# TidyCal — Appointment Scheduling

TidyCal by Sumo Group, Inc. holds a panel rating of 3/5 from 6 AI judges (category median 3/5), as of 2026-10-29. Provenance: Rest of world; sovereignty: not determined.

- Vendor: Sumo Group, Inc. (https://tidycal.com)
- Category: [Appointment Scheduling](https://whats-best.ai/software/appointment-scheduling.md)
- Provenance (editorial classification): Rest of world
- Canonical page: https://whats-best.ai/software/appointment-scheduling/tidycal
- Alternatives: https://whats-best.ai/software/appointment-scheduling/tidycal/alternatives ([markdown](https://whats-best.ai/software/appointment-scheduling/tidycal/alternatives.md))
- Data as of: 2026-11-04 · evaluated 2026-10-29 · oldest source captured 2026-10-28

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Sumo Group, Inc.
- Headquarters: Not stated on the vendor’s pages as of 28 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 28 Oct 2026
- Free plan: Yes, per the vendor’s own page [S1]

## The panel's verdict

TidyCal is an appointment scheduling product from Sumo Group, Inc. of Austin, Texas, contracting under Texas law. Pricing transparency is its strongest area, a flat 7: every plan is public — Free at $0 forever, Individual Lifetime at $29 one-time, Agency Lifetime at $79 one-time, Pro at $12 per month or $99 per year — with the 1% platform fee on non-Pro Stripe payments and the $10,000 monthly gross merchandise value cap stated. Booking experience and reminders and no-shows follow at 6 to 7, backed by captured live pages showing session choice, durations, prices, group bookings, deposits and waitlists. Calendar and availability sits at a flat 6, with team scheduling and integrations and data at 5 to 6, where judges found no public information on buffers, minimum notice, routing or webhooks. Sovereignty is the outlier at 3: a US contracting entity, a privacy policy stating personal data may be transferred to and processed in other countries, and no public information on hosting location or subprocessors, offset by a published GDPR-referenced data processing agreement with EU standard contractual clauses.

**Speaks for it:**
- Every tier is priced publicly — Free at $0 forever, Individual Lifetime at $29 one-time, Agency Lifetime at $79 one-time, Pro at $12 per month or $99 per year — with a 7-day subscription refund window stated.
- Captured live booking pages show clients choosing a session type, day and time, with durations, prices, group bookings, a waiting-list join on a full session and a $50 deposit flow.
- Google, Microsoft and Apple calendars sync with conflict prevention, up to ten readable connections on the lifetime plans and unlimited on Pro.
- Clients pay when they book through Stripe or PayPal, with host controls to charge cancellation and no-show fees.
- A GDPR-referenced data processing agreement with EU standard contractual clauses, audit rights and deletion within 10 business days is published.

**Held against it:**
- Sovereignty scored 3 at minimum and maximum: you contract with Sumo Group, Inc. of Austin, Texas under Texas law, and we found no public information on hosting location or a subprocessor list.
- SMS reminders are stated for US and Canadian phone numbers only, and none are included on the Free and Individual Lifetime plans.
- We found no public information on buffers, minimum notice or working hours with exceptions, leaving calendar and availability at a flat 6.
- We found no public information on webhooks, published API documentation, rate limits or native CRM integrations — Zapier is named without a described connection.
- The one captured cancellation policy asks clients to change or cancel by email or phone, and we found no public information on self-service reschedule links.

**Best for:**
- You are a solo host or small shop that wants paid bookings, packages and group sessions at a published one-time price — $29 or $79 — or $0 forever.
- You want to try before you pay: signup is stated to need no credit card and the free plan is $0 forever.
- You want no-show protection handed to you — payment at booking, cancellation and no-show fee controls, deposits and a waitlist.
- You run a small team that needs round-robin distribution, collective meetings and a page where attendees choose a member.

**Avoid if:**
- You must show a regulator a European data chain — the contracting entity is Sumo Group, Inc. of Austin, Texas under Texas law, and we found no public information on hosting location or a subprocessor list.
- Your clients are outside the US and Canada and count on SMS reminders, which are documented for US and Canadian numbers only.
- Your team needs routing by form answers, granular roles and permissions or per-staff reporting — the documented team features are round robin, collective meetings and a member-choice page.
- You process more than $10,000 in monthly bookings and need a fixed cost, since custom pricing may apply above the cap and the vendor reserves the right to change fees at any time.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Practice Owner | The Salon Owner | The Sales Team Lead | The Independent Consultant | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Booking page & client experience | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 | 3/5 |
| Calendar sync & availability rules | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| Team, staff & location scheduling | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 2.5/5 |
| Reminders, payments & no-show protection | 3/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 |
| Integrations, API & data export | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 2.5/5 |
| European sovereignty | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 |
| Pricing transparency | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| **Weighted verdict** | **3/5** | **3/5** | **3/5** | **3/5** | **3/5** | **2.5/5** |

### The judges

- **The Practice Owner** (v1.0): Runs a physiotherapy practice with six therapists, two treatment rooms that must not be double-booked, and a front desk that spends its mornings on the phone. Wants patients to book and reschedule online, SMS reminders that cut the no-shows, rooms and therapists checked together, and patient data that stays in Europe under a data processing agreement the practice can show.
- **The Salon Owner** (v1.0): Owns two hair and beauty salons with eleven stylists and a Saturday that is booked out by Wednesday. Wants every service with its own duration and price on one booking page, clients who pick their stylist, a deposit for colour appointments, a fee when someone does not show, and a monthly bill that does not grow with every chair.
- **The Sales Team Lead** (v1.0): Leads fourteen account executives in three time zones and gets every demo request from the website. Wants inbound demos routed by company size and region, round-robin that is fair and can be checked, two-way sync with Outlook and Google so nobody is double-booked, a video link in every invite, and the booking written into the CRM before the call starts.
- **The Independent Consultant** (v1.0): Sells coaching sessions and workshop days on her own and books clients from Germany, Austria and Switzerland. Wants a booking page that looks like her own website, payment taken when the session is booked, a buffer after every call, her private calendar respected, reminders she never has to send herself, and a price that makes sense for one person.
- **The Data Protection Officer** (v1.0): Signs off booking tools for a group of medical and legal practices, where an appointment alone reveals who is a patient or a client. Wants the contracting entity and hosting named, every subprocessor listed down to the SMS gateway and the email service, calendar access limited to what booking needs, and bookings and customer records that can be exported and deleted on request.
- **The Skeptic** (v1.0): Has seen "free forever" booking pages that put the vendor's logo in front of every client, SMS reminders that turn out to be credits sold separately, round-robin and payments locked in the top tier, and calendar sync that reads far more than free and busy. Reads the price list for what scales per seat, the subprocessor list for where the reminders are sent from, and asks how the bookings get out again.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Audit rights: yes [S5]
- Breach notification: without undue delay [S5]
- Data subject rights assistance: yes [S5]
- DPA: https://tidycal.com/dpa · yes [S3]
- DPA: yes [S5]
- GDPR: yes [S3]
- GDPR: yes [S5]
- Google API policy: yes [S3]
- International transfers: EU approved standard contractual clauses · yes [S5]
- Openai no training: no [S3]
- Security measures: yes [S5]
- Subprocessor consent: yes [S5]

**Data**
- Backup retention: no [S3]
- Deletion: yes [S3]
- Deletion deadline: 10 [S5]
- Retention server logs: 15 [S3]

**Hosting**
- Booking platform: booking page hosted on TidyCal (tidycal.com URL, 'POWERED BY' badge) [S7]
- Transfer region: United States of America [S3]

**Integrations**
- Analytics: Individual Lifetime · Agency Lifetime · Pro · yes [S2]
- API access: Individual Lifetime · Agency Lifetime · Pro · yes [S2]
- Calendars: Google Calendar · Office 365 · Apple Calendar · Zoom · Microsoft Teams [S2]
- CSV export: Individual Lifetime · Agency Lifetime · Pro · yes [S2]
- Mcp docs: MCP documentation is offered in resources [S1]
- Tag manager: Individual Lifetime · Agency Lifetime · Pro · yes [S2]
- Tiers: Google · Office 365 · Apple Calendar · Zoom · Teams · Zapier [S2]
- Zapier booking example: Zapier named in a booking page title; page does not describe a Zapier integration [S12]
- Zoom: user tokens · meeting URLs · yes [S3]
- Zoom disconnect: yes [S3]

**Legal**
- Address: 78702 · Austin · TX · 1305 E. 6th St #3 [S3]
- Arbitration: American Arbitration Association · yes [S5]
- Claims limit: 1 [S5]
- Contracting entity: 1345 E. 6th Street Suite 125 Austin, TX 78702 · Sumo Group, Inc. [S4]
- Copyright entity: Sumo Group, Inc. [S2]
- Copyright holder: 2026 · Sumo Group, Inc. [S1]
- Dmca agent: 1305 E 6th street unit 3, Austin, TX 78702 · Ilona Abramova [S4]
- Entity: Sumo Group Inc. · Delaware corporation [S3]
- Entity: Sumo Group, Inc. · TidyCal [S4]
- Governing law: State of Texas, USA [S5]
- Jurisdiction: federal courts of the United States or Texas state courts, Austin, Travis County [S5]
- Jurisdiction: federal courts of the United States or the courts of the State of Texas in Travis County · State of Texas [S4]
- Liability cap: amounts paid for the applicable product or service [S4]
- Minimum age: 18 [S3]
- Minimum age: 18 [S4]
- Multi accounts: yes [S4]
- Privacy no sale: no [S4]
- Privacy policy URL: http://www.tidycal.com/privacy/ [S4]
- Terms updated: 2026-08-24 [S4]

**Pricing**
- Agency lifetime price: 240 · 79 [S2]
- AI assistant pro only: TidyCal Pro [S3]
- Appsumo deal: 29 [S2]
- Booking limit: 5 [S11]
- Call fee waived: USD · 750 · 0 [S8]
- Cancellation: yes · yes [S4]
- Cancellation fee: 50 · restocking fee · cancellations with refund request [S11]
- Deposit amount: 50 [S11]
- Downgrade: immediate [S4]
- Fee change rights: yes [S4]
- First session price: 50 · yes · 24 [S7]
- Free cancellation: yes [S2]
- Free price: 0 · forever free [S2]
- Gmv cap: 10000 · yes [S4]
- Individual lifetime price: 144 · 29 [S2]
- Lifetime deal: AppSumo · 29 [S1]
- Lifetime fee election: account-wide · yes [S4]
- Lifetime vendor: tidycal.com · AppSumo [S2]
- Paid booking refunds: meeting host · no [S4]
- Payment processors: TidyCal · Stripe · PayPal [S4]
- Platform fee: 1 [S2]
- Platform fee default payer: customer · yes [S4]
- Pro annual price: 99 · 8.25 [S2]
- Pro price: monthly or yearly, yearly -31% · 12 [S2]
- Session cost: 0 · 150 [S10]
- Session price: 85 · person · TWINT only [S9]
- Stripe platform fee: Free · Lifetime · paid bookings · recurring and subscription bookings · storefront purchases · 1 · Pro [S4]
- Subscription refunds: yes · 7 · no [S4]

**Product**
- Agency lifetime features: 10 [S2]
- AI assistant connections: Anthropic Claude · OpenAI ChatGPT · OpenAI Codex [S3]
- AI features: Individual Lifetime · Agency Lifetime · Pro · yes [S2]
- AI read only: yes [S3]
- Availability status: no · yes [S9]
- Booking duration: 60 minutes [S7]
- Booking limits: Individual Lifetime · Agency Lifetime · Pro [S2]
- Booking page: Shareable booking page with payments and calendar sync [S1]
- Booking page: clients choose session type, day and time to complete a booking online [S6]
- Booking page example: 45 · yes [S12]
- Booking platform tidycal: page powered by TidyCal (URL tidycal.com) [S8]
- Booking redirect loom: Loom video [S8]
- Branding: None · Normal · Reduced · Reduced [S2]
- Business name: Bounce House Central [S11]
- Calendar connection limits: Unlimited · 1 · 10 · 10 [S2]
- Calendar sync: Google · Microsoft · Apple [S1]
- Calendly import: yes [S2]
- Cancellation controls: Individual Lifetime · Agency Lifetime · Pro [S2]
- Cancellation policy: 24-48 hours notice via email or phone; office cancellation & change policy applies [S7]
- Cancellation policy link: booking page links to a cancellation and changes policy [S6]
- Collective meetings: Agency Lifetime · Pro [S2]
- Comparison pages: Calendly · Acuity [S1]
- Custom domain: yes [S2]
- Deposit policy: on delivery · yes [S11]
- Description: platform for customers to create bookings using the TidyCal software [S5]
- Digital storefront: yes · yes [S2]
- Discount codes: yes · yes [S2]
- Free plan features: unlimited bookings/types, paid bookings, recurring/package/group bookings, date polls, booking page, translation, 1 calendar [S2]
- Free tier: yes · no [S1]
- Google calendar integration: conflict prevention · yes [S3]
- Group bookings: yes · yes [S2]
- Host: Ricardo McRae \| Real Money Series [S10]
- Inbody analyzer: body composition analysis performed with Inbody 770 analyzer [S6]
- Inbody body composition: body composition analysis with InBody770 analyzer included in first session [S7]
- Individual lifetime features: 10 [S2]
- Instant booking website: yes [S1]
- Internal AI features: yes · OpenAI [S3]
- Manual approvals: Individual Lifetime · Agency Lifetime · Pro [S2]
- Meeting duration minutes: 45 [S8]
- Meeting platform google meet: https://meet.google.com/mcj-iezg-tfq · Google Meet [S8]
- Meeting type free: FREE Strategy & Coaching Call - Social Media [S8]
- Multi business: yes [S2]
- Multi date booking: 5 [S11]
- No AI training: no [S3]
- Online inperson sessions: sessions offered both in-person and remote [S6]
- Outcome based pricing claim: only pay per Additional Revenue we bring you [S8]
- Paid bookings: yes [S3]
- Paid meetings: Lifetime · per Booking Type via "charge for this booking" · yes [S4]
- Payment providers: Stripe · PayPal [S1]
- Payments: yes · PayPal · Stripe [S2]
- Plan delivery timeline: personalized 2-week nutrition plan sent by email 1-2 days after session [S7]
- Pro extras: custom domain, no branding, priority support, unlimited SMS, unlimited calendars [S2]
- Rating: 8 · 5 [S7]
- Rating: 4.9 · 13 [S10]
- Refund policy: no · 10 to 15 minutes early, no entry once session starts [S9]
- Reminders: email · SMS [S1]
- Round robin: Agency Lifetime · Pro [S2]
- Service name: Rental Deposit {Slip-N-Slide} [S11]
- Session audience: Mothers [S10]
- Session duration: 90 [S10]
- Session duration: 1 minute [S11]
- Session format: online · 25 [S10]
- Session mode: Στο γραφείο (in person at the office) [S7]
- Session packages: yes [S1]
- Session schedule: 2026-05-14 · 7:00 pm – 8:30 pm · EST [S10]
- Session topics: What your money is doing right now · What’s actually going on in your situation · What your next move could be [S10]
- Show mutual availability: Show mutual availability [S12]
- Signup methods: email · Google [S1]
- Signup redirect: appsumo.com [S4]
- Sms reminders: yes [S3]
- Sms reminders: yes [S4]
- Sms reminders limits: Unlimited · 10 per month · no [S2]
- Subscriptions: yes [S1]
- Subscriptions: yes · yes [S2]
- Team booking page: Agency Lifetime · Pro [S2]
- Team bookings: yes [S3]

**Support**
- Help center: yes [S1]
- Priority support: yes [S2]

## Questions

### Is TidyCal European?

No. whats-best.ai classifies TidyCal as Rest of world.

### Where does TidyCal store data?

Not stated on the vendor’s pages as of 28 Oct 2026.

### Does TidyCal have a free plan?

Yes. TidyCal has a free plan, per [the vendor’s page captured 28 Oct 2026](https://whats-best.ai/evidence/11754).

### What are the best alternatives to TidyCal?

As of 3 Nov 2026, the panel rates [zeeg (3.5/5)](https://whats-best.ai/software/appointment-scheduling/zeeg), [YouCanBookMe (3.5/5)](https://whats-best.ai/software/appointment-scheduling/youcanbookme) and [SimplyBook.me (3.5/5)](https://whats-best.ai/software/appointment-scheduling/simplybook-me) highest among the other 18 Appointment Scheduling products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [zeeg](https://whats-best.ai/software/appointment-scheduling/zeeg) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [TidyCal alternatives](https://whats-best.ai/software/appointment-scheduling/tidycal/alternatives).

## What this page leaves out

- 7 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 6 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 support fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://tidycal.com/ (checked 2026-10-28)
- [S2] Pricing page: https://tidycal.com/pricing (checked 2026-10-28)
- [S3] Privacy policy: https://tidycal.com/privacy-policy (checked 2026-10-28)
- [S4] Terms of service: https://tidycal.com/tos (checked 2026-10-28)
- [S5] Data processing agreement: https://tidycal.com/dpa (checked 2026-10-28)
- [S6] Booking page & client experience — found from sitemap: https://tidycal.com/online-booking (checked 2026-10-28)
- [S7] Booking page & client experience — found from sitemap: https://tidycal.com/online-booking/60-minute-meeting (checked 2026-10-28)
- [S8] Team, staff & location scheduling — found from sitemap: https://tidycal.com/influencraftcom/roundrobin (checked 2026-10-28)
- [S9] Team, staff & location scheduling — found from sitemap: https://tidycal.com/presencesilvana/collective (checked 2026-10-28)
- [S10] Reminders, payments & no-show protection — found from sitemap: https://tidycal.com/ricardomcrae/waitlist (checked 2026-10-28)
- [S11] Reminders, payments & no-show protection — found from sitemap: https://tidycal.com/bouncehousecentral/rental-deposit-slipnslide (checked 2026-10-28)
- [S12] Integrations, API & data export — found from sitemap: https://tidycal.com/peter-mutie/discovery-call-zapier-integration (checked 2026-10-28)
- [S13] Integrations, API & data export — found from sitemap: https://tidycal.com/moses/zoom (checked 2026-10-28)

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Cite as: whats-best.ai, "TidyCal — Appointment Scheduling", AI panel analysis, as of 2026-11-04. https://whats-best.ai/software/appointment-scheduling/tidycal

Corrections: https://whats-best.ai/correct/1100?target=page