# d.velop documents — Document Management (DMS)

d.velop documents by d.velop AG holds a panel rating of 2/5 from 6 AI judges (category median 2/5), as of 2026-10-15. Provenance: EU-Made; sovereignty: not determined.

- Vendor: d.velop AG (https://www.d-velop.de)
- Category: [Document Management (DMS)](https://whats-best.ai/software/document-management.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/document-management/d-velop
- Alternatives: https://whats-best.ai/software/document-management/d-velop/alternatives ([markdown](https://whats-best.ai/software/document-management/d-velop/alternatives.md))
- Data as of: 2026-10-20 · evaluated 2026-10-15 · oldest source captured 2026-10-13

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: d.velop AG
- Headquarters: Not stated on the vendor’s pages as of 13 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 13 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 13 Oct 2026

## The panel's verdict

d.velop documents, the document management system of d.velop AG of Gescher, Germany, is strongest on document workflows at 7 with no spread: a documented SAP invoice workflow with automatic booking, three-way match and approvals via a Fiori app, connectors named for SAP, SAGE, APplus, Oracle, Salesforce, Dynamics 365 and Microsoft 365. Capture and indexing follows at 6-7 on scanner, email and Peppol intake, with ZUGFeRD and XRechnung as structured formats. Pricing transparency is weakest at 0-1 — no price figure appears on public pages and every product path ends in an individual demo request — while sovereignty at 0-3 is the genuine split: the captured pages give no public information on cloud storage location, subprocessors or where the AI that reads document content runs, and judges disagreed on how much credit the German vendor, German recipients for website functions and an on-premises option earn against that silence. Versioning and permissions and search and portability each sit at 4; audit-proof archiving spans 4-6, its GoBD substance resting on vendor material with no public information on an independent auditor's report.

**Speaks for it:**
- Document workflows scored 7 with no spread on a documented SAP invoice workflow with automatic booking, three-way match and approvals via a Fiori app.
- Connectors are named for SAP, SAGE, APplus, Oracle, Salesforce, Microsoft Dynamics 365 and Microsoft 365, with a REST API for custom applications.
- Capture and indexing scored 6-7 on scanner, email and Peppol intake with automatic extraction of invoice fields and ZUGFeRD and XRechnung processed as structured formats.
- Free sample Verfahrensdokumentationen from AVV, DFKA and BStBK and retention policies that block deletion and modification give the GoBD claim substance.
- Search is well evidenced, with real-time enterprise search across connected applications that cites sources and respects access rights, plus mobile apps with offline documents.

**Held against it:**
- Pricing transparency scored 0-1, with no price figure on public pages and every product path ending in an individual demo request.
- Sovereignty scored 0-3, with no public information on where the cloud edition stores documents, the product's subprocessors, or where the AI that reads document content runs.
- Versioning and permissions scored 4 with no spread, with no public information on check-in and check-out, an audit trail of reads and exports, or single sign-on.
- Search and portability scored 4, with no public information on bulk export of documents with metadata and versions or a post-termination retrieval window.
- Audit-proof archiving spans 4-6, resting on vendor material with no public information on an auditor's report, WORM storage or the Z1-Z3 tax-audit export.

**Best for:**
- You run SAP S/4HANA and want invoice booking, three-way match and approvals inside the SAP world, with deployment paths spelled out for Public Cloud, Private Cloud and On-Premises.
- You must receive German e-invoices — ZUGFeRD and XRechnung under the EN 16931 profiles — and want booking-relevant fields extracted and matched against order data automatically.
- You are a German mid-sized business preparing for GoBD archiving and want free sample Verfahrensdokumentations and a digital file plan that maps their structure one to one.
- You want to keep cloud, on-premises and hybrid operation open as deployment choices.

**Avoid if:**
- You are not a business customer — the offer is directed exclusively at business customers.
- You need a computable cost from public pages before any vendor conversation, since pricing transparency scored 0-1 and software access runs through an individual live demo.
- Your data protection officer must clear storage location, subprocessors and AI processing location for the product before contract — sovereignty scored 0-3 with no public information on these.
- Your exit plan needs a documented bulk export with metadata, versions and audit trail before signing — search and portability scored 4 with no public information on the exit side.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The GoBD Auditor | The Records Manager | The IT Integrator | The Mittelstand Owner | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Capture, OCR & indexing | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 |
| Versioning, permissions & audit trail | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Audit-proof archiving & retention | 2/5 | 2/5 | 3/5 | 2.5/5 | 2.5/5 | 2/5 |
| Document workflows & integrations | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Search, retrieval & exit | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| European sovereignty | 0/5 | 0/5 | 1/5 | 1.5/5 | 1.5/5 | 1/5 |
| Pricing transparency | 0/5 | 0.5/5 | 0/5 | 0/5 | 0/5 | 0/5 |
| **Weighted verdict** | **2/5** | **2.5/5** | **2.5/5** | **2.5/5** | **2/5** | **2/5** |

### The judges

- **The GoBD Auditor** (v1.0): Has sat through tax audits on the company side and knows that "GoBD-konform" on a homepage proves nothing. Wants the auditor's Testat with its scope and date, archived documents that cannot change, retention per document type, and a Z3 export the tax office can read.
- **The Records Manager** (v1.0): Owns the filing plan and gets the call when a contract from 2019 cannot be found. Wants metadata that is set at capture rather than typed later, version history with restore, search that respects permissions, and a bulk export that keeps metadata and versions together.
- **The IT Integrator** (v1.0): Connects the DMS to the ERP, DATEV and Microsoft 365 and maintains it afterwards. Wants connectors with a stated scope rather than a logo wall, a documented API with webhooks, single sign-on, and a migration path in and out that does not depend on the vendor's services team.
- **The Mittelstand Owner** (v1.0): Runs a forty-person company and wants the paper out of the office and the invoices approved without chasing anyone. Reads for e-invoice intake, an approval workflow that works without a consultant, and a price for users, storage and modules before the partner visit, not after.
- **The Data Protection Officer** (v1.0): Knows the DMS ends up holding personnel files, health certificates and customer contracts in one place. Asks where the cloud edition stores them, which AI provider reads them during capture, who the subprocessors are, and how GDPR deletion is reconciled with retention duties.
- **The Skeptic** (v1.0): Has read "revisionssicher" on every DMS homepage and a Testat on almost none. Distrusts "AI-powered capture" without a validation step, "seamless SAP integration" without a scope, and "no vendor lock-in" from a vendor that documents no export — and treats "price on request from your partner" as an answer.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Gartner dm quadrant: listed in Gartner Magic Quadrant for Document Management, sole fully European-owned vendor [S1]
- Sap certified: yes · yes [S9]

**Data**
- Data subject rights: Auskunft, Berichtigung, Löschung, Einschränkung, Datenübertragbarkeit; Widerruf formlos per Post oder E-Mail möglich [S3]
- Removal requests: recipients notified of rectification/erasure/restriction unless impossible or disproportionate [S3]

**Hosting**
- Hygraph: Hosting der Website · Hygraph GmbH, Berlin (Deutschland) · Art. 6(1)(f) DSGVO · Keine [S3]

**Integrations**
- Archiving gobd sharepoint: GoBD-konforme Archivierung mit SharePoint Online [S10]
- Cloud onpremise: yes · yes [S11]
- CRM systems: CRM · Salesforce · Microsoft Dynamics 365 [S10]
- Deployment paths: Side-by-Side auf SAP BAIP (Clean Core; S/4HANA Public Cloud) · SAP-integriert im eigenen Namensraum (S/4HANA Private Cloud oder On-Premises) [S9]
- Erp systems: ERP · SAP · SAGE · APplus · Oracle [S10]
- Fachverfahren: yes [S10]
- Fiori app: yes [S9]
- HR software: HR · digitale Personalakte · Bewerbermanagement · digitale Unterschrift [S10]
- Microsoft 365: d.velop for Microsoft 365 · Microsoft 365 / SharePoint [S10]
- Rest API: REST API · yes [S10]
- Salesforce appexchange: yes [S10]
- Sap editions: S/4HANA Public Cloud · Private Cloud · On-Premises [S9]
- Sap partnership: yes [S10]
- Scalable: yes [S11]
- Standard connectors: open interface · yes [S11]
- Standard interfaces: yes [S10]

**Legal**
- B2b only: yes [S4]
- B2b only: yes [S7]
- B2b only: yes [S8]
- B2b only: yes [S10]
- B2c exclusion: yes [S11]
- Company: info@d-velop.de · d.velop AG · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S8]
- Company contact: info@d-velop.de · Schildarpstraße 6-8, 48712 Gescher, Deutschland · d.velop AG [S7]
- Company entity: d.velop AG · info@d-velop.de · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S5]
- Company entity: d.velop AG · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S12]
- Content responsible: Nico Bäumer [S4]
- Controller: info@d-velop.de · Schildarpstraße 6-8, 48712 Gescher · d.velop AG [S3]
- Data act information: Data Act information on ICT infrastructure jurisdictions and measures against international state access is available via a link [S4]
- Domains covered: www.d-velop.de · portal.d-velop.de · developer.d-velop.de · kb.d-velop.de · store.d-velop.de [S4]
- Entity: d.velop AG · info@d-velop.de · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S1]
- Entity: d.velop AG · info@d-velop.de · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S9]
- Entity: d.velop AG · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S10]
- Entity: info@d-velop.de · d.velop AG · Schildarpstraße 6-8, 48712 Gescher, Deutschland [S11]
- Entity address: 48712 · d.velop AG · Schildarpstraße 6-8 · Gescher [S2]
- Entity name: d.velop AG · Schildarpstraße 6-8, 48712 Gescher [S4]
- Erechnungsgesetz public sector: 2020-11 [S6]
- Erechnungspflicht b2b start: 2025-01-01 [S6]
- Erechnungspflicht small business transition: 2027-12-31 · 800000 [S6]
- Erechnungspflicht transition: with recipient consent · 2026-12-31 [S6]
- Group scope: gilt für alle Unternehmen der d.velop Gruppe [S3]
- Pk dml criteria: Vollständigkeit der Dokumente · Nachvollziehbarkeit der Abläufe · Nachprüfbarkeit und Verfügbarkeit der Dokumente · Unveränderbarkeit der Informationen · PK-DML [S7]
- Register number: HRB 4903 · Handelsregister Coesfeld [S4]
- Retention periods: 10 · 6 [S7]
- VAT id: DE813062165 [S4]

**Pricing**
- Documents individualisieren price: d.velop documents individualisieren (Cloud) · Live training · 749 · EUR [S2]
- Invoices anwenden price: d.velop invoices anwenden · Live training · 749 · EUR [S2]
- Sales training price: d.velop sales training · Live training · 290 · EUR [S2]
- Stated: No pricing stated; offer directed exclusively at business customers · no [S12]
- Zugferd free download: FeRD · yes [S6]

**Product**
- Absence delegation: yes [S5]
- Academy offerings: d.velop academy offers live trainings, e-learnings and certifications [S2]
- Agent center: central control center for AI processes, auditable decisions [S1]
- AI answer: AmberAI · AI-based answers to questions about document content [S11]
- AI architecture: d.velop AI: Automatisierung, sichere Infrastruktur, Berechtigungsstrukturen, Schutz vor Halluzinationen, nur eigene Inhalte als Grundlage [S5]
- AI assisted review: yes · yes [S9]
- AI modules: Agenten nutzen · Prozesse steuern · Dokumente verarbeiten · Wissen abrufen · Sicher einsetzen [S1]
- Archive: yes · yes [S9]
- Auto extraction: Rechnungsnummer · Bestellnummer · Datum · Kreditoren · Positionsdaten · Bestelldaten falls vorhanden [S9]
- B2b only: yes [S5]
- Built in viewer: Document viewing in built-in viewer [S12]
- Camera scanning: Multi-page documents can be scanned via camera and filed directly in the archive [S12]
- Compliance whitepaper: Compliance whitepaper covering GoBD, DSGVO, ISO 27001 [S8]
- Crosslingual: Deutsch · Englisch [S11]
- Current zugferd version: 2.3.3 [S6]
- Customer account: Kundenkonto/Onlineshop · Keine · Keine [S3]
- Customer counts: 6000000 · 400 · 15000 [S1]
- Customer reference implenia: Implenia [S5]
- Customizable workflow: yes [S9]
- Data sources: Dokumente · E-Mails · Dateiverzeichnisse · Software-Systeme · Wikis · Webseiten [S11]
- Demo availability: yes · yes [S12]
- Demo available: live demo request form [S1]
- Demo available: individuelle Live-Demo · yes [S7]
- Deployment modes: Works with any deployment mode of d.velop documents, including hybrid [S12]
- Digital file search: automatic filing into digital file (e-Akte) with search [S8]
- Digital inbound capture: erfasst, klassifiziert, verteilt und archiviert Dokumente aus allen Quellen [S5]
- Dms automated update: yes · yes [S7]
- Dms file plan structure: DMS digitaler Aktenplan maps Verfahrensdokumentation structure (Hauptdokument/Anlagen/Mitgeltende Unterlagen) 1:1 [S7]
- Dms process areas: Dokumentenmanagement · Rechnungsverarbeitung · Vertragsmanagement [S7]
- Dms processes zugferd: d.velop Dokumentenmanagement-System · yes [S6]
- Dms vfd support: d.velop DMS supports complete digital Verfahrensdokumentation per GoBD and compliance requirements, customizable to individual requirements [S7]
- Document actions: Documents can be viewed, edited or released on mobile [S12]
- Documents feature parity: Access to all functions of d.velop documents, e.g. search templates and favorite documents [S12]
- Due date skonto: yes · yes [S9]
- Dvelop invoices capabilities: d.velop invoices · validate · process · archive ZUGFeRD invoices automatically and legally compliant [S6]
- Echtzeit search: yes [S11]
- En16931 compliant profiles: EN16931 · Extended · XRechnung [S6]
- Erechnung: yes [S9]
- Events registration: Anmeldung zu Schulungen/Seminaren/Webinaren · Kooperationspartner (z.B. Tagungshotel, IT-Dienstleister wie HubSpot) · Keine [S3]
- Filesystem import: Import vorhandener Dokumente aus dem Dateisystem; revisionssichere Ablage im digitalen Aktenarchiv [S5]
- Firmgpt sources access rights: yes · yes [S11]
- Formats recognized: Papier · PDF · ZUGFeRD · XRechnung [S9]
- Gobd conform archiving: no · yes [S6]
- Gobd dms: d.velop documents · yes [S8]
- Gobd dms requirements: six central GoBD requirements for a DMS per BITKOM checklist [S8]
- Healthcare solution: industry solution for healthcare incl. digital patient/client records [S1]
- Idp webinar topics: Webinar zu Intelligent Document Processing inkl. d.velop process studio [S5]
- Immutability versioning: d.velop documents · versioning with immutable version history [S8]
- Industries offered: industry solution for finance & insurance incl. BaFin-regulated companies [S1]
- Industry segments: 570 · 250 · 580 · 130 [S1]
- Intake channels: Papier/Scanner · PDF · E-Mail · E-Rechnungsnetzwerk (Peppol) [S9]
- Interfaces available: yes [S5]
- Invoice processing: automatische Verbuchung, Prüfung und Freigabe von Rechnungen, vollständig in Bestellwesen und Finanzbuchhaltung integriert [S9]
- Invoices AI kontierung: d.velop invoices · AI-based account assignment for invoice processing [S8]
- Invoices auto kontierung: d.velop invoices · automatic account assignment reducing booking errors [S8]
- Live stream: Video Live-Stream (Online-Konferenz) · Video-Stream-Hosting.de, Steinmann GbR, Herford · Keine [S3]
- Mobile access to ecm: Mobile access to d.velop ECM system functions [S12]
- Mobile platforms: Android · iOS · iPadOS [S12]
- No profiling: no [S3]
- Ocr recipient identification: OCR-Technologie zur Identifikation der Empfänger:in und Automatisierung der Verteilung [S5]
- Offline documents: Offline availability of documents [S12]
- Offline download: Documents and files can be marked for offline editing with one click and downloaded in the background [S12]
- Offline sync: Offline data syncs with DMS manually or automatically once online [S12]
- Order types: yes · yes [S9]
- Origin: d.velop App Builder · amberSearch [S11]
- Package sorting automation: Automatisierung der manuellen Sortierung von Post und Paketen [S5]
- Paper digitization: Digitalisierung eingehender Dokumente per Scan oder Foto [S5]
- Platform capabilities: Dokumente verwalten · Rechnungen verarbeiten · Verträge organisieren · Informationen zustellen · Signaturen erstellen · Prozesse automatisieren [S1]
- Platform description: intelligente Content Platform combining documents, AI and automation [S1]
- Profile basic wl status: Basic WL · no [S6]
- Profile minimum status: Minimum · no [S6]
- Profile xrechnung no pdf: XRechnung · no · B2G [S6]
- Public sector solution: eAkte for public administrations, universities and chambers [S1]

**Support**
- Demo booking: yes · E-Mail · Anruf · Microsoft Teams · Email mit 3 Terminvorschlägen · LinkedIn [S11]
- Demo request: yes [S9]
- Demo request: persönliche Software Demo · yes [S10]
- Hotline: yes [S2]
- Webinar gobd: Erfolgreiche Verfahrensdokumentation für Ihr Unternehmen · Verfahrensdokumentation, GoBD, Revisionssicherheit · Zentrale Funktionen eines Dokumentenmanagement Systems · Dokumentenmanagement-Grundfunktionen von d.velop documents · Intellige… [S7]
- Whitepaper compliance: Compliance · GoBD · DSGVO · ISO 27001 · Softwaregestützte Compliance · Compliance in 9 Schritten · yes [S7]

24 more facts on the canonical page: https://whats-best.ai/software/document-management/d-velop

## Questions

### Is d.velop documents European?

Yes. whats-best.ai classifies d.velop documents as EU-Made.

### Where does d.velop documents store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

### Does d.velop documents have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

### What are the best alternatives to d.velop documents?

As of 15 Oct 2026, the panel rates [AMAGNO (3/5)](https://whats-best.ai/software/document-management/amagno), [Doxis (3/5)](https://whats-best.ai/software/document-management/doxis) and [EASY Archive (2.5/5)](https://whats-best.ai/software/document-management/easy-archive) highest among the other 14 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [AMAGNO](https://whats-best.ai/software/document-management/amagno) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [d.velop documents alternatives](https://whats-best.ai/software/document-management/d-velop/alternatives).

## What this page leaves out

- 18 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 5 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 5 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 pricing fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 support fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 sovereignty dimension could not be confirmed on the vendor’s own pages and is shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://www.d-velop.de/ (checked 2026-10-13)
- [S2] Pricing page: https://store.d-velop.com/de (checked 2026-10-13)
- [S3] Privacy policy: https://www.d-velop.de/datenschutz (checked 2026-10-13)
- [S4] Legal notice: https://www.d-velop.de/impressum (checked 2026-10-13)
- [S5] Capture, OCR & indexing — found from sitemap: https://www.d-velop.de/loesungen/digitaler-posteingang (checked 2026-10-13)
- [S6] Capture, OCR & indexing — found from sitemap: https://www.d-velop.de/themen/zugferd (checked 2026-10-13)
- [S7] Audit-proof archiving & retention — found from sitemap: https://www.d-velop.de/themen/verfahrensdokumentation (checked 2026-10-13)
- [S8] Audit-proof archiving & retention — found from sitemap: https://www.d-velop.de/themen/gobd (checked 2026-10-13)
- [S9] Document workflows & integrations — found from sitemap: https://www.d-velop.de/software/sap/rechnungsworkflow (checked 2026-10-13)
- [S10] Document workflows & integrations — found from sitemap: https://www.d-velop.de/software/dokumentenmanagement-system/schnittstellen (checked 2026-10-13)
- [S11] Search, retrieval & exit — found from sitemap: https://www.d-velop.de/software/enterprise-search (checked 2026-10-13)
- [S12] Search, retrieval & exit — found from sitemap: https://www.d-velop.de/software/d-velop-mobile (checked 2026-10-13)

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Cite as: whats-best.ai, "d.velop documents — Document Management (DMS)", AI panel analysis, as of 2026-10-20. https://whats-best.ai/software/document-management/d-velop

Corrections: https://whats-best.ai/correct/614?target=page