You already run Google Workspace and want the AI assistant embedded natively in Gmail, Docs and Meet rather than bolted on
- You are buying within the 300-user cap on Starter, Standard or Plus and want exact euro prices, discount terms and user limits published up front
- Your governance depends on documented retention and discovery tooling — Vault, eDiscovery, data loss prevention — available from Plus or Enterprise

**Avoid if:**
- You must pin hosting or model processing to the EU before signing — ask the vendor: the public pages we read do not show it
- Your compliance sign-off needs retention periods and data-lifecycle terms in writing; we found no public information on retention for chats and files or on the terms of the referenced Service Data Addendum
- Your budget requires a full-year forecast for a large or agent-heavy deployment — ask the vendor: the public pages we read do not show it
- Your agents must act in ticketing, CRM or ERP systems — ask the vendor: the public pages we read do not show it

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Head of IT | The Data Protection Officer | The Automation Lead | The Customer-Service Director | The Works Council Member | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Data use, training & retention | 1.5/5 | 1.5/5 | 2/5 | 1.5/5 | 1.5/5 | 1.5/5 |
| Models & processing location | 2/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 |
| Admin, identity & access controls | 2/5 | 3/5 | 3/5 | 2/5 | 2/5 | 2.5/5 |
| Integrations, connectors & knowledge | 2/5 | 2/5 | 2/5 | 2/5 | 1.5/5 | 2/5 |
| Agent capabilities & guardrails | 1.5/5 | 2/5 | 2/5 | 1.5/5 | 1.5/5 | 1.5/5 |
| European sovereignty | 1/5 | 1/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 |
| Pricing transparency | 2.5/5 | 3/5 | 3/5 | 3/5 | 2.5/5 | 2.5/5 |
| **Weighted verdict** | **2/5** | **2/5** | **2/5** | **2/5** | **1.5/5** | **2/5** |

### The judges

- **The Head of IT** (v1.0): Has to roll an AI assistant out to eight hundred staff without a second shadow-IT wave. Wants SSO and SCIM, groups that decide who gets which model, agent and connector, answers that respect SharePoint permissions, audit logs for the SIEM, and a deployment option that is not "trust us".
- **The Data Protection Officer** (v1.0): Signs the DPA and gets asked where a prompt goes. Wants every model provider named as a subprocessor with its region, training excluded for all of them, retention the company controls, and an EU-only switch that also covers agents and connectors — not just the chat window.
- **The Automation Lead** (v1.0): Builds the agents that file tickets, draft offers and chase approvals across the ERP, CRM and wiki. Wants tools and actions with scoped permissions, MCP and an API, approval steps before anything is sent, run logs, and a way to test an agent before the whole company uses it.
- **The Customer-Service Director** (v1.0): Runs a contact centre with forty agents and wants half the routine calls and chats answered by an AI agent. Wants handover to a human with the full context, actions in the order and ticket systems, evaluation before go-live, and a price per conversation the CFO can forecast.
- **The Works Council Member** (v1.0): Has a co-determination right the moment a tool can monitor staff, and an AI assistant logs every prompt. Wants usage reports that can be aggregated or pseudonymised, prompt logging rules set out in writing, a human approving what agents do to colleagues, and no training on staff input.
- **The Skeptic** (v1.0): Has read "European AI" on a wrapper that sends every prompt to a US model, "agents" that are saved prompts, and "we never train on your data" with no word on the model provider behind it. Asks which model answers, where it runs, what it may do unsupervised, and what a thousand seats cost.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: 1 of 4 dimensions proven.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | US CLOUD Act reach | 0/2 | [S3] |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- GDPR rights: EU/UK/Swiss GDPR compliance and rights addressed in a dedicated section [S5]

**Hosting**
- Sales channels: Cloud Services offered directly or via authorized partners [S5]

**Legal**
- Effective date: October 15, 2026 [S5]
- Scope: Covers Google Workspace, Google Cloud Platform, Google Cloud Marketplace, Cloud Identity, Implementation Services and Google Cloud Training [S5]
- Service data addendum: Service Data Addendum referenced with a Supplemental Google Cloud Privacy Notice [S5]
- Translations: yes · Bahasa Indonesia · Deutsch · Español (Latinoamérica) · Français · Italiano · Nederlands · Português · 한국어 · 日本語 [S5]

**Pricing**
- Addons: yes [S2]
- Billing annual commitment: 16 [S2]
- Billing monthly: yes [S2]
- Currency note: EUR [S2]
- Intro offer terms: 12 · new customers only · 20 [S2]
- Plus price: user per month · EUR · 50 · 21.1 · 10.55 [S2]
- Standard price: user per month · EUR · 50 · 13.6 · 6.8 [S2]
- Starter price: user per month · EUR · 50 · 6.8 · 3.4 [S2]
- User limits: none · 300 [S2]

**Product**
- Addon AI expanded: AI Expanded Access [S2]
- Addon appsheet desc: AppSheet [S2]
- Addon chrome enterprise: Chrome Enterprise [S2]
- Addon meet hardware: Google Meet Hardware [S2]
- Addon voice: Google Voice [S2]
- Appointment booking: Standard [S2]
- Appsheet: yes [S2]
- Appsuite apps: Gmail · Meet · Chat · Calendar · Drive · Docs · Sheets · Slides · Forms · Sites · Keep · Apps Script [S2]
- Drive desktop: yes [S2]
- Endpoint tiers: Advanced · Fundamental · Fundamental · Enterprise [S2]
- Enterprise AI classification: Enterprise [S2]
- Enterprise assured controls addon: add-on [S2]
- Enterprise cloud identity premium: Enterprise [S2]
- Enterprise context aware access: Enterprise [S2]
- Enterprise data regions: Enterprise [S2]
- Enterprise dlp: Enterprise [S2]
- Enterprise email s mime: Enterprise · S/MIME encryption [S2]
- Enterprise endpoint management: Enterprise [S2]
- Enterprise meet features: in-domain live streaming · 1000 [S2]
- Enterprise support: Enterprise · Enhanced Support [S2]
- Gemini notebook access: Expanded access · Basic access · Expanded access · Expanded access [S2]
- Gemini privacy: no [S2]
- Gmail spam protection: 99.9+ [S2]
- Meet dial in: yes [S2]
- Meet meeting length: 24 [S2]
- Notebook audio overviews: 3 · 20 [S2]
- Office interop: yes [S2]
- Plus email ediscovery: Plus · eDiscovery [S2]
- Plus endpoint management: Plus [S2]
- Plus ldap: Plus [S2]
- Plus meet features: attendance tracking · 500 [S2]
- Plus storage: 5 [S2]
- Plus vault: yes [S2]
- Sites: yes [S2]
- Standard email mail merge: Standard · custom layouts and mail merge [S2]
- Standard esignature: Standard [S2]
- Standard gemini: Gmail, Docs, Meet, and more [S2]
- Standard meet features: recording · noise cancellation · 150 [S2]
- Standard migrate tool: Standard [S2]
- Standard storage: 2 [S2]
- Starter meet participants: 100 [S2]
- Starter storage: 30 · yes [S2]
- Workspace studio: yes [S2]

**Support**
- Paid upgrades: yes [S2]

## Questions

### Is Gemini for Google Workspace European?

No. whats-best.ai classifies Gemini for Google Workspace as Rest of world.

### Where does Gemini for Google Workspace store data?

Not stated on the vendor’s pages as of 26 Oct 2026.

### Does Gemini for Google Workspace have a free plan?

Not stated on the vendor’s pages as of 26 Oct 2026.

### What are the best alternatives to Gemini for Google Workspace?

As of 28 Oct 2026, the panel rates [Langdock (4/5)](https://whats-best.ai/software/ai-agents/langdock), [Dust (3.5/5)](https://whats-best.ai/software/ai-agents/dust) and [Unique AI (3.5/5)](https://whats-best.ai/software/ai-agents/unique-ai) highest among the other 15 AI Agents & Assistants products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [Langdock](https://whats-best.ai/software/ai-agents/langdock) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Gemini for Google Workspace alternatives](https://whats-best.ai/software/ai-agents/gemini-for-google-workspace/alternatives).

## Head-to-head

- [Gemini for Google Workspace vs Microsoft 365 Copilot](https://whats-best.ai/compare/gemini-for-google-workspace-vs-microsoft-365-copilot.md)

## What this page leaves out

- 74 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 14 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 9 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 8 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 6 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 4 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 sovereignty dimension could not be confirmed on the vendor’s own pages and is shown as unknown.

## Sources

- [S1] Vendor homepage (AI in Workspace): https://workspace.google.com/solutions/ai/ (checked 2026-10-26)
- [S2] Pricing page: https://workspace.google.com/pricing (checked 2026-10-26)
- [S3] Generative AI privacy hub: https://knowledge.workspace.google.com/admin/generative-ai/generative-ai-in-google-workspace-privacy-hub (checked 2026-10-26)
- [S4] Terms of service: https://workspace.google.com/terms/premier_terms/ (checked 2026-10-26)
- [S5] Privacy policy: https://cloud.google.com/terms/cloud-privacy-notice (checked 2026-10-26)
- [S6] Models & processing location — found from sitemap: https://workspace.google.com/security/digital-sovereignty/ (checked 2026-10-26)
- [S7] Models & processing location — found from sitemap: https://workspace.google.com/products/admin/data-regions/ (checked 2026-10-26)
- [S8] Admin, identity & access controls — found from sitemap: https://workspace.google.com/products/admin/security-center/ (checked 2026-10-26)
- [S9] Integrations, connectors & knowledge — found from sitemap: https://workspace.google.com/integrations/ (checked 2026-10-26)

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Cite as: whats-best.ai, "Gemini for Google Workspace — AI Agents & Assistants", AI panel analysis, as of 2026-10-29. https://whats-best.ai/software/ai-agents/gemini-for-google-workspace

Corrections: https://whats-best.ai/correct/1037?target=page