# Flexopus — Desk Booking & Hybrid Workplace Flexopus by Flexopus GmbH holds a panel rating of 2.5/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: EU-Made; sovereignty: not determined. - Vendor: Flexopus GmbH (https://www.flexopus.com) - Category: [Desk Booking & Hybrid Workplace](https://whats-best.ai/software/desk-booking.md) - Provenance (editorial classification): EU-Made - Canonical page: https://whats-best.ai/software/desk-booking/flexopus - Alternatives: https://whats-best.ai/software/desk-booking/flexopus/alternatives ([markdown](https://whats-best.ai/software/desk-booking/flexopus/alternatives.md)) - Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05 **AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology ## At a glance - Vendor: Flexopus GmbH - Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026 - Data hosting: Default not stated; pages mention Germany [S15] - Free plan: Not stated on the vendor’s pages as of 5 Nov 2026 ## The panel's verdict Flexopus books desks, rooms and parking on interactive floor plans, with check-in, auto-release, occupancy analytics and per-resource billing. Booking and floor plans and integration and administration both scored 7, on the built-in floor-plan editor, check-in by app, QR code or Outlook, and 82 integrations across identity, calendar and HR systems. Hybrid coordination is the weak point at 4 from five of six judges: the pages show who is in today, and we found no public information on a weekly planner, favourite colleagues or booking next to a colleague. The genuine splits are check-in and rules at 6 and 7 — the 7 calls the no-show logic well documented, the 6s find no public information on approvals for restricted areas — and sovereignty at 7 and 8, where the 7s weight a subprocessor list covering the website and marketing chain, including US providers, against the pages' statements of German hosting on dedicated Hetzner servers and ISO 27001:2022. The works council member, whose rationale itself calls the privacy-by-default analytics exactly what a works council needs, recorded zero on every criterion. **Speaks for it:** - Desks, rooms and parking are bookable on interactive floor plans across sites and time zones, with an integrated floor-plan editor - Bookings auto-release when nobody checks in by app, QR code or Outlook, after a period set per resource type, freeing the place for colleagues - 82 integrations are listed, from Entra ID SAML2 single sign-on and SCIM v2 provisioning to Exchange Online, Google Calendar and absence sync from Personio, Workday and SAP SuccessFactors - Occupancy analytics evaluate object level only by default, with user-level evaluation off unless consented, and export to CSV, Power BI or Tableau - Public prices cover Starter at €1.59 and Business at €2.99 per resource per month — per resource, not per user — the €100 annual platform fee with setup waived on annual payment, priced add-ons, and a 30-day trial without credit card **Held against it:** - Hybrid coordination is the weakest scored area at 4: we found no public information on a weekly planner, favourite colleagues, booking next to a colleague or office-day policies with nudges - Webhooks are described as still in development and not released - The Enterprise tier from 50 resources is on request only, and we found no public information on QR module, display or sensor hardware prices, or on the minimum contract term - The published subprocessor list covers the website, marketing and payment chain — including US providers such as Cloudflare, Webflow and ClickGuard — with no public information naming the product's own email and push providers - The independently collected sovereignty record lists legal entity jurisdiction, data residency, hosting options and the data processing agreement as unconfirmed — "not confirmed on the vendor's own pages as captured" **Best for:** - You manage desks, rooms and parking across several sites and want floor-plan booking with automatic release of no-shows - Your identity stack runs on Entra ID or another SAML2 provider with SCIM v2 provisioning — integration and administration scored 7 - You need occupancy analytics that stay at object level by default, with user-level views only on consent, for a privacy-sensitive workplace - You want a published per-resource price and can start on the 30-day trial without a credit card **Avoid if:** - Your hybrid programme depends on team office days and booking next to colleagues — hybrid coordination scored 4 here - You need webhooks in production now — they are described as still in development and not released - You must budget a full estate including displays, sensors and the Enterprise tier before signing — Enterprise is on request and we found no public prices for the hardware - You require documented subprocessors for the product's own operational services before contracting — the published list covers the website, marketing and payment chain ## Scores by judge and criterion Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion. | Criterion | The Workplace Manager | The People Lead | The Microsoft 365 Administrator | The Works Council Member | The Office Manager | The Skeptic | | --- | --- | --- | --- | --- | --- | --- | | Desk, room & parking booking | 3.5/5 | 3.5/5 | 3.5/5 | 0/5 | 3.5/5 | 3.5/5 | | Check-in, auto-release & booking rules | 3.5/5 | 3/5 | 3/5 | 0/5 | 3/5 | 3/5 | | Hybrid work coordination | 2/5 | 2/5 | 2/5 | 0/5 | 2/5 | 2/5 | | Occupancy analytics & employee privacy | 3/5 | 3/5 | 3/5 | 0/5 | 3/5 | 3/5 | | Integrations, identity & administration | 3.5/5 | 3.5/5 | 3.5/5 | 0/5 | 3.5/5 | 3.5/5 | | European sovereignty | 3.5/5 | 4/5 | 3.5/5 | 0/5 | 4/5 | 3.5/5 | | Pricing transparency | 3/5 | 3/5 | 3/5 | 0/5 | 3/5 | 3/5 | | **Weighted verdict** | **3/5** | **3/5** | **3/5** | **0/5** | **3/5** | **3/5** | ### The judges - **The Workplace Manager** (v1.0): Runs workplace and facilities for a 900-person insurer with offices in Cologne, Munich and Vienna and 0.6 desks per employee since the move to hybrid work. Tuesdays are full, Fridays are empty, and the Munich lease is up in eighteen months. Wants desks, rooms and parking on real floor plans, no-shows released automatically, neighbourhoods per team, and occupancy figures built from check-ins rather than bookings, good enough to take to the board. - **The People Lead** (v1.0): Head of People at a 250-person software company in Hamburg that asks for two office days a week and gets complaints that nobody else is there on them. Wants everyone to see who is coming in before they commute, team and anchor days, desks next to the colleagues they plan with, all of it inside Microsoft Teams where people already are, and nudges rather than a control system the works council would never sign. - **The Microsoft 365 Administrator** (v1.0): Runs Microsoft 365, Entra ID and Intune for a 1,200-person manufacturer with six sites and forty room mailboxes nobody keeps tidy. Will not create accounts by hand: wants single sign-on and SCIM provisioning from Entra ID, room bookings synced both ways with Exchange, a Teams app and an Outlook add-in deployed centrally, room displays that are not a closed box, an API, audit logs, and a subprocessor list the security team can review. - **The Works Council Member** (v1.0): Sits on the works council of a 2,000-person utility and chairs its IT committee. Under § 87(1) no. 6 BetrVG a desk booking system is a technical device that can monitor employees, so nothing goes live without a works agreement. Wants to know who sees who sat where, how long booking and check-in records are kept, whether reports stay anonymous below a minimum group size, whether presence can be hidden, and where the data is hosted and by whom. - **The Office Manager** (v1.0): Office manager at a 70-person design and marketing agency in Leipzig with 40 desks, three meeting rooms and twelve parking spaces, and does it next to reception, purchasing and onboarding. The parking spreadsheet causes an argument every Monday. Wants a floor plan set up in an afternoon, booking from Slack and the phone, a fair rule for the parking spaces, desks released when someone does not show, and a monthly price read off the website. - **The Skeptic** (v1.0): Has seen "real-time occupancy" that counted bookings and never a person, an auto-release nobody switched on because check-in annoyed the board, and a per-user price that doubled once rooms, parking and SSO were added. Asks how a no-show is detected, what the occupancy figures are built from, which room displays and sensors work without the vendor's own hardware, where the booking history is stored — and how it would leave. ## European sovereignty — proven facts Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined. | Dimension | Finding | Points | Source | |---|---|---|---| | Legal entity | Not determined | — | — | | Hosting location | Not determined | — | — | | Hosting options | Not determined | — | — | | Open source | Not determined | — | — | | Data processing agreement | Not determined | — | — | | Transfer impact assessment | Not determined | — | — | ## Key facts Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources). **Compliance** - Absenceio data minimization: only necessary absence data transmitted [S20] - Consent management platform: Usercentrics GmbH · yes [S22] - Consent platform: Usercentrics · yes [S13] - Data sovereignty: Data sovereignty listed as product/company theme [S16] - Dora: yes · yes [S14] - DPA: yes · yes [S10] - GDPR: yes [S1] - GDPR: yes [S14] - Global privacy control: yes [S22] - Gpc: yes [S13] - ISO 27001: TÜV Rheinland · ISO 27001:2022 [S4] - ISO 27001: TÜV Rheinland · ISO 27001:2022 [S16] - ISO 27001: TÜV Rheinland · ISO 27001:2022 [S15] - ISO 27001 certification: TÜV Rheinland · ISO27001:2022 · yes [S14] - ISO 27001 tuv: TÜV Rheinland · ISO 27001:2022 [S3] - ISO 27001: TÜV Rheinland · ISO 27001:2022 · yes [S2] - ISO 27001: TÜV Rheinland · ISO 27001:2022 · yes [S1] - Key management: Deutschland [S14] - Lead forms syncing: HubSpot · Google Ads Lead Forms · LinkedIn Lead Gen Forms · Meta Lead Ads [S13] - No personal data default: Objektebene · no [S6] - No processing outside EU: no [S14] - Penetration testing: 2 [S14] - Privacy contact: privacy@flexopus.com [S13] - Privacy features: yes · yes [S10] - Tls encryption: yes [S22] - Tls encryption: yes [S13] - Uptime: 99.9 [S15] **Data** - Application data retention: 4 [S22] - Application retention: 4 [S13] - Backup retention: Deutschland · täglich · yes · 30 [S14] - Log retention: IP shortened to domain level · 30 [S22] - Portal account deletion: yes [S22] - Server log retention: IP truncation to domain level · 30 [S13] **Hosting** - Datacenter certification: yes [S14] - Germany dedicated servers: Germany · Hetzner Online GmbH · yes [S3] - Germany hetzner: Deutschland · Hetzner Online GmbH · dedicated [S4] - Hosting: Germany · Hetzner Online GmbH · dedicated servers [S16] - Hubspot data location: yes [S22] - No hyperscalers: no [S14] - Provider: Deutschland · Hetzner Online GmbH · dedizierte Server [S2] - Provider: Germany · Hetzner Online GmbH [S10] - Provider: dedizierte Systeme · Hetzner Online GmbH [S14] - Provider country: Germany · Hetzner Online GmbH · yes [S1] - Region: yes · Deutschland [S14] - Region: Germany · Hetzner Online GmbH · dedicated servers [S15] - Tenant separation: yes · yes [S9] - Uptime: 99.9 [S6] - Uptime: 99.9% [S21] - Uptime: 99.9 [S20] **Integrations** - Absenceio automatic sync: yes [S20] - Absenceio direction: Absence.io · Flexopus · one-way [S20] - Absenceio readonly: yes [S20] - Absenceio setup: yes · no [S20] - Absenceio sync data: employee_id_and_approval_status · absence_start_and_end_date · absence_type · notes_and_status [S20] - Absenceio user matching: unified API service · email_address [S20] - Adfs onpremise: Microsoft AD FS SAML2 SSO for on-premise environments [S8] - Analytics tools: Google Analytics · HubSpot Analytics · Microsoft Clarity (A/B tests) [S13] - API docs per instance: Individual API documentation per customer; public demo documentation available [S24] - API docs URL: Per-tenant API docs at https://{your-flexopus-domain}.flexopus.com/api/docs/ [S9] - API endpoints extendable: Missing endpoints can be requested from development team [S24] - API rate limit: 60 [S9] - API rate limit headers: x-ratelimit-limit · x-ratelimit-remaining · retry-after · x-ratelimit-reset [S9] - API rest standard: REST standard; resources: bookings, users, rooms, desks [S24] - API tenant isolation: yes · yes · yes [S24] - API token auth: Auth via API tokens generated in dashboard, only Super-Administrators can create [S24] - API token generation: Dashboard > Settings > Integrations > Flexopus API · yes [S9] - API token renewable: yes [S24] - Calendar exchange online: yes [S7] - Calendar google workspace: yes [S7] - Count: 80 [S1] - CSV export: yes [S6] - CSV export: Microsoft Excel · Google Sheets · yes [S21] - Custom domain: yes [S7] - Custom endpoints on request: support@flexopus.com · yes [S9] - Custom smtp: yes [S7] - Developer: Flexopus GmbH [S24] - Elo displays: ELO Meeting Room Displays [S3] - Elo displays: ELO Meeting Room Displays · yes [S15] - Entra avatar sync: avatar sync via Microsoft Graph API [S8] **Legal** - Agb version: 2026-01-01 · v3.1 · Allgemeine Geschäftsbedingungen (AGB) [S12] - Authorized officer: Markus Merkle · Prokurist [S11] - Available documents: Auftragsverarbeitungsvertrag (AVV) · Technische Voraussetzungen · Datenschutzinformationen für Kunden / andere Vertragspartner und Interessenten · Datensicherheit [S12] - AVV available: yes [S14] - Company register: Amtsgericht Stuttgart · HRB 781714 [S11] - Content responsible: Markus Merkle · § 18 Abs. 2 MStV [S11] - Controller: Schlosserstr. 2, 70180 Stuttgart, Germany · Flexopus GmbH [S22] - Controller: Stuttgart · Flexopus GmbH · Deutschland [S13] - Data sovereignty: Data sovereignty listed as a Flexopus topic [S19] - Entity name: Stuttgart · Flexopus GmbH · Schlosserstr. 2 · Deutschland [S11] - Governing law: yes · Verordnung (EU) 2022/2065 [S11] - Image licensing note: privater, nicht kommerzieller Gebrauch [S11] - Image sources: pexels · Magnific [S11] - Newsletter unsubscribe: yes [S13] - Privacy policy version: 2026-05-28 · 2.1 [S22] - VAT id: DE348076557 [S11] **Pricing** - Billing model: no · yes [S2] - Billing model: per resource, not per user [S5] - Billing model: per_resource · yes [S6] - Billing model: Flexopus bills per resource, not per user [S12] - Billing model: pro Ressource (resource-based billing, not per user) [S11] - Billing model: pro Ressource [S14] - Billing model: charges per resource, not per user [S16] - Billing model: per resource, not per user [S15] - Billing model: Billed per resource, not per user [S24] - Business monthly: 2.99 [S10] - Demo plan: 30 · yes · yes [S10] - Enterprise price: Auf Anfrage [S10] - Hris module availability: yes [S20] - Model: billed per resource, not per user [S10] - Model per resource: per resource, not per user [S17] - Model per resource: per_resource · no [S19] - Per resource: per_resource_not_per_user [S7] - Portal payment methods: SEPA · credit card [S22] - Qr addon module: optional extra · yes [S18] - Qr stickers business enterprise: Business · Enterprise · yes [S18] - Resource based: per_resource_not_per_user [S4] - Resource based: per resource, not per user [S21] - Resource based billing: per_resource_not_per_user [S3] - Resource based billing: per resource, not per user [S8] - Setup fee: 100 · yes [S10] - Starter monthly: 1.59 [S10] - Trial free: Free trial available [S19] - VAT: prices exclude license fee and possibly VAT [S10] **Product** - 2FA: yes [S13] - Absence generalization: absent [S20] - Absence visibility: start screen · attendance overview [S20] - Accessibility: yes [S2] - Accessibility: yes [S3] - Accessibility: accessibility stated as design goal [S4] - Accessibility: yes [S16] - Accessibility: yes [S15] - Account deletion: yes [S13] - Additional modules: Arbeitsplatzbuchung · Parkplatzbuchung · Raumbuchung · Digitale Türschilder · Besuchermanagement · Asset & Inventory · Catering & Büroservices [S2] - Addon custom domain: 50 [S10] - Addon custom smtp: 50 [S10] - Addon flexopus floorplans: 250 [S10] - Addon hris integration: 50 [S10] - Adfs saml2 SSO: yes [S23] - Adhoc booking app display: yes [S3] - Adhoc booking qr: yes [S18] - Adhoc bookings: yes [S15] - Admin booking management: yes [S3] - Admin booking management: yes · yes [S15] - Administration groups: Administration with groups [S16] - Adoption: 4000 [S2] - Analytics dashboard: Flächen · Ressourcen · Assets · Besuche · yes [S6] - Analytics dashboard: Smart Analytics Dashboard provides processed historical utilization data [S21] - Any smart tv browser: Compatible with any browser-enabled smart TV, accessed directly in the browser [S19] - Asset inventory: yes [S1] - Asset inventory: Asset & Inventory [S11] - Asset inventory: yes [S16] - Attendance display purpose: Attendance display shows current workstation occupancy and the day's bookings with profile information, intended for entrance area [S19] **Subprocessors** - Advertising pixels: Google Ads · LinkedIn Insight · Meta Pixel · Microsoft Advertising · Reddit Pixel [S22] - Analytics: yes · Google Analytics · HubSpot Analytics [S22] - Bot detection: click fraud and bot traffic detection · ClickGuard · fraud0 [S22] - Cdn providers: content delivery · Cloudflare · Amazon CloudFront · JSDelivr · Webflow [S22] - Cdn providers: content delivery · Cloudflare · Cloudfront (AWS) · JSDelivr · Webflow [S13] - Google recaptcha: Google reCAPTCHA · application form abuse prevention [S22] - Hubspot: HubSpot Ireland Limited · CRM, contact forms, newsletter, marketing · Dublin, Ireland [S22] - Join: JOIN Solutions GmbH · applicant management / application form [S13] - Join solutions: JOIN Solutions GmbH · applicant management · Berlin, Germany [S22] - Lead platforms: lead generation and qualification · Google · LinkedIn · Meta [S22] - Mollie: Mollie BV · credit card payment processing · Amsterdam, Netherlands [S22] - Mollie: Mollie B.V. · credit card payment processing [S13] - Noembed: NoEmbed · video metadata [S22] - Webflow analyze: Webflow Analyze · usage statistics · yes [S22] **Support** - Channels: support@flexopus.com · yes · DE · EN [S10] - Demo call: Demo call can be booked [S5] - Premium options: yes · yes · Auf Anfrage · yes · yes [S10] - Security contact: security@flexopus.com [S14] - Trial: yes [S17] - Trial offer: Flexopus kostenlos testen [S11] - Uptime: 99.9 [S1] - Uptime: 99.9 [S5] - Uptime: 99.9% [S17] - Uptime: 99.9 [S19] 296 more facts on the canonical page: https://whats-best.ai/software/desk-booking/flexopus ## Questions ### Is Flexopus European? Yes. whats-best.ai classifies Flexopus as EU-Made. ### Where does Flexopus store data? The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Germany as hosting location, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18488). ### Does Flexopus have a free plan? Not stated on the vendor’s pages as of 5 Nov 2026. ### What are the best alternatives to Flexopus? As of 6 Nov 2026, the panel rates [deskbird (3.5/5)](https://whats-best.ai/software/desk-booking/deskbird), [Kadence (3.5/5)](https://whats-best.ai/software/desk-booking/kadence) and [Mapiq (3.5/5)](https://whats-best.ai/software/desk-booking/mapiq) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [deskbird](https://whats-best.ai/software/desk-booking/deskbird) (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Flexopus alternatives](https://whats-best.ai/software/desk-booking/flexopus/alternatives). ## Head-to-head - [Flexopus vs deskbird](https://whats-best.ai/compare/deskbird-vs-flexopus.md) ## What this page leaves out - 31 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 13 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 13 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 6 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 3 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 2 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. ## Sources - [S1] Vendor homepage: https://www.flexopus.com/ (checked 2026-11-05) - [S2] Features page (desk sharing): https://www.flexopus.com/desk/desk-sharing-software (checked 2026-11-05) - [S3] Features page (room booking): https://www.flexopus.com/rooms/raumbuchungssystem (checked 2026-11-05) - [S4] Features page (parking booking): https://www.flexopus.com/parking/parkplatz-buchungssystem (checked 2026-11-05) - [S5] Features page (check-in and check-out): https://www.flexopus.com/funktionen/checkin-checkout (checked 2026-11-05) - [S6] Features page (analytics): https://www.flexopus.com/funktionen/smart-analytics (checked 2026-11-05) - [S7] Integrations page: https://www.flexopus.com/integrationen/alle-integrationen (checked 2026-11-05) - [S8] Integrations page (single sign-on and user provisioning): https://www.flexopus.com/integrationen/single-sign-on-user-provisioning (checked 2026-11-05) - [S9] API documentation: https://help.flexopus.com/en/integrations/rest-api/ (checked 2026-11-05) - [S10] Pricing page: https://www.flexopus.com/flexopus-preise-und-kosten (checked 2026-11-05) - [S11] Legal notice: https://www.flexopus.com/impressum (checked 2026-11-05) - [S12] Terms of service: https://www.flexopus.com/legal-page/agb (checked 2026-11-05) - [S13] Privacy policy: https://www.flexopus.com/datenschutzerklarung (checked 2026-11-05) - [S14] Security / trust page: https://www.flexopus.com/legal-page/datensicherheit (checked 2026-11-05) - [S15] Desk, room & parking booking — found from sitemap: https://www.flexopus.com/en/rooms/room-booking-system (checked 2026-11-05) - [S16] Desk, room & parking booking — found from sitemap: https://www.flexopus.com/en/desk/desk-sharing-software (checked 2026-11-05) - [S17] Check-in, auto-release & booking rules — found from sitemap: https://www.flexopus.com/en/functions/checkin-checkout (checked 2026-11-05) - [S18] Check-in, auto-release & booking rules — found from sitemap: https://www.flexopus.com/en/functions/qr-codes (checked 2026-11-05) - [S19] Hybrid work coordination — found from sitemap: https://www.flexopus.com/en/platform/attendance-display (checked 2026-11-05) - [S20] Hybrid work coordination — found from sitemap: https://www.flexopus.com/en/integrations-list/absence-io (checked 2026-11-05) - [S21] Occupancy analytics & employee privacy — found from sitemap: https://www.flexopus.com/en/functions/smart-analytics (checked 2026-11-05) - [S22] Occupancy analytics & employee privacy — found from sitemap: https://www.flexopus.com/en/privacy-policy (checked 2026-11-05) - [S23] Integrations, identity & administration — found from sitemap: https://www.flexopus.com/en/integrations/single-sign-on-user-provisioning (checked 2026-11-05) - [S24] Integrations, identity & administration — found from sitemap: https://www.flexopus.com/integrations-list/flexopus-rest-api (checked 2026-11-05) --- Cite as: whats-best.ai, "Flexopus — Desk Booking & Hybrid Workplace", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/desk-booking/flexopus Corrections: https://whats-best.ai/correct/1560?target=page