# Quiply — Employee Communication & Intranet

Quiply by Atoria – the people software GmbH holds a panel rating of 2.5/5 from 6 AI judges (category median 2.5/5), as of 2026-10-30. Provenance: EU-Made; sovereignty: not determined.

- Vendor: Atoria – the people software GmbH (https://www.quiply.com/)
- Category: [Employee Communication & Intranet](https://whats-best.ai/software/employee-communications.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/employee-communications/quiply
- Alternatives: https://whats-best.ai/software/employee-communications/quiply/alternatives ([markdown](https://whats-best.ai/software/employee-communications/quiply/alternatives.md))
- Data as of: 2026-11-04 · evaluated 2026-10-30 · oldest source captured 2026-10-29

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Atoria – the people software GmbH
- Headquarters: Not stated on the vendor’s pages as of 29 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 29 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 29 Oct 2026

## The panel's verdict

Quiply is an employee communication and intranet app from Atoria – the people software GmbH, built to reach staff without a PC workstation. The bench scores it strongest on reach and targeting, works council and privacy, and integration and administration, each 6 to 7: push, smart groups and role-based visibility sit beside works-council material, Azure Active Directory single sign-on, imports from Datev, Sage-KHK, Abacus, SAP and Personio, payslip delivery and an App-Superior rights tier. Engagement and feedback is weakest after pricing, 4 to 5: likes, comments and anonymised surveys are documented, while moderation rules, minimum group sizes for survey results and onboarding journeys are not described. Pricing transparency scores 2 with no spread — the Essential and Professional tiers and the 40-licence minimum are named, but every figure comes only with an individual quote. Sovereignty draws the widest spread, 5 to 7, with rationales citing the captured pages giving different statements on the subprocessor chain: the security page claims operation without subprocessors outside the EU, while the privacy policy names AWS, Cloudflare and Netlify at US addresses.

**Speaks for it:**
- Push, smart groups, role-based visibility and formal read confirmations reach staff without a PC workstation or company email address.
- Works councils are addressed directly with a free e-book, a whitepaper with legal assessments from the Works Constitution Act and a practical checklist.
- Accessibility is documented against BFSG, BGG, BITV 2.0 and WCAG, with regular screenreader tests by a blind tester.
- Imports from Datev, Sage-KHK, Abacus, SAP and Personio, Azure Active Directory single sign-on, payslip delivery and shift-planning connectors are documented.
- Real-time translation of posts and chats into over 100 languages is documented.

**Held against it:**
- Every concrete price comes only with an individual quote, and the 5 to 25 Euro per user per month range shown is expressly a market overview, not Quiply prices.
- The captured pages give different statements on the subprocessor chain: the security page claims operation without subprocessors outside the EU, while the privacy policy names AWS, Cloudflare and Netlify at US addresses.
- The published technical and organisational measures state that pseudonymisation is currently not implemented.
- We found no public information on a documented API, webhooks, SCIM provisioning or an audit log.
- We found no public information on urgent alerts overriding quiet settings, reach figures per message and audience, or enforced quiet hours.

**Best for:**
- You need to reach frontline and deskless staff, including colleagues without a company email address, on iOS, Android and web browsers.
- Your rollout depends on winning over a works council and you want vendor material prepared for that conversation.
- Your payroll runs in Datev, Sage-KHK or Abacus and you want payslips delivered digitally alongside HR system imports.
- You serve a multilingual workforce that needs posts and chats translated in real time into over 100 languages.

**Avoid if:**
- You need to compute an annual cost from public prices before talking to sales — every concrete figure comes only with an individual quote.
- Your team is smaller than the 40-licence minimum.
- Your data protection review rules out US providers in the subprocessor chain — the privacy policy names AWS, Cloudflare and Netlify at US addresses.
- You require pseudonymisation as a technical measure — the published technical and organisational measures state it is currently not implemented.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Internal Communications Lead | The Frontline Operations Lead | The Microsoft 365 Administrator | The Works Council Member | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Reach & targeted announcements | 3.5/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| Pages, documents & knowledge | 2.5/5 | 3/5 | 2.5/5 | 2.5/5 | 3/5 | 3/5 |
| Engagement, surveys & onboarding | 2/5 | 2/5 | 2/5 | 2/5 | 2.5/5 | 2.5/5 |
| Works council, private phones & privacy by design | 3/5 | 3/5 | 3/5 | 3/5 | 3.5/5 | 3/5 |
| Integration, identity & administration | 3/5 | 3.5/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| European sovereignty | 2.5/5 | 3.5/5 | 3/5 | 3/5 | 3/5 | 2.5/5 |
| Pricing transparency | 1/5 | 1/5 | 1/5 | 1/5 | 1/5 | 1/5 |
| **Weighted verdict** | **2.5/5** | **2.5/5** | **2.5/5** | **2.5/5** | **3/5** | **2.5/5** |

### The judges

- **The Internal Communications Lead** (v1.0): Heads internal communications at a 3,000-person manufacturer with eleven sites in four countries, a third of the staff at desks and the rest on the shop floor. Sends the CEO letter, the site news and the safety notice, and wants each to reach the right people in their language, a read confirmation where the law asks for one, and figures that show the board who actually saw it — not an email open rate.
- **The Frontline Operations Lead** (v1.0): Runs HR and operations for a logistics company with 1,800 drivers, pickers and store staff, most of them without a company email address and many on temporary contracts. The notice board and the WhatsApp group are what works today. Wants a login a new picker manages on day one, onboarding before the first shift, content in six languages, and a per-user price that still makes sense for seasonal staff.
- **The Microsoft 365 Administrator** (v1.0): Looks after Entra ID, SharePoint and Teams for a company of 4,000, of whom 2,500 have no Microsoft licence. Has seen an intranet project end as a second SharePoint nobody maintains. Wants provisioning from the HR system including staff without email, SSO and SCIM, the app inside Teams rather than beside it, delegated admin rights per site, a real API, and an export when the contract ends.
- **The Works Council Member** (v1.0): Sits on the works council of a retail chain and negotiates the Betriebsvereinbarung for every new system under § 87 BetrVG. Will not sign off an app that tells a store manager who read a post at eleven at night, or that colleagues must install on their private phones to get their shift news. Reads the analytics pages first and asks what a manager can see about one person.
- **The Data Protection Officer** (v1.0): External data protection officer for several mid-sized employers. Reads the DPA and the subprocessor list before the feature pages: where push notifications, translation and the AI assistant send employee data, how long messages and read receipts are kept, how voluntary use on a private phone stays voluntary, and whether the parent company sits under a non-EU law that reaches the whole workforce's data.
- **The Skeptic** (v1.0): Has seen an "employee super app" that was a news feed with a chat bolted on, "reach every employee" that needed a company email to log in, and "95 percent adoption" that counted downloads. Reads "GDPR compliant" next to a push provider and a translation API that sit outside the EU, and per-user prices that apply only above a thousand seats — and asks what leaving would cost.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Admin rights restricted: admin rights limited to selected employees only [S8]
- Annual review: yes [S8]
- Automated testing: regular automated testing (e.g. unit tests) of internal and customer system components [S8]
- Backup and restore: automatic backups; S3 mirrored; database clusters replicated without delay and backed up daily [S8]
- Backup verification: backups regularly tested for integrity and restorability [S8]
- Certificate details: ELBSecurityPolicy-TLS13-1-2-2021-06 · RSA 2048/SHA-256 · AWS Certificate Manager [S8]
- Certified partners preferred: certified service providers and partners preferred, certifications monitored [S8]
- Code review: four-eyes principle code reviews before production deployment [S8]
- Confidentiality declaration: all employees sign separate confidentiality declaration upon joining, valid beyond employment [S8]
- Data center certification: data center · ISO/IEC 27001 [S4]
- Data storage location: Frankfurt a.M. · DE-CIX · ISO 27001 [S4]
- Database encryption: LUKS (Linux Unified Key Setup) [S8]
- Dev prod separation: separate dev environments with anonymized/pseudonymized test data [S8]
- DPA contracts: DPA (AV contract) per Art. 28 GDPR concluded with all service providers, partners and customers [S8]
- Employee privacy training: employees regularly trained on privacy topics [S8]
- Encryption: yes · 256-bit TLS · yes [S4]
- Encryption: yes · yes · yes [S9]
- Encryption sensitive data: sensitive data and information · yes [S3]
- Encryption standards: AES 256 · TLS 1.2 · yes [S4]
- Exit access revocation: all access blocked/deleted before employee departure [S8]
- GDPR: yes · yes · yes [S5]
- GDPR claim: Claims highest data protection / GDPR emphasis; dedicated Sicherheit & DSGVO page [S1]
- GDPR conformity: yes · yes [S4]
- GDPR page: yes [S6]
- GDPR security: yes · durchgehend · regelmäßig · yes · yes [S2]
- GDPR servers: Bedingungsformulierung für sichere Nutzung · europäisch · yes [S9]
- Incident documentation: privacy-relevant incidents comprehensively documented [S8]
- Internal system access: internal systems require login, permissions individually revocable [S8]
- Password policy: lowercase · uppercase · digit · special character · 8 [S8]
- Pci dss: yes [S4]
- Personal data roles surveillance: yes · yes [S3]
- Personalized logins: personalized logins for all internal and external systems [S8]
- Physical access control: office building access only via non-duplicable keys issued to employees [S8]
- Physical access key return: keys must be returned before employment ends, handover monitored and logged [S8]
- Policy date: 2021-08-24 [S7]
- Pseudonymization status: no [S8]
- Regular updates: regular OS, application and library updates; security patches applied promptly [S8]
- Role based access: user and role concepts used for internal and external systems [S8]

**Data**
- Breach procedures: yes · yes · yes [S7]
- Cookie duration default: 2 [S7]
- Cookies consent management: ccm19 · yes · 2 [S7]
- Data categories: Event-Daten (Facebook) · Bestandsdaten · Bewerberdaten · Inhaltsdaten · Kontaktdaten · Meta-/Kommunikationsdaten · Nutzungsdaten · Vertragsdaten · Zahlungsdaten [S7]
- Deletion after contract end: personal data deleted upon contract termination unless compelling reason to retain [S8]
- Deletion policy: data deleted as soon as no longer needed for contract fulfilment [S8]
- Facebook event retention: 2 [S7]
- Post termination access: no [S9]
- Recruitment processing: yes [S7]

**Hosting**
- Aws subprocessor: server hosting · AWS (Amazon Web Services) [S8]
- Company ownership: Deutschland · inhabergeführt · yes [S4]
- Location: Germany · Frankfurt a. M. [S4]
- Operation: operation in cloud with regular updates included [S5]
- Providers: yes · yes [S7]
- Uptime: 99 [S4]

**Integrations**
- App stores: App Store · Google Play [S6]
- App stores: Apple App Store · Google Play · Huawei App Gallery [S7]
- Azure ad SSO: yes [S2]
- Azure SSO: MS Azure Active Directory user management · Single-Sign-On · SharePoint · intranet integration · yes · yes [S5]
- Custom solutions: yes [S2]
- HR import: Datev · Sage-KHK · Abacus · SAP · Personio · yes [S5]
- HR self services: Quick Links zu HR-Self Services & Websites [S2]
- Mobile apps: Mobile apps on App Store and Google Play [S1]
- Shift planning systems: Anbindung an Schicht- und Dienstplanungssysteme [S2]
- Smart docs payslips: Smarte Docs Mitarbeiterpostfach für Gehaltsabrechnungen [S2]
- User import: Import manuell oder aus DATEV, XLS, CSV [S2]

**Legal**
- Address: 50677 · Köln · Elsaßstr. 40 · Deutschland [S4]
- Address: 50677 · Köln · Elsaßstr. 40 · Deutschland [S2]
- Address: 72770 · Reutlingen · Aspenhaustraße 19 · Deutschland [S6]
- Address: Reutlingen · Aspenhaustraße 19 · Germany · 72770 [S7]
- Address: Köln · Elsaßstr. 40 · Deutschland · 50677 [S9]
- Company: Atoria – the people software GmbH [S2]
- Company: Atoria – the people software GmbH · Quiply [S9]
- Company name: Atoria – the people software GmbH · Proalpha Group [S6]
- Entity: Quiply is a product of Atoria – the people software GmbH, office at Elsaßstr. 40, 50677 Köln, Germany [S1]
- Entity: Atoria – the people software GmbH [S3]
- Entity: Atoria – the people software GmbH [S4]
- Entity: Köln · Elsaßstr. 40, 50677 Köln · Deutschland · Atoria – the people software GmbH [S5]
- Entity: Quiply is a product of Atoria – the people software GmbH, based in Köln, Deutschland [S10]
- Entity: 50677 · Köln · Atoria – the people software GmbH · Elsaßstr. 40 · Deutschland [S11]
- Entity: Proalpha Group · Atoria – the people software GmbH [S7]
- Legal entity: Atoria – the people software GmbH [S8]
- Register: Amtsgericht Stuttgart · HRB 351776 [S6]
- VAT id: DE146481390 [S6]

**Pricing**
- Cost drivers: cost depends on number of employees, feature scope and individual requirements [S5]
- Essential features: Essential · app for iOS, Android, web browsers · own colors and logos · extensible with add-on modules · available immediately · personal training · dedicated contact person · unlimited administration · unlimited data volume · minimum lice… [S5]
- Market range: Marktübersicht, keine Quiply-Preise · monthly · 25 · 5 [S9]
- Minimum licenses: 40 [S5]
- Model: one-time setup fee plus monthly per-employee cost · yes · no [S5]
- No flat rate: no [S9]
- Page exists: Pricing page linked from homepage; no prices stated on this page [S1]
- Professional features: Professional · individually programmed app · own branding and app icon · app with custom name · includes all Essential features [S5]

**Product**
- Access control: yes · yes · yes [S4]
- Accessibility: Barrierefreiheit, tastaturbedienbar, Screenreader-kompatibel [S2]
- Accessibility compliance: BFSG · BGG · BITV 2.0 · WCAG [S11]
- Accessibility operability: yes · yes [S11]
- Accessibility perceivability: 4.5:1 · yes [S11]
- Accessibility robustness: yes · yes [S11]
- Accessibility understandability: yes · yes · yes [S11]
- Activation rate claim: 90 [S2]
- AI editor: KI-Editor, datenschutzkonform [S2]
- App lock: yes [S2]
- App multilingual: yes [S9]
- App push notifications: Push-Benachrichtigungen [S9]
- App store availability: yes · yes [S9]
- App stores: yes · yes [S11]
- App superior rights: App-Superior-Rechtevergabe, Ebene zwischen Nutzern und App-Admins [S2]
- Audio video recording: Knowledge can be recorded as audio or video podcast and shared in the company wiki [S10]
- Backups: mehrfach täglich · Deutschland [S4]
- Bfsg deadline: BFSG · 2025-06-28 [S11]
- Blackboard replacement: Ersetzt schwarzes Brett/Pinnwand/Schaukasten [S2]
- Branded app professional: Eigene App mit Wunschnamen im App Store und Google Playstore [S2]
- Branding: Own app with own branding, logo and colors possible [S10]
- Branding essential: Eigenes Corporate Design, Berechtigungsstufen Autor bis Administrator [S2]
- Bvod: yes [S4]
- Calendar: Kalender mit Tages-, Wochen-, Monatsansicht, wiederkehrende Termine, Geburtstagsfunktion, Drag & Drop [S2]
- Calendar sync: Eventkalender synchronisiert mit privatem Terminkalender [S2]
- Campaigns acknowledgement: yes [S2]
- Celebration effects: Effekte für Jubiläen, Geburtstage, Ziele [S2]
- Channels: Structured newsfeeds for teams, locations or projects [S1]
- Channels: Channels: individualisierbar, DSGVO-konform, verschlüsselt, über 100 Sprachen [S2]
- Channels: yes [S10]
- Channels roles visibility: Beitragssichtbarkeit per Rollenprofile, Unterebenen für Channels [S2]
- Chat: 1:1 Chat [S9]
- Chat encryption: yes · yes [S2]
- Chat encryption: yes [S9]
- Chat features: Sprachnachrichten, Videos, Fotos, Gifs, Emojis, Dokumente, Lesebestätigungen, Terminumfragen [S2]
- Chat services: yes · HubSpot · yes [S7]
- Chats: 1:1 and group chats [S1]
- Chats: 1:1- und Gruppenchats mit Umfragen, Dokumentenversand, Lesebestätigungen [S2]

**Subprocessors**
- Aws: USA · IT-Infrastruktur, Speicherplatz, Rechenkapazität · AWS [S7]
- Cloudflare: USA · CDN · Cloudflare [S7]
- Cookie consent: Papoo Software & Media GmbH · Deutschland · Cookie-Einwilligungs-Management · ccm19 [S7]
- Google play: Google Ireland Limited · Irland · Google Play [S7]
- Hetzner: Deutschland · IT-Infrastruktur, Speicherplatz, Rechenkapazität · Hetzner [S7]
- Netlify: USA · Hosting · Netlify [S7]

**Support**
- Demo: Free demo booking offered [S1]
- Onboarding: personal support during onboarding and app setup [S5]
- Personal customer service: Persönlicher Kundenservice [S11]
- Personal service: Personal customer service offered [S1]
- Personal service: yes [S6]
- Personal service: yes [S9]
- Roi calculator: free savings calculator [S5]
- Status page: system status page [S5]
- Status page: yes [S6]
- Status page: yes [S9]
- Whitepaper bvod: Betriebsrat einbinden · yes [S4]
- Whitepaper security: Datenschutz & Sicherheit · yes · yes [S4]

84 more facts on the canonical page: https://whats-best.ai/software/employee-communications/quiply

## Questions

### Is Quiply European?

Yes. whats-best.ai classifies Quiply as EU-Made.

### Where does Quiply store data?

Not stated on the vendor’s pages as of 29 Oct 2026.

### Does Quiply have a free plan?

Not stated on the vendor’s pages as of 29 Oct 2026.

### What are the best alternatives to Quiply?

As of 3 Nov 2026, the panel rates [Flip (3.5/5)](https://whats-best.ai/software/employee-communications/flip), [Workvivo by Zoom (3/5)](https://whats-best.ai/software/employee-communications/workvivo) and [Staffbase (3/5)](https://whats-best.ai/software/employee-communications/staffbase) highest among the other 17 Employee Communication & Intranet products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [Flip](https://whats-best.ai/software/employee-communications/flip) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Quiply alternatives](https://whats-best.ai/software/employee-communications/quiply/alternatives).

## What this page leaves out

- 9 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 7 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 4 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://www.quiply.com/ (checked 2026-10-29)
- [S2] Features page: https://www.quiply.com/funktionen (checked 2026-10-29)
- [S3] Features page (works council): https://www.quiply.com/darum-quiply/betriebsrat-mitarbeiter-app (checked 2026-10-29)
- [S4] Security / trust page: https://www.quiply.com/darum-quiply/sicherheit-dsgvo (checked 2026-10-29)
- [S5] Pricing page: https://www.quiply.com/preise (checked 2026-10-29)
- [S6] Legal notice: https://www.quiply.com/impressum (checked 2026-10-29)
- [S7] Privacy policy: https://www.quiply.com/datenschutz (checked 2026-10-29)
- [S8] Security / trust page (technical and organisational measures): https://www.quiply.com/wissen-support/legal/quiply-toms (checked 2026-10-29)
- [S9] Pages, documents & knowledge — found from sitemap: https://www.quiply.com/wissen-support/wissen/social-intranet (checked 2026-10-29)
- [S10] Pages, documents & knowledge — found from sitemap: https://www.quiply.com/wissen-support/wissen/wissensmanagement (checked 2026-10-29)
- [S11] Works council, private phones & privacy by design — found from sitemap: https://www.quiply.com/darum-quiply/vorteile/barrierefreiheit (checked 2026-10-29)
- [S12] Works council, private phones & privacy by design — found from sitemap: https://www.quiply.com/wissen-support/legal/quiply-datenschutzbeauftragte (checked 2026-10-29)

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Cite as: whats-best.ai, "Quiply — Employee Communication & Intranet", AI panel analysis, as of 2026-11-04. https://whats-best.ai/software/employee-communications/quiply

Corrections: https://whats-best.ai/correct/1174?target=page