# Robin — Desk Booking & Hybrid Workplace Robin by Robin Powered, Inc. holds a panel rating of 3/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: Rest of world; sovereignty: 1 of 6 dimensions proven. - Vendor: Robin Powered, Inc. (https://robinpowered.com) - Category: [Desk Booking & Hybrid Workplace](https://whats-best.ai/software/desk-booking.md) - Provenance (editorial classification): Rest of world - Canonical page: https://whats-best.ai/software/desk-booking/robin - Alternatives: https://whats-best.ai/software/desk-booking/robin/alternatives ([markdown](https://whats-best.ai/software/desk-booking/robin/alternatives.md)) - Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05 **AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology ## At a glance - Vendor: Robin Powered, Inc. - Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026 - Data hosting: Outside the EU by default [S10] - Free plan: Not stated on the vendor’s pages as of 5 Nov 2026 ## The panel's verdict Robin, a desk, room and resource booking platform from Robin Powered, Inc. of Boston, is designed, per the vendor, for companies with 500 employees or more. The bench scores the booking core highest: booking and floorplans sits at 7-8, with desks, rooms, parking and lockers bookable on interactive maps from a drag-and-drop editor, from Teams, Slack, Outlook, web and mobile. Check-in and rules, occupancy analytics and integration and administration cluster at 6-7 — QR, Wi-Fi and badge check-ins with automatic release of no-show rooms, utilisation reported by building, floor, space and desk, single sign-on via Entra ID, Okta and Google Workspace with SCIM provisioning, and a documented REST API. Hybrid coordination is weakest at 5-6: office-visit policies nudge rather than enforce, and we found no public information on per-user visibility settings. Sovereignty scores cluster at 4 — servers in the United States by default, listed subprocessors US companies, EU hosting an option with EU-hosted data excluded from AI modelling. Judge scores landed within a point of one another on every criterion, and no public prices are published. **Speaks for it:** - Desks, rooms, parking and lockers are all bookable on interactive maps with a drag-and-drop editor, from Teams, Slack, Outlook, web and mobile - Check-in runs by QR, NFC sticker, automatic Wi-Fi and badge integrations, with no-show rooms released after a configurable waiting period - Utilisation is reported by building, floor, space and desk, combining bookings, badge scans and passive occupancy sensors, with stack-plan modelling and an analytics API - Single sign-on via Entra ID, Okta, OneLogin and Google Workspace, SCIM provisioning and a documented REST API cover identity and integration needs - ISO 27001 and SOC 2 Type II audits are stated, with a data processing agreement and GDPR processor terms available **Held against it:** - Servers are located in the United States by default and the listed subprocessors are US companies, with a European hosting option available - Office-visit policies display self-tracked progress rather than enforcing attendance, and we found no public information on per-user visibility settings for office plans - Analytics state which resources are used "when and by whom", with collaboration reports that drill into whether employees sit near one another by department - We found no public information on webhooks, audit logs or delegated administration per site, and the terms promise only commercially reasonable 24x7 access - No price is public; the pricing page directs buyers to a contact form for pricing tailored to the organisation **Best for:** - You manage a multi-building estate and want desks, rooms, parking and lockers bookable from the apps people already use - You are preparing a lease or consolidation decision and need utilisation by building, floor, space and desk with stack-plan and cost-per-occupied-seat modelling - Your organisation runs on Microsoft 365 or Okta and needs single sign-on, SCIM provisioning and a documented REST API - You are a company of 500 employees or more with at least a third using the office regularly — the sizing the vendor states **Avoid if:** - You need to budget from a published price — the pricing page sends buyers to a contact form for pricing tailored to the organisation - Your procurement requires a European contracting entity or a non-US subprocessor chain — the contract runs with Robin Powered, Inc. of Boston under Massachusetts law with arbitration in Boston, and the listed subprocessors are US companies - Your works council must approve reporting on individual presence — the pages state utilisation "when and by whom" and offer collaboration drill-downs by department - You need office-day rules enforced rather than encouraged — office-visit policies show self-tracked progress, and the weekly Slack summary nudges colleagues to join in ## Scores by judge and criterion Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion. | Criterion | The Workplace Manager | The People Lead | The Microsoft 365 Administrator | The Works Council Member | The Office Manager | The Skeptic | | --- | --- | --- | --- | --- | --- | --- | | Desk, room & parking booking | 4/5 | 4/5 | 3.5/5 | 4/5 | 3.5/5 | 4/5 | | Check-in, auto-release & booking rules | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 | 3.5/5 | | Hybrid work coordination | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 2.5/5 | | Occupancy analytics & employee privacy | 3.5/5 | 3/5 | 3.5/5 | 3/5 | 3.5/5 | 3.5/5 | | Integrations, identity & administration | 3.5/5 | 3/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 | | European sovereignty | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | | Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r | | **Weighted verdict** | **3.5/5** | **3/5** | **3/5** | **3/5** | **3/5** | **3/5** | ### The judges - **The Workplace Manager** (v1.0): Runs workplace and facilities for a 900-person insurer with offices in Cologne, Munich and Vienna and 0.6 desks per employee since the move to hybrid work. Tuesdays are full, Fridays are empty, and the Munich lease is up in eighteen months. Wants desks, rooms and parking on real floor plans, no-shows released automatically, neighbourhoods per team, and occupancy figures built from check-ins rather than bookings, good enough to take to the board. - **The People Lead** (v1.0): Head of People at a 250-person software company in Hamburg that asks for two office days a week and gets complaints that nobody else is there on them. Wants everyone to see who is coming in before they commute, team and anchor days, desks next to the colleagues they plan with, all of it inside Microsoft Teams where people already are, and nudges rather than a control system the works council would never sign. - **The Microsoft 365 Administrator** (v1.0): Runs Microsoft 365, Entra ID and Intune for a 1,200-person manufacturer with six sites and forty room mailboxes nobody keeps tidy. Will not create accounts by hand: wants single sign-on and SCIM provisioning from Entra ID, room bookings synced both ways with Exchange, a Teams app and an Outlook add-in deployed centrally, room displays that are not a closed box, an API, audit logs, and a subprocessor list the security team can review. - **The Works Council Member** (v1.0): Sits on the works council of a 2,000-person utility and chairs its IT committee. Under § 87(1) no. 6 BetrVG a desk booking system is a technical device that can monitor employees, so nothing goes live without a works agreement. Wants to know who sees who sat where, how long booking and check-in records are kept, whether reports stay anonymous below a minimum group size, whether presence can be hidden, and where the data is hosted and by whom. - **The Office Manager** (v1.0): Office manager at a 70-person design and marketing agency in Leipzig with 40 desks, three meeting rooms and twelve parking spaces, and does it next to reception, purchasing and onboarding. The parking spreadsheet causes an argument every Monday. Wants a floor plan set up in an afternoon, booking from Slack and the phone, a fair rule for the parking spaces, desks released when someone does not show, and a monthly price read off the website. - **The Skeptic** (v1.0): Has seen "real-time occupancy" that counted bookings and never a person, an auto-release nobody switched on because check-in annoyed the board, and a per-user price that doubled once rooms, parking and SSO were added. Asks how a no-show is detected, what the occupancy figures are built from, which room displays and sensors work without the vendor's own hardware, where the booking history is stored — and how it would leave. ## European sovereignty — proven facts Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: 1 of 6 dimensions proven. | Dimension | Finding | Points | Source | |---|---|---|---| | Legal entity | Not determined | — | — | | Hosting location | Outside the EU | 0/4 | [S10] | | Hosting options | Not determined | — | — | | Open source | Not determined | — | — | | Data processing agreement | Not determined | — | — | | Transfer impact assessment | Not determined | — | — | ## Key facts Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources). **Compliance** - Australia laws: Privacy Act 1988 · Spam Act 2003 [S10] - Breach notification: notification of security incidents involving unauthorized access to sensitive information [S9] - Canada laws: CASL · PIPEDA [S10] - CCPA: yes · CCPA [S12] - CCPA sale: no [S10] - Certifications count: 5 [S12] - Coppa: 18 [S10] - Csa star level 1: yes · CSA STAR Level 1 [S12] - Dispute resolution: 45 · JAMS · yes [S10] - Documents count: 11 [S12] - DPA: data processor · data controller · yes [S9] - Encryption: encryption or equivalent measures for transfers involving personal information [S9] - GDPR role: processor · gdpr@robinpowered.com · yes [S10] - Google API policy: yes [S10] - ISO 27001: yes · ISO 27001 [S12] - No direct marketing sharing: no [S10] - SOC 2 type 2: yes · SOC 2 Type II [S12] - Third party reviews: Sphaerist Advisory · TrustArc GDPR Priorities Assessment [S10] **Data** - AI EU exclusion: yes [S10] - Deletion on termination: destroy or return personal information on termination [S9] - Deletion timeline: 90 [S10] - Do not track: no [S10] - Excluded data: Excluded Data list: PHI, biometric, SSNs, government IDs, payment card, bank/financial data, sensitive data [S9] - Payment vendor: Stripe · yes [S10] - Personal data removal controller vs processor: forwards request to controller · removes data upon request [S10] - Retention: retained for duration of active account; may continue after termination unless deletion requested [S10] **Hosting** - EU region available: yes [S10] - Servers US: United States [S10] **Integrations** - Analytics API: yes [S7] - API: Robin API available for internal development of interoperable applications [S9] - Apps: Teams · Slack · Outlook · mobile [S1] - Authorization header: Access-Token · yes [S7] - Avigilon: access control [S6] - Badge scans: space usage · badge scans [S19] - Base URL: https://api.robinpowered.com/v1.0 [S7] - Brivo: access control [S6] - Crestron: hardware [S6] - Crestron: yes [S3] - Custom access control sync: access control [S6] - Deprecated endpoints: GET /free-busy/spaces · POST /free-busy/spaces [S7] - Deprecated event properties: started_at · ended_at · start · end [S7] - Deprecated include submodel: ?include=amenities · ?include=space_amenities [S7] - Embrava: hardware [S6] - Google calendar: productivity [S6] - Google calendar: yes [S3] - Google workspace: yes [S2] - Google workspace: yes [S3] - Google workspace SSO: user management [S6] - Google workspace SSO: Google Workspace Single Sign-on [S17] - Http methods: GET · POST · PUT · PATCH · DELETE [S7] - Kisi: access control [S6] - Logitech: hardware [S6] - Logitech: yes [S3] - Microsoft 365: yes [S2] - Microsoft 365: user management [S6] - Microsoft 365: yes [S3] - Microsoft 365: Microsoft 365 [S17] - Microsoft entra id: user management [S6] - Microsoft exchange: productivity [S6] - Microsoft intune: user management [S6] - Microsoft outlook: productivity [S6] - Microsoft teams: communication [S6] - Microsoft teams: yes [S3] - Microsoft teams: Microsoft Teams [S17] - Neat: hardware [S6] - Okta: Robin · Okta [S21] - Okta SAML: user management [S6] - Onelogin: user management [S6] - Outlook: yes [S2] - Outlook: yes [S3] - Pagination: page · per_page [S7] - Response codes: 400 · 401 · 403 · 404 · 200 · 201 [S7] - Response structure: meta · data · paging (conditional) [S7] **Legal** - Address: 02109 · Boston · MA · 53 State Street Suite 2601 [S14] - Address: 53 State Street, Suite 2601, Boston, MA 02109 [S5] - Address: 53 State Street, Suite 2601, Boston, MA 02109 [S1] - Address: 53 State Street, Suite 2601, Boston, MA 02109 [S6] - Address: 53 State Street, Suite 2601, Boston, MA 02109 [S19] - Address: 02109 · Boston · MA · Suite 2601 · 53 State Street [S22] - Address: 02109 · Boston · MA · 53 State Street, Suite 2601 [S21] - Address: Boston · MA · 53 State Street, Suite 2601 [S17] - Address: 02109 · Boston · 53 State Street, Suite 2601 · MA [S10] - Agreement last updated: 2021-10-01 [S9] - Arbitration: Boston, Massachusetts · JAMS [S9] - Automatic renewal: yes [S9] - Company address: 1 (617) 910-0454 · 53 State Street Suite 2601, Boston, MA 02109 [S2] - Company name: Robin Powered, Inc. [S14] - Company name: Robin Powered, Inc. [S17] - Company name: Robin Powered, Inc. [S20] - Copyright: Robin Powered, Inc. [S3] - Copyright holder: Robin Powered, Inc. [S2] - Entity: Robin Powered, Inc. [S5] - Entity: Robin Powered, Inc. [S6] - Entity: Robin Powered, Inc. [S19] - Entity address: Boston · MA · 53 State Street, Suite 2601 [S11] - Entity name: Robin Powered, Inc. [S1] - Entity name: Robin Powered, Inc. · Delaware · 53 State Street, Suite 2601, Boston MA 02109 [S9] - Entity name: Robin Powered, Inc. [S11] - Entity name: Robin Powered, Inc. [S21] - Entity name: Robin Powered, Inc. [S10] - Governing law: Commonwealth of Massachusetts [S9] - Hq address: 53 State Street, Suite 2601, Boston, MA 02109 [S20] - Liability cap: fees paid in most recent 12 months [S9] - Press release date: Boston · 2026-10-06 [S20] - Termination notice: 30 [S9] **Pricing** - Late fee: 1.5 [S9] - Non refundable: yes · yes [S9] - Payment terms: 30 · in advance [S9] - Pricing page: yes [S1] - Public prices: contact_form · no [S8] - Renewal: promotional/one-time priced subscriptions renew at list price [S9] **Product** - Abandoned meeting protection: yes [S3] - Access control: yes [S1] - Ad hoc collaboration reports: ad hoc collaboration reports with seating proximity drill-downs by department, building, day of week [S19] - AI assistant: AI-powered planning of spaces, booking resources and coordinating the day [S1] - Analytics insights: Insights into attendance and space utilization [S1] - API scope: third-party applications · locations · spaces · presence [S7] - Assigned desk sharing: yes [S2] - Auto booking: yes [S2] - Automated check ins: Automated check-ins and AI-powered smart meeting room booking [S3] - Automatic availability updates: yes [S4] - Automatic software updates: Vendor pushes software improvements automatically [S4] - Automatic user provisioning: Integration page exists for automatic user provisioning [S22] - Availability: Robin One Workplace Platform customers · yes [S20] - Availability SLA: 24x7 commercially reasonable efforts, no numeric uptime SLA [S9] - Benchmarking: yes [S19] - Booking policies: Space booking policies for meeting duration and advance booking windows [S3] - Building comparison: building-level score comparison [S19] - Calendar sync: yes [S2] - Capacity cost analysis: Cost per occupied seat by building via attendance data plus lease costs [S20] - Chat booking: Slack · Teams · Outlook [S2] - Check in options: QR codes · access control integrations · automatic WiFi check-in [S2] - Check in visibility: yes [S2] - Claude space planning: Agentic Space Planning built directly in Claude [S20] - Collaboration measurement: Measures collaboration via planned meetings, desk proximity and occupancy trends [S5] - Collaboration score data points: 700000000 [S19] - Company scale: 8000+ · 80 · 200000000+ [S2] - Custom dashboards: yes [S2] - Custom permissions: yes [S2] - Custom reports: Custom reports can be created and delivered automatically to teams [S5] - Data usage: Robin may create aggregated anonymized usage analyses from Customer Data [S9] - Demo cta: yes [S19] - Desk analytics: yes [S2] - Desk booking: yes [S13] - Desk booking: yes [S1] - Desk booking: Desk booking [S17] - Desk qr nfc: yes [S13] - Desk reclamation: Reclaim underutilized desks (no check-ins in 30 days) as bookable hotel desks or reseating [S20] - Developer resources: Developers docs · Status page [S14] - Display auto dim: yes [S4] - Display branding: yes [S4] - Display custom permissions: yes [S4] - Display customization scope: Per-room privacy, check-in requirements and availability display settings [S4] - Display lock: yes [S4] - Double booking prevention: yes [S4] - Employee experience: Employee experience includes experience surveys, hybrid work policies, office announcements, team coordination, custom branding, activities [S8] **Subprocessors** - Aws: Amazon Web Services Inc. · United States · Cloud service provider [S10] - Count: 6 [S12] - Gainsight: Gainsight · United States · Customer success [S10] - Google: Google LLC · United States · Cloud Services [S10] - Intercom: Intercom · United States · Live chat support [S10] - Looker: Looker · United States · Data analytics and visualization [S10] - Sendgrid: SendGrid · United States · Email notifications [S10] - Sigma: Sigma · United States · Analytics [S10] - Snowflake: Snowflake · United States · Data warehousing [S10] - Sumo logic: Sumo Logic · United States · Centralized logging [S10] **Support** - Developer resources: yes [S1] - Developers: yes [S19] - Developers: yes [S21] - Help center: yes [S13] - Help center: yes [S1] - Help center: Help center · Product updates · Recommended hardware · Developers · Status [S6] - Help center: Help center, product updates, recommended hardware available [S22] - Help center: Help center · Product updates · Recommended hardware · Developers · Status · App downloads [S17] - Performance warranty: material conformance warranty; remedy is fix or terminate with pro rata refund [S9] - Status page: yes [S1] - Status page: yes [S21] 101 more facts on the canonical page: https://whats-best.ai/software/desk-booking/robin ## Questions ### Is Robin European? No. whats-best.ai classifies Robin as Rest of world. ### Where does Robin store data? Robin stores customer data outside the EU by default, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18718). ### Does Robin have a free plan? Not stated on the vendor’s pages as of 5 Nov 2026. ### What are the best alternatives to Robin? As of 6 Nov 2026, the panel rates [deskbird (3.5/5)](https://whats-best.ai/software/desk-booking/deskbird), [Kadence (3.5/5)](https://whats-best.ai/software/desk-booking/kadence) and [Mapiq (3.5/5)](https://whats-best.ai/software/desk-booking/mapiq) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [deskbird](https://whats-best.ai/software/desk-booking/deskbird) (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Robin alternatives](https://whats-best.ai/software/desk-booking/robin/alternatives). ## Head-to-head - [Robin vs Joan](https://whats-best.ai/compare/joan-vs-robin.md) ## What this page leaves out - 19 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 18 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 11 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 8 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 4 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 4 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 3 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. - 1 subprocessors fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. - 1 support fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. - 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. ## Sources - [S1] Vendor homepage: https://robinpowered.com/ (checked 2026-11-05) - [S2] Features page (desk booking): https://robinpowered.com/platform/desk-booking (checked 2026-11-05) - [S3] Features page (room scheduling): https://robinpowered.com/platform/room-scheduling (checked 2026-11-05) - [S4] Features page (room displays): https://robinpowered.com/platform/room-displays (checked 2026-11-05) - [S5] Features page (workplace analytics): https://robinpowered.com/platform/workplace-analytics (checked 2026-11-05) - [S6] Integrations page: https://robinpowered.com/platform/integrations (checked 2026-11-05) - [S7] API documentation: https://docs.robinpowered.com/docs/getting-started (checked 2026-11-05) - [S8] Pricing page: https://robinpowered.com/pricing (checked 2026-11-05) - [S9] Terms of service (names the operating company): https://robinpowered.com/terms (checked 2026-11-05) - [S10] Privacy policy: https://robinpowered.com/privacy (checked 2026-11-05) - [S11] Security / trust page: https://robinpowered.com/platform/security (checked 2026-11-05) - [S12] Trust centre: https://robin.trustshare.com/home (checked 2026-11-05) - [S13] Desk, room & parking booking — found from sitemap: https://robinpowered.com/platform/mobile-app (checked 2026-11-05) - [S14] Desk, room & parking booking — found from sitemap: https://robinpowered.com/integrations/slack (checked 2026-11-05) - [S15] Check-in, auto-release & booking rules — found from sitemap: https://robinpowered.com/guides/meeting-room-reservation-guidelines-and-policy-template (checked 2026-11-05) - [S16] Check-in, auto-release & booking rules — found from sitemap: https://robinpowered.com/guides/conference-room-usage-tracking-policy-template (checked 2026-11-05) - [S17] Hybrid work coordination — found from sitemap: https://robinpowered.com/solutions/hybrid-work (checked 2026-11-05) - [S18] Hybrid work coordination — found from sitemap: https://robinpowered.com/guides/hybrid-work-101 (checked 2026-11-05) - [S19] Occupancy analytics & employee privacy — found from sitemap: https://robinpowered.com/platform/workplace-analytics/executive-insights (checked 2026-11-05) - [S20] Occupancy analytics & employee privacy — found from sitemap: https://robinpowered.com/press-releases/robin-reinvents-space-planning-for-the-workplace (checked 2026-11-05) - [S21] Integrations, identity & administration — found from sitemap: https://robinpowered.com/integrations/okta (checked 2026-11-05) - [S22] Integrations, identity & administration — found from sitemap: https://robinpowered.com/integrations/automatic-user-provisioning (checked 2026-11-05) --- Cite as: whats-best.ai, "Robin — Desk Booking & Hybrid Workplace", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/desk-booking/robin Corrections: https://whats-best.ai/correct/1570?target=page