# Tribeloo — Desk Booking & Hybrid Workplace

Tribeloo by Tribeloo SA/NV holds a panel rating of 2.5/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: EU-Made; sovereignty: not determined.

- Vendor: Tribeloo SA/NV (https://www.tribeloo.com)
- Category: [Desk Booking & Hybrid Workplace](https://whats-best.ai/software/desk-booking.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/desk-booking/tribeloo
- Alternatives: https://whats-best.ai/software/desk-booking/tribeloo/alternatives ([markdown](https://whats-best.ai/software/desk-booking/tribeloo/alternatives.md))
- Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Tribeloo SA/NV
- Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting: Default not stated; pages mention the EU [S2]
- Free plan: Not stated on the vendor’s pages as of 5 Nov 2026
- Starting price: “Starter € 3.00 Resource / month” (vendor’s words) [S7]

## The panel's verdict

Tribeloo is desk, meeting-room and parking booking software priced per resource, and the bench's scores favour its operational core: check-in and rules and booking and floor plans, each scored 6 to 7, with QR, NFC, room-screen and e-mail check-in, auto-cancel of unclaimed reservations, neighbourhoods and per-site rules documented. Its weakest area is hybrid coordination, where scores sit at 4: the 'Who is Around' view, adjacent-desk booking and e-mail invites show who is in, but we found no public information on a weekly planner, team office days or a planner inside Microsoft Teams or Slack. Occupancy analytics scored 3 to 4 on booking-derived reports. Sovereignty drew the widest spread, 4 to 6, with no flagged disagreement: EU hosting is stated, the contracting entity is Tribeloo nv in Heverlee, Belgium, but subprocessors appear by purpose only and no security certification is claimed. Pricing transparency scored 5 to 6 on the published tiers — Starter € 3.00, Pro € 3.75, Premium € 4.00 Resource / month — with no public information on setup fees, hardware prices or VAT. Persona-weighted totals ran 5.1 to 5.5.

**Speaks for it:**
- Desks, meeting rooms and parking book on drag-and-drop floor plans with neighbourhoods, assigned desks and custom resource types such as lockers and company cars
- Check-in runs by QR code, NFC tag, room screen or e-mail with automatic cancellation of unclaimed reservations on a configurable timer
- Single sign-on with Microsoft Entra ID, Okta or Google and SCIM provisioning for Azure AD and Okta have public setup guides
- Tiers are published on one unit — Starter € 3.00, Pro € 3.75 and Premium € 4.00 Resource / month — with yearly and monthly billing and a 14-day free trial
- EU hosting is stated, a data processing agreement is published, and the contracting entity is named as Tribeloo nv in Heverlee, Belgium

**Held against it:**
- Meeting-room calendar integration forwards to Outlook one way only and cannot read from the room calendar
- Occupancy reports are booking-derived, with no public information on exports, no-show rates or retention settings
- Subprocessors are named only by purpose — CRM hosting, payments, support chat, analytics — with no providers, locations or claimed security certification
- Hybrid coordination offers presence and adjacent-desk booking but no documented weekly planner or team office-day planning
- No public information on a REST API, webhooks, HR-system sync, audit logs or badge integration

**Best for:**
- You need desks, meeting rooms and parking booked on one floor plan with enforceable no-show handling across several sites
- Your IT team runs Microsoft Entra ID, Okta or Google and values publicly documented SSO and SCIM setup
- You want per-resource subscription prices visible on one unit before contacting sales
- You administer multiple sites and need per-site booking rules and user-group rights

**Avoid if:**
- You rely on reading meeting-room availability live from Outlook resource calendars — the documented integration forwards bookings one way and cannot read from the room calendar
- You need booked-versus-checked-in figures or exports to justify a real-estate decision — the documented reports are booking-derived
- Your goal is joint planning of team office days — the documented features answer who is in today, not when teams plan to come in
- Your procurement must review named subprocessors before signature — the published policy lists them by purpose only

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Workplace Manager | The People Lead | The Microsoft 365 Administrator | The Works Council Member | The Office Manager | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Desk, room & parking booking | 3.5/5 | 3.5/5 | 3/5 | 3.5/5 | 3/5 | 3.5/5 |
| Check-in, auto-release & booking rules | 3.5/5 | 3.5/5 | 3/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Hybrid work coordination | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Occupancy analytics & employee privacy | 2/5 | 2/5 | 1.5/5 | 2/5 | 2/5 | 2/5 |
| Integrations, identity & administration | 3/5 | 2.5/5 | 2.5/5 | 3/5 | 2.5/5 | 2.5/5 |
| European sovereignty | 2.5/5 | 3/5 | 2.5/5 | 2.5/5 | 3/5 | 2/5 |
| Pricing transparency | 2.5/5 | 3/5 | 3/5 | 2.5/5 | 2.5/5 | 2.5/5 |
| **Weighted verdict** | **3/5** | **2.5/5** | **2.5/5** | **2.5/5** | **2.5/5** | **2.5/5** |

### The judges

- **The Workplace Manager** (v1.0): Runs workplace and facilities for a 900-person insurer with offices in Cologne, Munich and Vienna and 0.6 desks per employee since the move to hybrid work. Tuesdays are full, Fridays are empty, and the Munich lease is up in eighteen months. Wants desks, rooms and parking on real floor plans, no-shows released automatically, neighbourhoods per team, and occupancy figures built from check-ins rather than bookings, good enough to take to the board.
- **The People Lead** (v1.0): Head of People at a 250-person software company in Hamburg that asks for two office days a week and gets complaints that nobody else is there on them. Wants everyone to see who is coming in before they commute, team and anchor days, desks next to the colleagues they plan with, all of it inside Microsoft Teams where people already are, and nudges rather than a control system the works council would never sign.
- **The Microsoft 365 Administrator** (v1.0): Runs Microsoft 365, Entra ID and Intune for a 1,200-person manufacturer with six sites and forty room mailboxes nobody keeps tidy. Will not create accounts by hand: wants single sign-on and SCIM provisioning from Entra ID, room bookings synced both ways with Exchange, a Teams app and an Outlook add-in deployed centrally, room displays that are not a closed box, an API, audit logs, and a subprocessor list the security team can review.
- **The Works Council Member** (v1.0): Sits on the works council of a 2,000-person utility and chairs its IT committee. Under § 87(1) no. 6 BetrVG a desk booking system is a technical device that can monitor employees, so nothing goes live without a works agreement. Wants to know who sees who sat where, how long booking and check-in records are kept, whether reports stay anonymous below a minimum group size, whether presence can be hidden, and where the data is hosted and by whom.
- **The Office Manager** (v1.0): Office manager at a 70-person design and marketing agency in Leipzig with 40 desks, three meeting rooms and twelve parking spaces, and does it next to reception, purchasing and onboarding. The parking spreadsheet causes an argument every Monday. Wants a floor plan set up in an afternoon, booking from Slack and the phone, a fair rule for the parking spaces, desks released when someone does not show, and a monthly price read off the website.
- **The Skeptic** (v1.0): Has seen "real-time occupancy" that counted bookings and never a person, an auto-release nobody switched on because check-in annoyed the board, and a per-user price that doubled once rooms, parking and SSO were added. Asks how a no-show is detected, what the occupancy figures are built from, which room displays and sensors work without the vendor's own hardware, where the booking history is stored — and how it would leave.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Automated decision making: no [S9]
- Controller processor roles: yes · yes [S9]
- Data backup: yes [S8]
- DPA exists: yes · yes [S8]
- GDPR rights: access · rectification · erasure · restriction · objection · portability · complaint [S9]
- Maintenance notice: 24 [S8]
- Pentest allowed: yes [S8]
- Response time: 1 · 2 [S9]
- Security breach notification: yes [S8]
- Ssl: yes [S9]
- SSO SCIM: Microsoft Entra ID · Google · Okta · yes · yes · yes [S2]
- Transfer mechanisms: EU-U.S. Privacy Shield · EU model contracts · yes [S9]

**Data**
- Aggregated stats: yes [S8]
- Modification refund: yes · 14 [S8]
- No sale of data: no [S9]
- Retention marketing: 5 [S9]

**Hosting**
- Region: EU [S2]

**Integrations**
- Google calendar: yes [S2]
- Outlook sidebar: yes · yes [S2]
- SCIM azure ad: SCIM user provisioning supported for Microsoft Azure AD [S5]
- SCIM okta: SCIM user provisioning supported for Okta [S5]
- SSO azure ad jit: SSO supported for Microsoft Azure AD with JIT user provisioning [S5]
- SSO gsuite jit: SSO supported for GSuite with JIT user provisioning [S5]
- SSO okta jit: SSO supported for Okta with JIT user provisioning [S5]
- SSO SCIM collection: Help Center collection on SSO & SCIM user provisioning with 5 articles [S5]

**Legal**
- Entity: Tribeloo nv · Kardinaal Mercierlaan 93, 3001 Heverlee, Belgium · 0744.393.737 [S9]

**Pricing**
- Billing periods: yearly · monthly [S7]
- Currencies: yes [S7]
- Enterprise custom: yes [S7]
- Free trial: yes · 30 [S1]
- Free trial: yes · 14 [S2]
- Free trial: yes [S7]
- Invoice dispute window: 15 [S8]
- Liability cap: 12 months of net fees paid [S8]
- Premium features: Includes Standard plan; Active Directory user provisioning; SSO [S7]
- Premium price: resource · Premium · 4 · EUR · month [S7]
- Pro features: Includes Basic plan; Outlook/Google calendar booking; workspace insights [S7]
- Pro price: resource · Pro · 3.75 · EUR · month [S7]
- Start price: resource · month · 3 · yearly · EUR [S2]
- Starter features: Booking rules per site; booking via web or mobile app [S7]
- Starter price: resource · Starter · 3 · EUR · month [S7]
- Trial: yes · 14 [S6]
- Trial 14 days free: 14 [S3]

**Product**
- Active directory sync: yes [S3]
- Adjacent booking: book a desk adjacent to a chosen colleague [S13]
- Admin booking management: yes [S3]
- Admin dashboard: yes [S3]
- Admin docs: Tribeloo provides an admin usage guide article in its Help Center [S15]
- Admin roles: Two admin roles: site admin and global admin; global admins must first be site admins [S16]
- Analytics: yes · yes [S2]
- Article date: 2022-05-04 [S12]
- Article scope: web · mobile app · book a desk · find a colleague · report issues [S10]
- Assigned desks: yes [S3]
- Author: serge de marre [S12]
- Auto assign resources: Optional auto-assignment of resources to reservations without a resource [S16]
- Batch user details: User level, user group and home site assignable in batch or one at a time [S16]
- Book button surfaces: Booking buttons appear on web app homepage, mobile app and Outlook add-in [S16]
- Calendar two way sync: yes [S3]
- Capacity limit: yes [S3]
- Check in qr email: yes [S3]
- Checkin autorelease: yes · yes · yes · yes · yes [S2]
- Checkin reminder auto cancel: Check-in reminder emails, check-in via email, and auto-cancel of unclaimed reservations [S16]
- Checkin technologies: Check-in supported via screens, QR and NFC [S16]
- Colleague count: real-time count of present colleagues with detailed name list [S13]
- Colleague search: search colleagues by name and view their precise office location [S13]
- Colleague visibility: See colleagues' presence and seating; book a desk next to them [S3]
- Desk booking: desk and meeting room booking, neighborhoods, interactive floor plan (drag and drop), QR code check-in, multi-site support, SSO, SCIM provisioning, EU hosting, utilization analytics [S2]
- Desk booking software: Desk booking software for the hybrid workplace [S1]
- Edit invite: Invites can be edited or extended via 'My Bookings' > 'Edit Invite' [S14]
- Exchange configuration recommended: Exchange room booking privileges must be updated via PowerShell to avoid double bookings [S11]
- Exchange online and onpremise supported: yes · yes [S11]
- Floorplan upload: drag and drop builder · yes [S1]
- Floorplan upload drag drop: yes [S3]
- Forecasts: yes [S1]
- Free spreadsheet template: yes · A ready-made Excel template that blocks double bookings, with the formulas explained. Opens in Google Sheets too. [S6]
- General reminder emails: Reminder emails ahead of reservations with custom message and agreement request [S16]
- Health policy agreement: yes [S3]
- Heatmap insights: yes [S3]
- Help center: Tribeloo maintains a help center with articles for admin and user setup, installation, and usage [S4]
- In app videos: In-app explanation videos next to most features [S16]
- Invite colleague: Users can invite colleagues when reserving workspace resources [S14]
- Invite email link: Invitations sent by email with a link enabling colleagues to book adjacent spaces [S14]
- Invite flow: Invite option appears on booking confirmation screen via 'Invite a Colleague' button [S14]
- Invite search by email: Colleagues found via search by work email address [S14]
- Invite unlimited: No stated limit on number of colleagues invited [S14]
- Issue management: yes [S3]
- Map building: yes · yes [S2]
- Modules: Desk booking app · Office space optimiser · Hybrid work optimisation workshops [S1]
- Multi site support: yes [S3]
- Neighborhood batch config: Neighborhoods can be assigned in batch via the resource configuration table [S16]
- Neighborhoods: yes [S1]
- Neighborhoods: yes [S3]
- Outlook add in: Tribeloo offers an Outlook add-in and application for booking meeting rooms [S11]
- Outlook booking: Outlook · Google calendar · yes [S1]
- Outlook google calendar integration: Book spaces from Outlook calendar sidebar; bookings sync to Outlook or Google calendar [S3]
- Outlook integration one way only: send-only · no [S11]
- Outlook resource calendar integration: Meeting room bookings in Tribeloo can be forwarded to an Outlook resource calendar by entering the resource email address in site configuration [S11]
- Parking: yes [S2]
- Private bookings: yes [S3]
- Qr nfc checkin: QR codes or NFC tags can be set up for easy check in [S12]
- Realtime presence: real-time office presence overview with filters by floorplan and date [S13]
- Reminder emails configurable: yes [S3]
- Reservation time limit: Configurable time limit for future reservations [S16]
- Resource calendar outlook google: Resource calendars use Outlook or Google email addresses; an approver email can be set to confirm reservations [S16]
- Resource definition: Resources are desks, meeting rooms, parking spaces, etc. [S7]
- Resource types: Custom resource types allow booking lockers, parking spots, company cars, laptops etc. [S16]
- Room display booking: yes [S3]
- Setup time: days to two weeks [S2]
- Site specific booking rules: yes [S3]
- Sites creation global admin only: New sites can only be created by a global administrator [S16]
- Smartwatch support: no [S7]
- Space utilization insights: >10% [S1]
- Special requests: yes [S3]
- SSO onboarding: yes [S3]
- SSO SCIM: yes · Azure AD · Okta · Google [S4]
- User add options: Users can be added one-by-one, in batch via a template, or via SSO & user provisioning [S16]
- User groups neighborhoods: Per-site user groups control reservation rights and bookable neighborhoods [S16]
- Utilization limit: Utilization limit of active resources, optional per company [S16]
- Video overview: 3 min video overview of all user functionality in the Tribeloo web and mobile application [S10]
- Who is around: Who is Around · see who is in the office for collaboration and synchronized reservations [S13]
- Wings site admin creation: Site admins can create wings once the global admin has created the site [S16]

**Subprocessors**
- Purposes: CRM hosting · payments · user support (chat rooms) · visit- and usage analytics [S9]

**Support**
- Auto renewal notice: yes · 15 [S8]
- Demo request: yes [S3]
- Help center: yes [S7]
- Hosted on intercom: Help center runs on Intercom [S4]
- It setup: a few hours · yes [S2]
- Whatsapp: yes [S1]
- Whatsapp: whatsapp · yes [S6]
- Whatsapp: yes [S7]
- Whatsapp contact: yes [S3]

## Questions

### Is Tribeloo European?

Yes. whats-best.ai classifies Tribeloo as EU-Made.

### Where does Tribeloo store data?

The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention the EU as hosting location, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18675).

### Does Tribeloo have a free plan?

Not stated on the vendor’s pages as of 5 Nov 2026.

### What are the best alternatives to Tribeloo?

As of 6 Nov 2026, the panel rates [deskbird (3.5/5)](https://whats-best.ai/software/desk-booking/deskbird), [Kadence (3.5/5)](https://whats-best.ai/software/desk-booking/kadence) and [Mapiq (3.5/5)](https://whats-best.ai/software/desk-booking/mapiq) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [deskbird](https://whats-best.ai/software/desk-booking/deskbird) (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Tribeloo alternatives](https://whats-best.ai/software/desk-booking/tribeloo/alternatives).

## What this page leaves out

- 11 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 6 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 4 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 data fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 integrations fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.

## Sources

- [S1] Vendor homepage: https://www.tribeloo.com/ (checked 2026-11-05)
- [S2] Features page (desk booking): https://www.tribeloo.com/desk-booking-software (checked 2026-11-05)
- [S3] Features page (product overview): https://www.tribeloo.com/product (checked 2026-11-05)
- [S4] Documentation: https://help.tribeloo.com/en/ (checked 2026-11-05)
- [S5] Documentation (SSO and SCIM provisioning): https://help.tribeloo.com/en/collections/3440751-sso-scim-user-provisioning (checked 2026-11-05)
- [S6] Downloads page: https://www.tribeloo.com/downloads (checked 2026-11-05)
- [S7] Pricing page: https://www.tribeloo.com/pricing (checked 2026-11-05)
- [S8] Terms of service (names the operating company): https://www.tribeloo.com/terms-and-conditions (checked 2026-11-05)
- [S9] Privacy policy: https://www.tribeloo.com/privacy-policy-terms-and-conditions (checked 2026-11-05)
- [S10] Desk, room & parking booking — found from sitemap: https://help.tribeloo.com/en/articles/6189683-how-do-i-use-the-tribeloo-app-to-book-a-desk-find-a-colleague-and-more (checked 2026-11-05)
- [S11] Desk, room & parking booking — found from sitemap: https://help.tribeloo.com/en/articles/6187775-link-tribeloo-to-outlook-resource-calendars-and-disable-direct-booking-from-outlook (checked 2026-11-05)
- [S12] Check-in, auto-release & booking rules — found from sitemap: https://help.tribeloo.com/en/articles/6189826-how-do-i-set-up-qr-codes-or-nfc-tags-for-easy-check-in (checked 2026-11-05)
- [S13] Hybrid work coordination — found from sitemap: https://help.tribeloo.com/en/articles/8333067-how-can-i-see-who-is-in-the-office (checked 2026-11-05)
- [S14] Hybrid work coordination — found from sitemap: https://help.tribeloo.com/en/articles/8333143-how-to-invite-your-colleagues-in-tribeloo (checked 2026-11-05)
- [S15] Integrations, identity & administration — found from sitemap: https://help.tribeloo.com/en/collections/3451848-how-to-use-tribeloo-admin (checked 2026-11-05)
- [S16] Integrations, identity & administration — found from sitemap: https://help.tribeloo.com/en/articles/6186469-how-do-i-configure-the-tribeloo-platform-as-admin (checked 2026-11-05)

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Cite as: whats-best.ai, "Tribeloo — Desk Booking & Hybrid Workplace", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/desk-booking/tribeloo

Corrections: https://whats-best.ai/correct/1565?target=page