# Officely — Desk Booking & Hybrid Workplace

Officely by Hotelflex Limited holds a panel rating of 3/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: UK / wider Europe; sovereignty: not determined.

- Vendor: Hotelflex Limited (https://getofficely.com)
- Category: [Desk Booking & Hybrid Workplace](https://whats-best.ai/software/desk-booking.md)
- Provenance (editorial classification): UK / wider Europe
- Canonical page: https://whats-best.ai/software/desk-booking/officely
- Alternatives: https://whats-best.ai/software/desk-booking/officely/alternatives ([markdown](https://whats-best.ai/software/desk-booking/officely/alternatives.md))
- Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Hotelflex Limited
- Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting: Not stated on the vendor’s pages as of 5 Nov 2026
- Free plan: Not stated on the vendor’s pages as of 5 Nov 2026

## The panel's verdict

Officely — desk, room and parking booking from Hotelflex Limited of Cheltenham — is strongest where its rules are written down: check-in and rules scores 7 with no spread, pricing transparency reaches 9, and integration and administration holds at 6 to 7 on a documented API and Entra ID single sign-on. Its weakest scores are booking and floor plans and sovereignty, both 4 to 6. On floor plans, the captured pages give different figures: marketing pages promise interactive plans while help pages describe a customer-uploaded reference PNG. Sovereignty is where the judges split — those at 4 point to a UK contracting entity under English law and fourteen named subprocessors, including Google, OpenAI, Stripe and Datadog, without stated locations; those at 6 credit the published data processing agreement, Standard Contractual Clauses, an EU hosting option and an annual audit right. Occupancy analytics, at 5 to 6, draws lower marks for retention stated only as "as long as reasonably necessary" and a dashboard showing each employee's attendance individually; hybrid coordination spans 6 to 7, its higher mark earned by colleague-finding and recommended office days.

**Speaks for it:**
- Check-in and rules scored 7 with no spread, on documented auto-cancellation, admin nudges and check-in from badge systems, Wi-Fi and occupancy sensors.
- Pricing is computable from public pages: $2 per bookable space per month billed annually, $2.50 billed monthly, a $1,000 a month minimum, no per-user fees and a worked example of 750 spaces at $1,500 a month billed annually.
- A documented API with versioning, idempotency keys, scoped tokens with audit entries, webhooks and an MCP server, plus named HR integrations including Workday, SAP SuccessFactors, Personio and HiBob.
- Entra ID single sign-on, syncing people, teams, managers and leave read-only, is included in every plan, and a leaver's upcoming bookings end automatically.
- Office-day policy targets adjust for approved leave, and the vendor states it does not automatically enforce a required number of office days.

**Held against it:**
- Sovereignty scores 4 to 6: the contracting entity is Hotelflex Limited under English law, the published subprocessor list runs to fourteen names, including Google, OpenAI, Stripe and Datadog, with their locations not stated, and we found no public information on ISO 27001 or SOC 2 certifications.
- The captured pages give different figures for the floor plan, promising interactive plans on marketing pages while help pages describe a customer-uploaded, externally hosted PNG.
- The captured pages give different figures for plans too — the pricing page says no tiers while a help article mentions Premium and Basic plans in Slack — and VAT treatment is not stated.
- Retention is stated only as "as long as reasonably necessary", with no period given, and we found no public information on anonymised reports or minimum group sizes.
- The compliance dashboard shows how often each employee comes in individually, and we found no public information on visibility settings employees could control.

**Best for:**
- You want desks, meeting rooms and parking bookable inside Microsoft Teams, Slack or the web, with Outlook and Google Calendar sync.
- You want a per-space bill you can compute before signing, with the people booking costing nothing and every integration included.
- Your HR runs on a named system such as Workday, SAP SuccessFactors, Personio or HiBob and you want teams, managers and leave synced.
- You want office-day attendance nudged rather than automatically enforced.

**Avoid if:**
- You require an EU contracting entity or a short European processing chain — the contracting entity is Hotelflex Limited in Cheltenham under English law and fourteen subprocessors are named without locations.
- Your works council objects to per-employee attendance monitoring — the dashboard tracks each employee's attendance individually and we found no public information on employee-controlled visibility settings or anonymised reporting.
- You need an interactive floor plan inside the tool — help pages describe the plan as a PNG you upload and host yourself, and the captured pages give different figures on this.
- Your office has far fewer bookable spaces than the vendor's 750-space example — the $1,000 a month minimum on either billing option, not the per-space price, would govern the bill.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Workplace Manager | The People Lead | The Microsoft 365 Administrator | The Works Council Member | The Office Manager | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Desk, room & parking booking | 3/5 | 3/5 | 2/5 | 2.5/5 | 2/5 | 2.5/5 |
| Check-in, auto-release & booking rules | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Hybrid work coordination | 3/5 | 3.5/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| Occupancy analytics & employee privacy | 3/5 | 3/5 | 2.5/5 | 2.5/5 | 3/5 | 3/5 |
| Integrations, identity & administration | 3.5/5 | 3.5/5 | 3/5 | 3/5 | 3/5 | 3.5/5 |
| European sovereignty | 2.5/5 | 3/5 | 3/5 | 2.5/5 | 2/5 | 2/5 |
| Pricing transparency | 4.5/5 | 4/5 | 4/5 | 3.5/5 | 4/5 | 4.5/5 |
| **Weighted verdict** | **3/5** | **3.5/5** | **3/5** | **3/5** | **3/5** | **3/5** |

### The judges

- **The Workplace Manager** (v1.0): Runs workplace and facilities for a 900-person insurer with offices in Cologne, Munich and Vienna and 0.6 desks per employee since the move to hybrid work. Tuesdays are full, Fridays are empty, and the Munich lease is up in eighteen months. Wants desks, rooms and parking on real floor plans, no-shows released automatically, neighbourhoods per team, and occupancy figures built from check-ins rather than bookings, good enough to take to the board.
- **The People Lead** (v1.0): Head of People at a 250-person software company in Hamburg that asks for two office days a week and gets complaints that nobody else is there on them. Wants everyone to see who is coming in before they commute, team and anchor days, desks next to the colleagues they plan with, all of it inside Microsoft Teams where people already are, and nudges rather than a control system the works council would never sign.
- **The Microsoft 365 Administrator** (v1.0): Runs Microsoft 365, Entra ID and Intune for a 1,200-person manufacturer with six sites and forty room mailboxes nobody keeps tidy. Will not create accounts by hand: wants single sign-on and SCIM provisioning from Entra ID, room bookings synced both ways with Exchange, a Teams app and an Outlook add-in deployed centrally, room displays that are not a closed box, an API, audit logs, and a subprocessor list the security team can review.
- **The Works Council Member** (v1.0): Sits on the works council of a 2,000-person utility and chairs its IT committee. Under § 87(1) no. 6 BetrVG a desk booking system is a technical device that can monitor employees, so nothing goes live without a works agreement. Wants to know who sees who sat where, how long booking and check-in records are kept, whether reports stay anonymous below a minimum group size, whether presence can be hidden, and where the data is hosted and by whom.
- **The Office Manager** (v1.0): Office manager at a 70-person design and marketing agency in Leipzig with 40 desks, three meeting rooms and twelve parking spaces, and does it next to reception, purchasing and onboarding. The parking spreadsheet causes an argument every Monday. Wants a floor plan set up in an afternoon, booking from Slack and the phone, a fair rule for the parking spaces, desks released when someone does not show, and a monthly price read off the website.
- **The Skeptic** (v1.0): Has seen "real-time occupancy" that counted bookings and never a person, an auto-release nobody switched on because check-in annoyed the board, and a per-user price that doubled once rooms, parking and SSO were added. Asks how a no-show is detected, what the occupancy figures are built from, which room displays and sensors work without the vendor's own hardware, where the booking history is stored — and how it would leave.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Audit rights: 1 · yes [S9]
- DPA: yes [S9]
- G2 rating: 4.6 [S8]
- GDPR: yes · UK · EU [S1]
- GDPR: yes [S6]
- GDPR scope: yes · yes [S9]
- Google API: yes [S10]
- Scc: yes [S9]
- Security incident notification: 72 [S9]
- SSO entra id: Microsoft Entra ID [S1]

**Data**
- Booking export: yes · export historical office booking data for any timeframe [S18]
- Bookings export: booked days · check-in status · attendance by employee · attendance by team · attendance across a selected time period · yes [S16]
- Deletion on termination: 90 · 30 [S9]
- Export date ranges: yes · yes [S18]
- Export format: csv [S18]
- Exports checkin status: Insights · yes [S14]
- Retention: as long as reasonably necessary · no [S10]
- Security measures: yes · yes [S10]
- Special categories: no · no [S10]
- Types collected: Identity and Contact Data (name, username incl. Slack username, email), Technical Data, Usage Data, Marketing and Communications Data, Aggregated Data [S10]

**Hosting**
- Cloudflare fedramp: yes · yes [S1]
- International transfers: yes · yes [S10]
- Region options: EU · US · Cloudflare FedRAMP-Moderate · yes [S6]
- Regions: EU · US [S1]

**Integrations**
- Agent connect: Officely can be connected to Claude, ChatGPT or any agent [S7]
- API: yes [S1]
- API: yes [S17]
- API: badge systems · Wi-Fi · custom tools [S8]
- API auth: Account API Token as Bearer token [S6]
- API available: yes · badge systems · Wi-Fi · sensors · own tools [S20]
- API badge checkin: check-in via badge systems and Wi-Fi [S5]
- API base URL: https://api.officely.app [S6]
- API booking: book desks, rooms and parking [S5]
- API export: export attendance, work status, directory data [S5]
- API idempotency: yes [S6]
- API mcp server: connect AI agent via MCP server [S5]
- API response format: yes · yes [S6]
- API sensors: connect sensors and custom tools [S5]
- API version header: Officely-Version: 2026-08-11 [S6]
- Attendance systems: yes · yes [S2]
- Badge systems: Badge system integration for check-in [S1]
- Booking count: 1 [S5]
- Calendar behavior: office days as all-day events in Outlook and Google Calendar [S5]
- Calendar count: 2 [S5]
- Calendar sync: yes · yes [S3]
- Count: yes · 35 [S2]
- Entra formerly azure ad: Azure AD [S20]
- Entra group access control: access control with Entra groups [S20]
- Entra id access type: yes [S20]
- Entra id admin connect path: App Home > Go to... > All Settings > Account & billing > Connect > Azure AD · admin [S20]
- Entra id capabilities: SSO, directory sync, access by group [S5]
- Entra id directory SSO included: yes [S20]
- Entra id reads employee data: first name · last name · email · managers · direct reports [S20]
- Entra id reads employment dates: employment start date · employment end date [S20]
- Entra id reads leave data: leave data · yes [S20]
- Entra id reads organization data: teams and departments [S20]
- Entra id SSO signin: yes [S20]
- Entra id syncs people teams managers: people · teams · managers [S20]
- Google calendar: Calendar · yes [S20]
- Hibob: HR and leave · yes [S20]
- HR count: 30 [S5]
- HR sync scope: syncs teams, managers, start dates and leave [S5]
- HR systems: Leave and HR system integration [S1]
- Http API: yes · yes · yes · yes [S7]
- Included in price: yes [S5]
- Microsoft teams: yes [S17]
- Microsoft teams: where people book · yes [S20]
- Named: Microsoft Teams, Microsoft Entra ID, badge systems, Wi-Fi, leave and HR systems, custom tools [S2]
- Named: plus 23 more · Microsoft Teams · Outlook · Google Calendar · Microsoft Entra ID · Workday · SAP SuccessFactors · Personio · HiBob · BambooHR · Rippling · Deel · Oracle HCM [S6]
- Outlook: Calendar · yes [S20]
- Personio: HR and leave · yes [S20]
- Ready made count: 35 [S1]
- Ready made count: yes · 35 [S3]
- Ready made count: 35 [S8]
- Ready made count: 35 [S6]
- Reporting API: yes [S6]

**Legal**
- Controller: UK ICO · Hotelflex Limited trading as Officely [S10]
- Data rights: access · correction · erasure · objection · restriction · portability · withdraw consent [S10]
- Entity: Officely · Hotelflex Limited [S10]
- Entity: HotelFlex Ltd (trading as Officely) [S9]
- Jurisdiction: England and Wales · courts of England and Wales [S9]
- Response time: one month [S10]
- Rights fee: no [S10]
- Updated: 2023-04-19 [S10]

**Pricing**
- Annual cost example: USD · 1000 · 2 [S8]
- Annual vs monthly: USD · 2 · 2.5 [S1]
- Bay price: bay = one bookable space · 1000 · 2 [S4]
- Bay price monthly billing: 2.5 · 2 [S4]
- Billing model: no · bookable spaces [S1]
- Bookable space definition: desk · meeting_room · parking_space · lunch · dog · drinks · 0 [S8]
- Comparison typical platform: per_bookable_space · per_user [S8]
- Currency: USD [S8]
- Every feature included: yes · yes · yes [S3]
- Example calculation: 750 · 1500 · 1875 [S8]
- Features included: yes [S4]
- Fee change notice: 30 [S9]
- Inclusions: no · yes [S2]
- Invoice payment terms: 10 [S9]
- Late payment interest: 4 [S9]
- Minimum: 1000 [S2]
- Minimum: both_billing_options · 1000 [S8]
- Minimum monthly: USD · 1000 [S1]
- Monthly billing price: 1000 · 2.5 [S8]
- Monthly cancel any time: no · 2.5 [S1]
- No tiers: yes · yes · yes [S8]
- Pay monthly cancel: yes · yes [S2]
- Per space price: bookable space · 2 · USD [S1]
- Per space price: usd_per_space_per_month · per_bookable_space · 2 [S8]
- Room price: per room per month · 2 · USD [S3]
- Room price annual: USD · no · 1000 · 2 [S3]
- Room price monthly: USD · 2.5 · yes · 1000 [S3]
- Rooms same as desks: no · no [S3]
- Single tier: no · no [S1]
- Trial: yes · yes [S1]
- Trial period: Assisted setup and a trial period [S8]

**Product**
- Absence mapping: HRIS mapping matches time-off types to Officely statuses [S19]
- Absence mapping default: no [S19]
- Absence mapping steps: Mapping path: App Home > Go to... > All Settings > Account & billing > Configure [S19]
- Access by directory group: yes [S6]
- Accessible and team bays: yes · yes [S4]
- Admin checkin views: Admins can view check-in status, nudge employees, and cancel individual or all unchecked bookings [S14]
- Admin rules: yes · yes · yes [S3]
- Admin self service: yes [S1]
- Amenity filters: Amenity filters [S1]
- Analytics example metrics: average daily use · most popular day · office attendance [S17]
- Analytics platform: Capacity management tool showing office usage, hybrid policy compliance, and space requirements within Microsoft Teams [S17]
- API capabilities: book desks, rooms and parking for anyone · check what someone can book before they book it · approve or reject booking requests · run custom code on changes · read full history of a booking or person · export attendance, work status and di… [S6]
- API surface: yes · yes [S6]
- Approvals: yes [S4]
- Assign desks on leave open: yes [S2]
- Attendance: yes [S20]
- Attendance messages: Daily who's-in messages [S1]
- Attendance reports: Attendance reports that account for leave [S1]
- Attendance visibility: 300 [S3]
- Audit events: yes [S6]
- Auto cancel constraints: Auto-cancel requires Check-ins enabled, same day, after reminder time, unavailable with 23:00 reminders [S14]
- Auto cancellation: yes [S13]
- Automation logs: yes [S6]
- Badge wifi check in: yes [S6]
- Bay cost equals desk: yes [S4]
- Bay with desk booking: Microsoft Teams · web · yes [S4]
- Book for someone else: Book for someone else [S1]
- Book on behalf: yes [S2]
- Booking approval: Bookings may require approval [S7]
- Booking channels: Microsoft Teams · web [S3]
- Booking rules approvals: Booking rules and approvals [S1]
- Booking scope: desks · rooms · parking · people and places · check-in · releasing desks [S6]
- Bookings export: Booking data can be exported from Insights [S15]
- Calendar sync: yes · yes [S1]
- Capacity: yes [S2]
- Capacity insights: Usage insights highlight underfilled days and wasted capacity for space decisions [S17]
- Car registration: yes [S4]
- Check in no show release: Check-in that frees no-show desks [S1]
- Checkin frees desk: yes [S2]
- Checkin options: Check in · I'm actually remote [S13]
- Checkins attendance confirmation: Check-ins: employees get reminder to confirm attendance; admins see who checked in [S15]
- Checkins auto cancel: yes [S14]
- Checkins custom message: yes [S14]
- Checkins definition: Check-ins let employees confirm that they attended the office on the day they booked. [S14]
- Checkins morning prompts: Morning prompts ask employees if they still plan to come to the office [S13]
- Checkins reminder: yes · yes · yes [S16]
- Checkins reminder customization: Reminder hour configurable via Send reminders at, 24-hour time in office timezone [S14]
- Checkins vs bookings: planned attendance · confirmed attendance [S15]
- Children data: no [S10]
- Combined reports: yes [S4]
- Confidentiality duration: 2 [S9]

**Subprocessors**
- Named: Segment LLC · Google LLC · Intercom Inc · Active Campaign LLC · Retool Inc · Mixpanel Inc · Datahog LLC · Stripe Inc · Datadog Inc · Slack Technologies LLC · Zapier Inc · Peaberry Software Inc · OpenAI Inc · Kombo Technologies GmbH [S9]

**Support**
- Channels: 9:00-17:00 UK, weekdays excluding UK bank holidays · telephone · email [S9]
- Developer docs: yes [S3]
- Help centre: yes [S3]
- Help centre and developer docs: Help centre · Developer docs [S20]
- Help resources: Blog · Guides · Help centre · Developer docs [S17]
- Hris guides: Connection guides and team support available for HRIS setup [S19]
- Response SLA: 1 [S9]
- Setup migration: yes · yes [S1]
- Setup migration: yes [S8]

135 more facts on the canonical page: https://whats-best.ai/software/desk-booking/officely

## Questions

### Is Officely European?

Yes, though not from the EU. whats-best.ai classifies Officely as UK / wider Europe.

### Where does Officely store data?

Not stated on the vendor’s pages as of 5 Nov 2026.

### Does Officely have a free plan?

Not stated on the vendor’s pages as of 5 Nov 2026.

### What are the best alternatives to Officely?

As of 6 Nov 2026, the panel rates [deskbird (3.5/5)](https://whats-best.ai/software/desk-booking/deskbird), [Kadence (3.5/5)](https://whats-best.ai/software/desk-booking/kadence) and [Mapiq (3.5/5)](https://whats-best.ai/software/desk-booking/mapiq) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [deskbird](https://whats-best.ai/software/desk-booking/deskbird) (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Officely alternatives](https://whats-best.ai/software/desk-booking/officely/alternatives).

## What this page leaves out

- 12 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 data fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 3 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.

## Sources

- [S1] Vendor homepage: https://getofficely.com/ (checked 2026-11-05)
- [S2] Features page (desk booking): https://getofficely.com/solutions/desk-booking-software (checked 2026-11-05)
- [S3] Features page (room booking): https://getofficely.com/solutions/meeting-room-booking-software (checked 2026-11-05)
- [S4] Features page (parking booking): https://getofficely.com/solutions/parkly (checked 2026-11-05)
- [S5] Integrations page: https://getofficely.com/integrations (checked 2026-11-05)
- [S6] API overview: https://getofficely.com/api (checked 2026-11-05)
- [S7] API documentation: https://docs.officely.app/ (checked 2026-11-05)
- [S8] Pricing page: https://getofficely.com/pricing (checked 2026-11-05)
- [S9] Terms of service (with subprocessors): https://getofficely.com/terms-of-service (checked 2026-11-05)
- [S10] Privacy policy (names the operating company): https://getofficely.com/privacy-policy (checked 2026-11-05)
- [S11] Desk, room & parking booking — found from sitemap: https://help.getofficely.com/en/articles/5276128-floor-plan-on-officely-in-slack (checked 2026-11-05)
- [S12] Desk, room & parking booking — found from sitemap: https://help.getofficely.com/en/articles/9657100-adding-a-floor-plan-on-officely-in-ms-teams (checked 2026-11-05)
- [S13] Check-in, auto-release & booking rules — found from sitemap: https://help.getofficely.com/en/articles/9297330-check-ins-in-officely-in-slack (checked 2026-11-05)
- [S14] Check-in, auto-release & booking rules — found from sitemap: https://help.getofficely.com/en/articles/10057627-check-ins-in-officely-in-ms-teams (checked 2026-11-05)
- [S15] Hybrid work coordination — found from sitemap: https://help.getofficely.com/en/articles/15329146-how-to-track-required-office-attendance-with-officely-in-slack (checked 2026-11-05)
- [S16] Hybrid work coordination — found from sitemap: https://help.getofficely.com/en/articles/15329147-how-to-track-required-office-attendance-with-officely-in-ms-teams (checked 2026-11-05)
- [S17] Occupancy analytics & employee privacy — found from sitemap: https://getofficely.com/solutions/office-usage-analytics (checked 2026-11-05)
- [S18] Occupancy analytics & employee privacy — found from sitemap: https://help.getofficely.com/en/articles/5229742-how-do-i-export-data-for-past-bookings-on-officely-in-slack (checked 2026-11-05)
- [S19] Integrations, identity & administration — found from sitemap: https://help.getofficely.com/en/articles/8571100-hr-integrations-with-officely-in-slack (checked 2026-11-05)
- [S20] Integrations, identity & administration — found from sitemap: https://getofficely.com/integrations/officely-azure-ad (checked 2026-11-05)

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Cite as: whats-best.ai, "Officely — Desk Booking & Hybrid Workplace", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/desk-booking/officely

Corrections: https://whats-best.ai/correct/1569?target=page