# Fabasoft Cloud — Document Management (DMS)

Fabasoft Cloud by Fabasoft International Services GmbH holds a panel rating of 1.5/5 from 6 AI judges (category median 2/5), as of 2026-10-15. Provenance: EU-Made; sovereignty: not determined.

- Vendor: Fabasoft International Services GmbH (https://www.fabasoft.com)
- Category: [Document Management (DMS)](https://whats-best.ai/software/document-management.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/document-management/fabasoft-cloud
- Alternatives: https://whats-best.ai/software/document-management/fabasoft-cloud/alternatives ([markdown](https://whats-best.ai/software/document-management/fabasoft-cloud/alternatives.md))
- Data as of: 2026-10-20 · evaluated 2026-10-15 · oldest source captured 2026-10-13

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Fabasoft International Services GmbH
- Headquarters: Not stated on the vendor’s pages as of 13 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 13 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 13 Oct 2026

## The panel's verdict

Fabasoft Cloud is strongest on document workflows, which score 4 to 7: the captured pages name integrations — SAP ArchiveLink and S/4HANA Cloud via CMIS, SOAP and REST web services, Microsoft Office, Teams, WebDAV, OData and OpenAPI — alongside low-code/no-code customizing and a Fabasoft Approve product. Weakest are capture and indexing and versioning and permissions, both at 1 to 2: beyond single sign-on via SAML 2.0 or OpenID Connect, we found no public information on scanning, email intake, OCR, version history, record-level rights or an audit log. On audit-proof archiving judges genuinely split from 2 to 6: some credited the dedicated IDW PS 880 certification pages, others weighed that no report scope or date appears and the privacy policy's retention figures — typically ten, at most thirty years — govern the vendor's own data. Sovereignty ran 3 to 6: stated storage on the vendor's own hardware in Germany, Austria and Switzerland set against unanswered questions on subprocessors and on where the Mindbreeze-based AI processes content. Pricing transparency scored 0 across the range; only a personal live demo on request is documented.

**Speaks for it:**
- Integrations are named with stated scope: SAP ArchiveLink, S4-BTP-CMIS as the preferred route into S/4HANA Cloud, and SOAP and REST web services.
- Microsoft support runs from Word, Excel, PowerPoint and Outlook through Teams and Office Online co-editing, all documented.
- Single sign-on via SAML 2.0 or OpenID Connect with your own identity provider is documented, with AD FS named as an example.
- Standard interfaces — CMIS, OData, WebDAV, OpenAPI, OAuth2, CalDAV and CardDAV — are each described on the integration pages.
- The privacy policy states storage on the vendor's own hardware in data centres in Germany, Austria and Switzerland, with Public, Government, Private and Hyperscaler Cloud operating models.

**Held against it:**
- We found no public information on scanning, email or mailbox intake, OCR, or XRechnung and ZUGFeRD invoices being read as structured data.
- We found no public information on version history, check-in and check-out, role- or record-level rights, or an audit log of reads and changes.
- We found no public information on the IDW PS 880 report's auditor, scope or date, and the footer's 'certified security' line names no certificate.
- We found no public information on a graphical workflow designer, approval tasks with deadlines and substitutes, a DATEV handover, e-signature or webhooks.
- We found no public information on a subprocessor list, on where the Mindbreeze-based AI processes content, or on a bulk export with metadata, versions and audit trail.

**Best for:**
- You run SAP and want document management connected through ArchiveLink or S/4HANA Cloud CMIS with documented interfaces.
- Your team works in Microsoft 365 and wants to edit and manage documents inside Word, Outlook and Teams.
- Storage on the vendor's own hardware in Germany, Austria and Switzerland, as stated in the privacy policy, is a purchasing requirement.
- You build integrations yourself and want standard interfaces such as CMIS, OData and OpenAPI plus low-code/no-code customizing.

**Avoid if:**
- You need capture documented in procurement — scanning, email intake, OCR, or XRechnung and ZUGFeRD arriving as structured data.
- You must demonstrate version history, record-level rights and an audit log of reads and changes before signing.
- You need a documented bulk export carrying documents out with metadata, versions and audit trail for the end of the contract.
- A subprocessor list and a stated processing location for the AI must be on the table before you commit.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The GoBD Auditor | The Records Manager | The IT Integrator | The Mittelstand Owner | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Capture, OCR & indexing | 1/5 | 1/5 | 1/5 | 0.5/5 | 0.5/5 | 0.5/5 |
| Versioning, permissions & audit trail | 1/5 | 1/5 | 1/5 | 0.5/5 | 1/5 | 0.5/5 |
| Audit-proof archiving & retention | 2.5/5 | 2/5 | 2/5 | 3/5 | 1/5 | 1/5 |
| Document workflows & integrations | 3/5 | 3/5 | 3/5 | 3.5/5 | 2.5/5 | 2/5 |
| Search, retrieval & exit | 1.5/5 | 1/5 | 1.5/5 | 1.5/5 | 1/5 | 1/5 |
| European sovereignty | 1.5/5 | 2.5/5 | 2.5/5 | 3/5 | 3/5 | 2/5 |
| Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r |
| **Weighted verdict** | **2/5** | **1.5/5** | **2/5** | **2/5** | **1.5/5** | **1/5** |

### The judges

- **The GoBD Auditor** (v1.0): Has sat through tax audits on the company side and knows that "GoBD-konform" on a homepage proves nothing. Wants the auditor's Testat with its scope and date, archived documents that cannot change, retention per document type, and a Z3 export the tax office can read.
- **The Records Manager** (v1.0): Owns the filing plan and gets the call when a contract from 2019 cannot be found. Wants metadata that is set at capture rather than typed later, version history with restore, search that respects permissions, and a bulk export that keeps metadata and versions together.
- **The IT Integrator** (v1.0): Connects the DMS to the ERP, DATEV and Microsoft 365 and maintains it afterwards. Wants connectors with a stated scope rather than a logo wall, a documented API with webhooks, single sign-on, and a migration path in and out that does not depend on the vendor's services team.
- **The Mittelstand Owner** (v1.0): Runs a forty-person company and wants the paper out of the office and the invoices approved without chasing anyone. Reads for e-invoice intake, an approval workflow that works without a consultant, and a price for users, storage and modules before the partner visit, not after.
- **The Data Protection Officer** (v1.0): Knows the DMS ends up holding personnel files, health certificates and customer contracts in one place. Asks where the cloud edition stores them, which AI provider reads them during capture, who the subprocessors are, and how GDPR deletion is reconciled with retention duties.
- **The Skeptic** (v1.0): Has read "revisionssicher" on every DMS homepage and a Testat on almost none. Distrusts "AI-powered capture" without a validation step, "seamless SAP integration" without a scope, and "no vendor lock-in" from a vendor that documents no export — and treats "price on request from your partner" as an answer.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Analytics ip pseudonymization: yes · yes · yes · 14 [S2]
- European certified: consequently European, certified secure and compliance-conformant [S1]
- Gob compliant archiving: yes · Germany · Austria · Switzerland [S4]
- Gob compliant archiving: GoB-konforme Archivierung [S5]
- Idw ps 880 certificate: Fabasoft Cloud · KPMG Advisory GmbH · IDW PS 880 · Austria · Germany · Switzerland [S4]
- Idw ps 880 certification: KPMG Advisory GmbH · IDW PS 880 · Deutschland · Österreich · Schweiz · Fabasoft Cloud [S5]
- Public cloud audited: yes · yes [S6]

**Data**
- Knowledgefox account deletion: 6 · 30 [S2]
- Linkedin insight retention: 180 · 7 [S2]
- Mouseflow retention: 12 [S2]
- Retention business: 30 · 10 [S2]
- Retention consent max: letztes Engagement · 3 [S2]
- Rights: Auskunft · Richtigstellung · Löschung · Einschränkung · Widerspruch · Datenübertragbarkeit [S2]
- Third country transfer safeguards: EU-Standarddatenschutzklauseln (Art 46 DSGVO) [S2]

**Hosting**
- Data storage locations: Deutschland · Österreich · Schweiz · yes [S2]
- Operating models: Public Cloud · Government Cloud · Private Cloud · Hyperscaler Cloud [S7]
- Operating models: Public Cloud · Government Cloud · Private Cloud · Hyperscaler Cloud [S6]

**Integrations**
- Caldav: CalDAV · read · yes [S7]
- Caldav: CalDAV · yes [S6]
- Carddav: CardDAV · read · yes [S7]
- Carddav: CardDAV · yes [S6]
- Cmis: CMIS · yes [S7]
- Cmis: CMIS · yes [S6]
- Microsoft office: yes · Word · Excel · PowerPoint · Outlook [S7]
- Microsoft office desktop: Word · Excel · PowerPoint · Outlook · yes [S6]
- Microsoft teams: Microsoft Teams · yes [S7]
- Microsoft teams: Microsoft Teams integration · yes [S6]
- Oauth2: OAuth2 · yes [S7]
- Oauth2: OAuth2 · yes [S6]
- Odata: OData · yes [S7]
- Odata: OData (REST-based) · yes [S6]
- Office online: Office Online Co-Bearbeitung · yes [S7]
- Office online: yes · no [S6]
- Openapi: OpenAPI · yes [S7]
- Openapi: YAML-based interface definition · yes [S6]
- Sap archive link: SAP ArchiveLink integration · yes [S6]
- Sap archivelink: SAP ArchiveLink · yes [S7]
- Sap s4 btp cmis: S4-BTP-CMIS für SAP S/4HANA Cloud · yes [S7]
- Sap s4 btp cmis: S4-BTP-CMIS integration for SAP S/4HANA Cloud · yes [S6]
- Sap web services: yes · SOAP · REST [S6]
- Sap webservices: yes · SOAP · REST [S7]
- SSO: yes · SAML 2.0 · OpenID Connect · Microsoft Active Directory Federation Services (AD FS) [S6]
- SSO SAML oidc: yes · SAML 2.0 · OpenID Connect [S7]
- System integration: integration with existing IT systems for seamless processes [S1]
- Webdav: WebDAV · yes [S7]
- Webdav: WebDAV · yes [S6]

**Legal**
- Address: Linz · Honauerstraße 4 · Austria · 4020 [S3]
- Company register: Landesgericht Linz · FN 271303a [S3]
- Controller contact email: privacy@fabasoft.com [S2]
- Controller entity: Fabasoft AG und ihre Tochtergesellschaften [S2]
- Data protection GDPR: yes [S2]
- DPA framework contract: https://www.fabasoft.com/de/ueber-uns/transparenz · yes [S2]
- Entity name: Fabasoft International Services GmbH [S3]
- Liability entity: 271303a · Fabasoft International Services GmbH · EU [S2]
- Ownership: Fabasoft AG [S3]
- Registers: sustainability and compliance page in footer [S1]
- Supervisory authority: Magistrat der Landeshauptstadt Linz [S3]
- VAT id: ATU62253206 [S3]

**Product**
- AI core: Fabasphere AI Core combines Fabasoft Cloud and Mindbreeze AI [S1]
- AI semantic analysis: AI analyzes content in semantic context and recognizes relationships [S1]
- Approve: accelerates document and quality processes [S1]
- Boards: digital boardroom decisions, efficient and legally compliant [S1]
- Business solutions: Approve · Boards · Contracts · Dora · Talents · Xpublisher [S3]
- Company mission: Fabasoft shapes digital business processes, building on human-AI collaboration [S1]
- Contract AI checking: automated AI-based checking of contracts for DORA compliance [S1]
- Contracts: contract management [S1]
- Customizing low code: yes · Low-Code · No-Code [S6]
- Demo offering: personal live demo offered on request [S1]
- Dora: regulatory outsourcing management (DORA compliance) [S1]
- Dora AI features: Fabasoft Dora AI extension: automated document checks and evaluations for third-party provider management [S1]
- Ecosystem: completely digital ecosystem [S1]
- Fabasphere description: Fabasphere connects people, documents and processes, developed in Europe [S1]
- Footer products: Fabasphere · Mindbreeze AI · Fabasoft Cloud [S3]
- Gartner positioning: Fabasoft positioned as Challenger in 2026 Gartner Magic Quadrant for QMS Software [S1]
- Government solutions: Boards · eGov-Suite · Contracts · OneGov · Talents [S3]
- Low code customizing: Low-Code/No-Code Customizing [S7]
- Partner network data sharing: yes [S2]
- Saas solutions: interconnected SaaS solutions for cross-enterprise information management [S1]
- Talents: digital personnel file / HR processes [S1]
- Xpublisher: editorial/publishing system across any media channel [S1]

**Support**
- Certificates: certified security referenced in footer certificates section [S1]
- Privacy contact: privacy@fabasoft.com · Fabasoft AG, c/o Datenschutz, Honauerstraße 4, 4020 Linz, Österreich [S2]

## Questions

### Is Fabasoft Cloud European?

Yes. whats-best.ai classifies Fabasoft Cloud as EU-Made.

### Where does Fabasoft Cloud store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

### Does Fabasoft Cloud have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

### What are the best alternatives to Fabasoft Cloud?

As of 15 Oct 2026, the panel rates [AMAGNO (3/5)](https://whats-best.ai/software/document-management/amagno), [Doxis (3/5)](https://whats-best.ai/software/document-management/doxis) and [EASY Archive (2.5/5)](https://whats-best.ai/software/document-management/easy-archive) highest among the other 14 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [AMAGNO](https://whats-best.ai/software/document-management/amagno) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Fabasoft Cloud alternatives](https://whats-best.ai/software/document-management/fabasoft-cloud/alternatives).

## What this page leaves out

- We found no public information on pricing on the pages we read (fabasoft.com/de, fabasoft.com/de/datenschutzerklaerung, fabasoft.com/de/impressum, fabasoft.com/en/certifications/idw-ps-880, fabasoft.com/de/zertifizierungen/idw-ps-880, fabasoft.com/en/fabasphere/fabasoft-cloud/integrations-and-interfaces and 1 more). If the vendor publishes it somewhere else, send us the page.
- 13 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 product fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://www.fabasoft.com/de (checked 2026-10-13)
- [S2] Privacy policy: https://www.fabasoft.com/de/datenschutzerklaerung (checked 2026-10-13)
- [S3] Legal notice: https://www.fabasoft.com/de/impressum (checked 2026-10-13)
- [S4] Audit-proof archiving & retention — found from sitemap: https://www.fabasoft.com/en/certifications/idw-ps-880 (checked 2026-10-13)
- [S5] Audit-proof archiving & retention — found from sitemap: https://www.fabasoft.com/de/zertifizierungen/idw-ps-880 (checked 2026-10-13)
- [S6] Document workflows & integrations — found from sitemap: https://www.fabasoft.com/en/fabasphere/fabasoft-cloud/integrations-and-interfaces (checked 2026-10-13)
- [S7] Document workflows & integrations — found from sitemap: https://www.fabasoft.com/de/fabasphere/fabasoft-cloud/integrationen-und-schnittstellen (checked 2026-10-13)

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Cite as: whats-best.ai, "Fabasoft Cloud — Document Management (DMS)", AI panel analysis, as of 2026-10-20. https://whats-best.ai/software/document-management/fabasoft-cloud

Corrections: https://whats-best.ai/correct/622?target=page