# LogicalDOC — Document Management (DMS)

LogicalDOC by LogicalDOC holds a panel rating of 2/5 from 6 AI judges (category median 2/5), as of 2026-10-21. Provenance: provenance unknown; sovereignty: not determined.

- Vendor: LogicalDOC (https://www.logicaldoc.com)
- Category: [Document Management (DMS)](https://whats-best.ai/software/document-management.md)
- Provenance (editorial classification): provenance unknown
- Canonical page: https://whats-best.ai/software/document-management/logicaldoc
- Alternatives: https://whats-best.ai/software/document-management/logicaldoc/alternatives ([markdown](https://whats-best.ai/software/document-management/logicaldoc/alternatives.md))
- Data as of: 2026-10-21 · evaluated 2026-10-21 · oldest source captured 2026-10-20

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: LogicalDOC
- Headquarters: Not stated on the vendor’s pages as of 20 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 20 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 20 Oct 2026

## The panel's verdict

LogicalDOC is a document management system from LogicalDOC Srl of Carpi, Italy, deployable on-premise, in the cloud or hybrid. Its strongest ground is document workflows, which scores 6 with no spread: a drag-and-drop designer with parallel tasks, escalation, timeouts and import/export of models, backed by documented SOAP and REST APIs with open-source bindings. Capture and indexing and versioning and permissions rest on OCR with named engines and zonal field extraction, and on version control with logged check-in and check-out; search and portability sits flat at 4. The weakest ground is audit-proof archiving, spanning 2-4 on configurable retention policies alone, with no public information on immutability, WORM storage, GoBD or a Verfahrensdokumentation; sovereignty scores 2-3, with no public information on cloud storage locations, subprocessors or where the cloud OCR engine processes content, while the privacy policy names Standard Contractual Clauses and the EU-U.S. Privacy Shield Framework for transfers out of the EU and EEA. The captured pages publish no price figure for any edition or module.

**Speaks for it:**
- A drag-and-drop workflow designer with parallel tasks, escalation, timeout events and import/export of models, scored 6 with no spread.
- Documented SOAP and REST APIs with a WSDL endpoint and open-source bindings.
- OCR with named engines — Tesseract, an optional Power PDF licence and a cloud OCRWebService — plus zonal templates that extract fields into metadata.
- Version control with major and minor versions, logged check-in and check-out, accessible previous versions and single sign-on.
- On-premise, cloud and hybrid deployment across Windows, Linux and macOS.

**Held against it:**
- Audit-proof archiving scores 2-4, resting on configurable retention policies with no public information on GoBD, immutability or WORM storage.
- Sovereignty scores 2-3, with no public information on cloud storage locations, subprocessors or where the cloud OCR engine processes document content.
- No public information on ERP, DATEV or Microsoft 365 connectors or e-signature; the named integrations are OnlyOffice, Google Drive, Google Calendar and Kofax.
- No public information on bulk export of documents with their metadata, versions and audit trail, or on a documented exit path.
- No public information on email or mailbox intake, on XRechnung or ZUGFeRD read as structured data, or on duplicate detection.

**Best for:**
- You build document-centric processes in-house and want a workflow engine with documented APIs and open-source bindings.
- You digitize scanned archives and need configurable OCR with zonal field extraction straight into metadata.
- You want to host the system yourself, on-premise or hybrid, on Windows, Linux or macOS.

**Avoid if:**
- You must evidence GoBD-conformant, tamper-evident archiving for a German tax audit.
- Your data protection review requires named hosting locations and a subprocessor list for the cloud edition before contract.
- You expect invoice approval to hand over directly to DATEV or an ERP system.
- You need a documented exit path with bulk export of documents, their metadata, versions and audit trail at contract end.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The GoBD Auditor | The Records Manager | The IT Integrator | The Mittelstand Owner | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Capture, OCR & indexing | 2.5/5 | 2.5/5 | 3/5 | 2/5 | 3/5 | 2.5/5 |
| Versioning, permissions & audit trail | 2.5/5 | 2.5/5 | 3/5 | 2/5 | 2.5/5 | 2/5 |
| Audit-proof archiving & retention | 1.5/5 | 2/5 | 2/5 | 1/5 | 2/5 | 1.5/5 |
| Document workflows & integrations | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| Search, retrieval & exit | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| European sovereignty | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 | 1/5 |
| Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r |
| **Weighted verdict** | **2/5** | **2.5/5** | **2.5/5** | **2/5** | **2/5** | **2/5** |

### The judges

- **The GoBD Auditor** (v1.0): Has sat through tax audits on the company side and knows that "GoBD-konform" on a homepage proves nothing. Wants the auditor's Testat with its scope and date, archived documents that cannot change, retention per document type, and a Z3 export the tax office can read.
- **The Records Manager** (v1.0): Owns the filing plan and gets the call when a contract from 2019 cannot be found. Wants metadata that is set at capture rather than typed later, version history with restore, search that respects permissions, and a bulk export that keeps metadata and versions together.
- **The IT Integrator** (v1.0): Connects the DMS to the ERP, DATEV and Microsoft 365 and maintains it afterwards. Wants connectors with a stated scope rather than a logo wall, a documented API with webhooks, single sign-on, and a migration path in and out that does not depend on the vendor's services team.
- **The Mittelstand Owner** (v1.0): Runs a forty-person company and wants the paper out of the office and the invoices approved without chasing anyone. Reads for e-invoice intake, an approval workflow that works without a consultant, and a price for users, storage and modules before the partner visit, not after.
- **The Data Protection Officer** (v1.0): Knows the DMS ends up holding personnel files, health certificates and customer contracts in one place. Asks where the cloud edition stores them, which AI provider reads them during capture, who the subprocessors are, and how GDPR deletion is reconciled with retention duties.
- **The Skeptic** (v1.0): Has read "revisionssicher" on every DMS homepage and a Testat on almost none. Distrusts "AI-powered capture" without a validation step, "seamless SAP integration" without a scope, and "no vendor lock-in" from a vendor that documents no export — and treats "price on request from your partner" as an answer.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Automated decision making: no [S2]
- Cookie policy URL: https://www.logicaldoc.com/cookie-policy [S2]
- Ssl payments: yes [S2]
- Transfer safeguards: Standard Contractual Clauses · EU-U.S. Privacy Shield Framework [S2]
- User rights: access · copy · rectification · deletion · restriction · objection · data portability · complaint to supervisory authority [S2]

**Data**
- Retention feedback: 3 months [S2]
- Retention general: deleted upon consent revocation or when purpose ceases [S2]
- Retention newsletter: until consent revoked [S2]
- Retention purchase: minimum ten years [S2]
- Retention support requests: 3 months after closure · 6 to 10 years per Italian law [S2]
- Retention tickets: 3 months after ticket answered [S2]

**Hosting**
- Deployment options: Windows · Linux · macOS · on-premise · cloud · hybrid [S1]
- Global offices: Italy · United States · Germany · Spain · France · Portugal [S1]
- Global offices: Italy · United States · Germany · Spain · France · Portugal [S4]
- Global offices: Italy · United States · Germany · Spain · France · Portugal [S8]
- Office locations: Italy · United States · Germany · Spain · France · Portugal [S9]
- Office locations: Italy · United States · Germany · Spain · France · Portugal [S11]
- Offices: Italy · United States · Germany · Spain · France · Portugal [S3]

**Integrations**
- API soap rest: yes · yes [S9]
- Google calendar: yes [S6]
- Google drive: yes [S6]
- Kofax zonal ocr: yes [S6]
- Ocr: yes [S6]
- Onlyoffice: yes [S6]
- Open source bindings: yes · yes [S9]
- Wsdl endpoint: https://<your_server>:8080/services · yes [S9]

**Legal**
- Company entity: LOGICALDOC Srl · Via Aldo Moro, 3, 41012 Carpi (Modena) · ITALY [S9]
- Company name: LOGICALDOC Srl · Via Aldo Moro, 3, 41012 Carpi (Modena), ITALY [S6]
- Company name: LOGICALDOC Srl, Via Aldo Moro 3, 41012 Carpi (Modena), Italy [S11]
- Controller: LogicalDOC Srl · controller · via Aldo Moro 3 - 41012 Carpi · LogicalDOC Srl · Italy · privacy@logicaldoc.com [S2]
- Entity: LOGICALDOC Srl · Via Aldo Moro, 3, 41012 Carpi (Modena), Italy [S1]
- Entity: LOGICALDOC Srl · Via Aldo Moro, 3, 41012 - Carpi (Modena), ITALY [S3]
- Entity: Via Aldo Moro, 3, 41012 Carpi (Modena), Italy · LOGICALDOC Srl [S4]
- Entity: LOGICALDOC Srl · Via Aldo Moro, 3, 41012 - Carpi (Modena), ITALY [S7]
- Entity address: LOGICALDOC Srl · Via Aldo Moro, 3, 41012 - Carpi (Modena), ITALY [S8]

**Pricing**
- Payment methods: PayPal · Credit Card · Invoice · Debit Card [S2]

**Product**
- Admin unlock: yes [S6]
- App distribution: Apple App Store · Google Play · Microsoft Store · Amazon [S2]
- Async indexing: Indexing is asynchronous with a configurable scheduling policy [S11]
- Audit logging check in out: yes [S6]
- Capabilities: document management · knowledge management · forms · records handling [S1]
- Check in check out: Check-In and Check-Out procedures allow users to change the file of a document so many people can work and edit the same document in a synchronized way [S6]
- Checked out status visibility: yes [S6]
- Community edition: yes [S4]
- Community edition: yes [S6]
- Dashboard checked out list: yes [S6]
- Edition community: yes [S8]
- Enterprise edition: Enterprise edition is the most comprehensive, modular and flexible product [S1]
- Free trial: yes [S1]
- Full text indexing: Full-text indexing of all documents for instant search based on file content and metadata [S11]
- Full text ocr: Full-text OCR converts scanned images and raster PDFs into searchable, indexable content [S4]
- Global offices: Italy · United States · Germany · Spain · France · Portugal [S7]
- Guides available: Documentation includes Search and Indexing (Admin Guide) and Full-text Search (Users Guide) [S11]
- Indexing filters: Inclusion/Exclusion filters, including metadata-only, limit processed documents [S11]
- Integrated ocr: Integrated OCR extracts text from images and raster PDFs [S11]
- Lock unlock documents: yes [S6]
- Major minor versions: yes [S6]
- Multilanguage indexing: Language-specific indexing algorithms detect language-specific word variants; languages can be enabled/disabled [S11]
- Ocr admin config: engines · languages · timeouts · processing rules [S4]
- Ocr background: yes [S4]
- Ocr include exclude rules: yes [S4]
- Ocr indexing integration: OCR integrates with the full-text indexing engine [S4]
- Ocr multilingual: yes [S4]
- Ocr use cases: Digitizing archives, processing invoices, extracting logistics fields, making contracts searchable, automating classification/routing [S4]
- Ocrwebservice engine: OCRWebService · yes [S4]
- Office format support: Supports Microsoft Office, Open Office, PDF and more formats [S11]
- Office locations: Italy · United States · Germany · Spain · France · Portugal [S6]
- Power pdf engine: Power PDF Advanced · yes [S4]
- Reading confirmation: yes [S6]
- Readonly while checked out: yes [S6]
- Retention benefits: better definition of documents life cycle · optimization of performances and storage [S7]
- Retention multiple policies: yes [S7]
- Retention policies: Configurable retention policies manage documents lifecycle [S7]
- Retention rules actions: yes · yes [S7]
- Scanning automation: yes [S3]
- Search configurability: Search engine configurable: item count, index repository, document processing order [S11]
- Single sign on: yes [S4]
- Single sign on: yes [S6]
- Sync: yes [S6]
- Tesseract engine: open-source, multilingual · Tesseract OCR [S4]
- Text filter configuration: Configurable Stemmer, Worddelimiter and Ngram filters [S11]
- Version control: yes [S1]
- Version control description: Integrated Document Version Control automatically manages multiple versions of a document as changes occur, creating and tracking a new version on each modification [S5]
- Version history: yes · yes [S6]
- Workflow: Workflow automation to automate business processes [S1]
- Workflow admin models: administrators can create, manage, and import/export workflow models [S8]
- Workflow alternate users: yes · yes [S8]
- Workflow audit trail: transparent records of who accessed or modified a document and when [S8]
- Workflow automation: workflow automation for document-centric processes [S8]
- Workflow designer: yes [S8]
- Workflow documentation: Workflow Guide [S8]
- Workflow event triggers: yes [S8]
- Workflow multiple transitions: yes [S8]
- Workflow notification templates: yes [S8]
- Workflow notifications: email · LogicalDOC [S8]
- Workflow parallel tasks: yes · yes [S8]
- Workflow timeout events: yes [S8]
- Workflow visibility: complete visibility into each document's status within the current workflow [S8]
- Zonal ocr: Zonal OCR extracts specific data fields as metadata using zone templates [S4]
- Zonal ocr API access: Automation · Webservices [S3]
- Zonal ocr definition: Zonal OCR reads specific areas or zones of a document [S3]
- Zonal ocr kofax: yes [S4]
- Zonal ocr metadata extraction: yes [S3]
- Zonal ocr supported formats: images · PDFs · other file formats [S3]
- Zonal ocr templates admin: administration OCR templates [S3]
- Zonal ocr web embedded designer: yes · no [S3]

**Support**
- Ocr documentation: https://docs.logicaldoc.com/en/settings/ocr [S4]
- Unlimited support: yes [S1]
- Zonal ocr documentation: https://docs.logicaldoc.com/en/document-metadata/zonal-ocr [S4]

## Questions

### Is LogicalDOC European?

Not determined: the vendor’s pages as captured do not say where LogicalDOC is based.

### Where does LogicalDOC store data?

Not stated on the vendor’s pages as of 20 Oct 2026.

### Does LogicalDOC have a free plan?

Not stated on the vendor’s pages as of 20 Oct 2026.

### What are the best alternatives to LogicalDOC?

As of 21 Oct 2026, the panel rates [PaperOffice (3/5)](https://whats-best.ai/software/document-management/paperoffice), [AMAGNO (3/5)](https://whats-best.ai/software/document-management/amagno) and [Doxis (3/5)](https://whats-best.ai/software/document-management/doxis) highest among the other 17 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [AMAGNO](https://whats-best.ai/software/document-management/amagno) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [LogicalDOC alternatives](https://whats-best.ai/software/document-management/logicaldoc/alternatives).

## What this page leaves out

- 9 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 sovereignty dimension could not be confirmed on the vendor’s own pages and is shown as unknown.

## Sources

- [S1] Vendor page: https://www.logicaldoc.com (checked 2026-10-20)
- [S2] Privacy policy — found from the homepage: https://www.logicaldoc.com/website-privacy-policy (checked 2026-10-20)
- [S3] Capture, OCR & indexing — found from sitemap: https://www.logicaldoc.com/software-features/zonal-ocr (checked 2026-10-20)
- [S4] Capture, OCR & indexing — found from sitemap: https://www.logicaldoc.com/software-features/ocr-optical-character-recognition (checked 2026-10-20)
- [S5] Versioning, permissions & audit trail — found from sitemap: https://www.logicaldoc.com/software-features/version-control (checked 2026-10-20)
- [S6] Versioning, permissions & audit trail — found from sitemap: https://www.logicaldoc.com/software-features/check-in-and-check-out (checked 2026-10-20)
- [S7] Audit-proof archiving & retention — found from sitemap: https://www.logicaldoc.com/software-features/retention-policies (checked 2026-10-20)
- [S8] Document workflows & integrations — found from sitemap: https://www.logicaldoc.com/software-features/workflow (checked 2026-10-20)
- [S9] Document workflows & integrations — found from sitemap: https://www.logicaldoc.com/support/api (checked 2026-10-20)
- [S10] Search, retrieval & exit — found from sitemap: https://www.logicaldoc.com/software-features/document-searching (checked 2026-10-20)
- [S11] Search, retrieval & exit — found from sitemap: https://www.logicaldoc.com/software-features/full-text-indexing (checked 2026-10-20)

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Cite as: whats-best.ai, "LogicalDOC — Document Management (DMS)", AI panel analysis, as of 2026-10-21. https://whats-best.ai/software/document-management/logicaldoc

Corrections: https://whats-best.ai/correct/895?target=page