# Converia — Event Registration & Ticketing

Converia by Converia GmbH holds a panel rating of 3/5 from 6 AI judges (category median 2.5/5), as of 2026-10-30. Provenance: EU-Made; sovereignty: not determined.

- Vendor: Converia GmbH (https://www.converia.de/)
- Category: [Event Registration & Ticketing](https://whats-best.ai/software/event-ticketing.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/event-ticketing/converia
- Alternatives: https://whats-best.ai/software/event-ticketing/converia/alternatives ([markdown](https://whats-best.ai/software/event-ticketing/converia/alternatives.md))
- Data as of: 2026-11-04 · evaluated 2026-10-30 · oldest source captured 2026-10-29

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Converia GmbH
- Headquarters: Not stated on the vendor’s pages as of 29 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 29 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 29 Oct 2026

## The panel's verdict

Converia, from Converia GmbH of Weimar, is conference software for scientific conferences, medical congresses, associations, universities and PCOs. Its strongest showing is check-in and on-site, scored 7 at minimum and maximum: a web-based app scans QR codes with a phone camera, gates admit by event day, ticket offer and payment status, and check-out timestamps document attendance for CME points. Payments and fees and invoicing and tax both span 6-7, resting on the BaFin-certified secupay AG, gross payouts without fee deduction on the first working day of the following month, and invoices and payment data flowing to DATEV and SAP. Sovereignty scores 6-7 on a vendor-stated ISO-27001-certified European data center and a sector-tailored data processing agreement. The weakest scores are attendee data ownership at 5-6 and shop and registration at 5-7: the Excel person export is documented, but we found no public information on controller status, newsletter consent, platform marketing to attendees, per-event deletion, shop embedding, waiting lists or seating. Judges spread narrowly and the bench computed no significant disagreement. Pricing transparency sits at 2: a model without figures.

**Speaks for it:**
- Check-in and on-site scored 7 at minimum and maximum, on a web-based app with QR scanning, gate access rules by event day and ticket offer, payment-status checks and timestamped check-out for CME attendance documentation.
- Collected funds are held in trust and paid out gross, without fee deduction, on the first working day of the following month through the BaFin-certified secupay AG.
- Invoices and payment data are generated in the conference process and transferred to DATEV and SAP, with further accounting systems connectable.
- Every person record of an event — master, contact, address, organisation, membership and custom fields — exports to a filterable Excel file, with person data also flowing out via REST API.
- The vendor states conference data sits in an ISO-27001-certified European data center, explicitly not in the EU data centers of American providers, and offers a data processing agreement tailored for scientific, medical and public sector clients.

**Held against it:**
- We found no public information on who is named controller for attendee data, on newsletter consent in the checkout, on platform marketing to attendees, or on retention and deletion per event.
- We found no public information on embedding the shop on the organiser's own website, on capacity limits with waiting lists, or on seating plans.
- The check-in app requires an active internet connection, and we found no public information on offline scanning.
- We found no public information naming the data center operator, the ownership structure, or the subprocessor chain for attendee data.
- No figure for any package, per-ticket fee or payment fee appears on the captured pages; the offered next step is a consultation call.

**Best for:**
- You run medical congresses or continuing-education events and need timestamped check-in and check-out to document attendance, for example for CME points.
- Your finance team wants invoices and payment data generated in the conference process and transferred to DATEV or SAP.
- You are a university, association, medical society or public-sector organiser seeking a German contracting entity and a data processing agreement tailored to your sector.
- You organise several conferences a year and want participant data and configurations to carry over to the next edition.

**Avoid if:**
- Your venue's door has no reliable internet connection — the check-in app requires an active connection to communicate with the event.
- You need ticket revenue before the event — funds are held in trust and paid out on the first working day of the following month, not on demand.
- You expect to configure everything yourself — setting up new payment processors is done through Converia Support rather than self-service.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Conference Organiser | The Venue Promoter | The Course Provider | The Revenue Accountant | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Ticket shop, checkout & registration | 3.5/5 | 3/5 | 3/5 | 2.5/5 | 3/5 | 2.5/5 |
| Payments, payouts, fees & refunds | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3.5/5 |
| VAT, invoices & accounting handoff | 3/5 | 3/5 | 3/5 | 3.5/5 | 3/5 | 3/5 |
| Check-in, badges & on-site sales | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Attendee data & the customer relationship | 3/5 | 2.5/5 | 2.5/5 | 2.5/5 | 3/5 | 2.5/5 |
| European sovereignty | 3/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r |
| **Weighted verdict** | **3.5/5** | **3/5** | **3/5** | **3/5** | **3/5** | **3/5** |

### The judges

- **The Conference Organiser** (v1.0): Runs the annual congress of a trade association: 900 attendees over two days, member and non-member prices, workshops with twenty seats each, and half the bookings made by an assistant for three colleagues at once. Wants the shop on the association's own site, invoices that a company's accounts payable accepts without a phone call, badges printed at the door from the same data, and session check-in that counts towards continuing-education points.
- **The Venue Promoter** (v1.0): Books bands and DJs into a 250-capacity club, four nights a week, and pays the artists their guarantee before the show. Needs the ticket money before the event rather than three weeks after, a fee that buyers pay on top of a twelve-euro ticket, a door app two volunteers can run on their phones without signal in the basement, and the buyers of last month's show on a list the club can mail, not the platform.
- **The Course Provider** (v1.0): Runs a small adult education business: evening courses over eight weeks, weekend workshops for coaches, and a few seminars that employers pay for. Wants registrations with the questions each course needs, a waiting list that fills a cancelled seat by itself, VAT that is right for exempt teaching and taxable workshops in one shop, invoices to employers in her own name, and cancellation rules her terms can point to.
- **The Revenue Accountant** (v1.0): Keeps the books for a concert promoter and two conference organisers and gets a payout statement each month that nets ticket sales, refunds and platform fees into one number. Wants to know who sold the ticket in whose name, which VAT rate applied to each ticket, a fee invoice kept apart from the revenue, credit notes for every refund, and an export that reaches DATEV without a spreadsheet in between.
- **The Data Protection Officer** (v1.0): Advises a federation of sports clubs whose events collect names, employers, dietary needs and the odd wheelchair note. Reads the ticket buyer terms before the feature list, because they say whether the platform is a processor or a controller with its own newsletter. Wants a DPA that names the organiser as controller, subprocessors with their countries, and attendee lists that are deleted after the event instead of kept for marketing.
- **The Skeptic** (v1.0): Has seen "free for free events" turn into a fee on every paid ticket that buyers blame the organiser for, payouts held until a week after the show, and a platform that emails the organiser's audience about a rival's concert. Reads "your data belongs to you" next to buyer accounts on the platform's own app, and an export that stops at names and emails — and asks what leaving would cost.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Consent based processing: yes [S8]
- Data protection contact: datenschutz@converia.de [S8]
- Data protection documentation: yes [S16]
- DPA: wissenschaftliche, medizinische und öffentliche Auftraggeber · yes [S5]
- DPA sector tailored: yes · scientific · medical · public sector [S16]
- DPA webflow: Webflow · yes [S8]
- Encryption: yes · in Vorbereitung [S5]
- Encryption: yes [S16]
- GDPR lawful basis: yes [S8]
- Google analytics anonymization: yes [S8]
- Google dpf: yes [S8]
- Intercom EU datacenters: yes · no [S8]
- Make dpf: yes [S8]
- Perspective EU processing: yes · yes [S8]
- Privacy documents: yes [S5]
- Server location: yes · yes [S5]
- Vds 10000 preparation: in preparation · yes [S16]
- Webflow scc US transfer: EU-Standardvertragsklauseln · yes [S8]

**Data**
- Applications retention: yes · 2 [S8]
- Retention principle: yes [S8]

**Hosting**
- EU datacenter: Europe · yes [S16]
- EU servers: yes [S1]
- Webflow: Webflow, Inc. · USA · Website hosting [S8]

**Integrations**
- Accounting export: Weitere externe Buchhaltungssysteme anbindbar; Export in kundeneigene Finanzbuchhaltung [S4]
- Accounting systems: DATEV · SAP · yes [S4]
- API: Integrationen & API [S1]
- API: yes [S7]
- API: yes [S6]
- API exists: yes [S3]
- Overview: Rechnungen · Personen · Beiträge · DATEV · SAP · LDAP · REST-API [S4]
- Payment providers: Google Pay · Apple Pay · Computop · Nexi · Payone · SaferPay · Datatrans · S-Internetkasse · Gassen und Schmidt [S4]
- Rest API: yes [S4]
- Supported payment interfaces: PayPal · Computop / Concardis / Nexi · Saferpay / Worldline · Datatrans · S-Internetkasse [S11]

**Legal**
- Entity: Weimar · Converia GmbH · Kaufstraße 2–4 · Deutschland · 99423 [S8]
- Entity name: Converia GmbH · Kaufstraße 2–4, 99423 Weimar · Germany [S7]
- Register: Amtsgericht Jena · HRB 505418 [S7]
- Site language: © 2026 Converia [S1]
- VAT id: DE272037292 [S7]

**Pricing**
- Billing model: Pakete mit festen Monatspreisen; Varianten für einzelne Konferenz und Veranstalter mit mehreren Tagungen pro Jahr [S6]
- No automatic offsetting: no [S12]
- Payout no tax assessment: no [S12]
- Payout schedule: yes · erster Werktag des Folgemonats · no [S12]
- Pro billing: monthly subscription within an annual contract [S6]
- Upgrade flexibility: upgrade to a larger package at any time [S6]

**Product**
- Abstracts review program: Abstracts, Review & Programmplanung [S1]
- Abstracts review program: yes [S6]
- Accounting admin sections: Steuersätze · Leistungsarten · Administration → Buchhaltung [S13]
- Addon options: yes [S10]
- Admin navigation path: Administration → Systemkonfiguration → Zahlungsprozessoren [S11]
- Audience overviews: yes [S6]
- Booking invoice status tracking: Participants can track bookings, invoices, and payment statuses; accounting gets a complete overview [S9]
- Booking process: Booking process in structured steps: category, ticket, add-ons, personal data, special requests, order review and payment, confirmation with invoice and ticket by email [S10]
- Cancellation exceptions: yes [S10]
- Cancellation fees: yes [S10]
- Cancellation rules per rate: yes [S9]
- Checkin access restriction: App-Zugang nur für Mitarbeitende der Organisation [S15]
- Checkin access rules: Zugang nach Veranstaltungstag, Ticketangeboten und Ticket-Optionen [S15]
- Checkin app web based: webbasiert, keine Installation nötig [S15]
- Checkin checkout mode: yes [S15]
- Checkin gate linkage: App ist an ein eingerichtetes Check-in-Gate gebunden [S15]
- Checkin manual timestamp edit: Anmeldungen → Teilnehmer · yes [S15]
- Checkin module in platform: Onsite Check-in & QR-Code ist ein Plattform-Modul [S3]
- Checkin payment check: yes [S15]
- Checkin payment status: Teilnehmende werden mit aktuellem Anmelde- und Zahlungsstatus eingecheckt [S3]
- Checkin reentry same day: yes [S15]
- Checkin scan method: QR-Code-Scan per Kamera auf Smartphone/Tablet von Tickets oder Print-at-Home-Badges [S15]
- Checkin timestamps: yes [S15]
- Checkin use case attendance: Anwesenheitszeiten-Dokumentation, z.B. CME-Punkte [S15]
- Conference app: Konferenz-App & Live-Programm [S1]
- Conference app live program: yes [S6]
- Conference phases: Vor der Konferenz · Während der Konferenz · Nach der Konferenz [S1]
- Conferences per year: 1000 [S1]
- Confirmation email: yes [S10]
- Consultation availability: yes [S1]
- Core purpose: Konferenzsoftware für Abstracts/Beiträge, Programm und Rechnungen [S1]
- Creditcard booking delay: 2-4 [S12]
- Custom fields required optional: yes [S10]
- Custom form fields: yes [S10]
- Data carryover: participant data and configurations carry over to next conference edition [S6]
- Demo availability: yes [S1]
- Dependent options: yes [S9]
- Discount code types: personalized single-use codes · generic codes with usage limit · hidden price groups for VIPs · direct links for invitees [S10]
- Discount codes: yes [S10]
- Early bird automation: yes [S9]
- Escrow payout: yes · yes [S12]
- Event level payment types: payment types are configured per event under Configuration → Registration → Payment types [S11]
- Event overviews: Veranstaltungsübersichten für Zielgruppen [S1]
- Event templates: Veranstaltungs-Templates [S1]
- Experience years: 20+ Jahre Erfahrung [S1]
- Group registration: yes [S10]
- Hybrid virtual: yes [S1]
- Invitation management: yes [S10]
- Invoice data transfer: Rechnungen und Zahlungsdaten werden im Konferenzprozess erzeugt und an das Finanzsystem übertragen [S4]
- Modules: Abstracts, Review & Program Planning [S16]
- Modules: Attendees, Ticket Shop & Invoices [S16]
- Modules: Conference Website & Communication [S16]
- Modules: Conference App & Live Program [S16]
- Modules: Onsite Check-in & QR Code [S16]
- Modules: Analytics, Exports & Certificates [S16]
- Modules: Event Overviews for Target Groups [S16]
- Modules: Event Templates [S16]
- Modules: Portfolio Reporting [S16]
- Modules: Access Management [S16]
- Modules: Integrations & API [S16]
- Modules: Data Privacy, Hosting & Support [S16]
- Multiple roles: yes [S10]
- No automated decision making: yes [S8]
- No personal data required browsing: yes [S8]
- Online registration payment: Online registration with plan/option selection and payment via available payment methods [S9]
- Onsite checkin: Onsite Check-in & QR-Code [S1]
- Onsite checkin: yes [S6]
- Parameters tab purpose: Parameters tab used when the payment processor needs additional technical details, especially for credit card or PayPal interfaces [S11]
- Participants tickets invoices: yes [S6]
- Payment methods: Überweisung · Visa/Mastercard · Apple Pay · Google Pay [S12]
- Payment processor definition: a payment processor is a script with specific parameters needed for correct payment processing [S11]
- Payment processors default: standard payment processors include bank transfer, free participation, on-site payment at counter, and credit card [S11]
- Payment type options: event-level payment type configuration includes availability, fees, texts and parameters [S11]
- Payout prerequisite: yes [S12]
- Permissions management: Berechtigungsmanagement [S1]
- Permissions management: yes [S6]
- Person export access path: Administration → Person management → Persons [S17]
- Person export account name: only if a frontend account exists · yes [S17]
- Person export address data: street, postal code, city, state, country, address supplement [S17]
- Person export contact data: email, phone, mobile, fax, URL [S17]
- Person export content fields: master data: ID, salutation, title, first name, last name, birthday [S17]
- Person export excel: Excel · yes [S17]
- Person export filtering: yes [S17]
- Person export membership data: membership number, membership, training number [S17]
- Person export organization data: company, contact person, department, industry, activity [S17]
- Person export profile data: bio, photo, file references, additional info [S17]
- Person export scope: all person records of the event · yes [S17]
- Person export system data: creation date, last change, active status, visibility, import status, external ID, group marking [S17]
- Person export template file: yes · Blanko_Konferenz_Personenliste.xlsx [S17]
- Plan multi event: second plan variant targets all events / multiple conferences per year [S6]
- Plan single conference: Converia Pro plan targets a single conference [S6]
- Platform features: Veranstaltungsübersichten für Zielgruppen; Veranstaltungs-Templates; Portfolio-Reporting; Berechtigungsmanagement; Integrationen & API; Datenschutz, Hosting & Support [S7]
- Platform modules: Abstracts, Review & Programmplanung; Teilnehmer, Ticketshop & Rechnungen; Konferenz-Website & Kommunikation; Konferenz-App & Live-Programm; Onsite Check-in & QR-Code; Auswertungen, Exporte & Zertifikate; Veranstaltungsübersichten für Zielg… [S5]

**Subprocessors**
- Google analytics: Google Analytics · Web-Analyse · yes [S8]
- Google remarketing: Google Remarketing · interessenrelevante Werbung [S8]
- Google tag manager: Google Tag Manager · no · no [S8]
- Intercom: Intercom · Irland · Supportsystem [S8]
- Make: Make · USA · Integration/Automatisierung · Celonis Inc. [S8]
- Perspective: Perspective · Deutschland · interaktive Mobile Funnel · Perspective Software GmbH [S8]
- Pipedrive newsletter optout: yes [S8]
- Vwo: Visual Website Optimizer (VWO) · Website-Optimierung · yes [S8]

**Support**
- Admin assisted setup: If the section is not available, setup can be done in coordination with the Converia team [S13]
- Checkin prerequisites: Browser, Kamera und aktive Internetverbindung erforderlich [S15]
- Consultation demo available: yes · yes [S3]
- Data hosting support: Datenschutz, Hosting & Support [S1]
- Key account contact: Philipp Wünscher, Key Account Manager [S1]
- New processors required: Converia Support · no [S11]
- Privacy hosting support: yes [S6]

33 more facts on the canonical page: https://whats-best.ai/software/event-ticketing/converia

## Questions

### Is Converia European?

Yes. whats-best.ai classifies Converia as EU-Made.

### Where does Converia store data?

Not stated on the vendor’s pages as of 29 Oct 2026.

### Does Converia have a free plan?

Not stated on the vendor’s pages as of 29 Oct 2026.

### What are the best alternatives to Converia?

As of 3 Nov 2026, the panel rates [pretix (3/5)](https://whats-best.ai/software/event-ticketing/pretix), [doo (3/5)](https://whats-best.ai/software/event-ticketing/doo) and [Ticket Tailor (3/5)](https://whats-best.ai/software/event-ticketing/ticket-tailor) highest among the other 13 Event Registration & Ticketing products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [pretix](https://whats-best.ai/software/event-ticketing/pretix) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Converia alternatives](https://whats-best.ai/software/event-ticketing/converia/alternatives).

## Head-to-head

- [Converia vs Cvent](https://whats-best.ai/compare/converia-vs-cvent.md)

## What this page leaves out

- 5 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 pricing fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 3 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://www.converia.de/ (checked 2026-10-29)
- [S2] Features page (ticket shop and invoices): https://www.converia.de/plattform/teilnehmer-ticketshop-rechnungen (checked 2026-10-29)
- [S3] Features page (check-in and badges): https://www.converia.de/plattform/onsite-check-in-qr-code-badges (checked 2026-10-29)
- [S4] Integrations page: https://www.converia.de/plattform/integrationen-api (checked 2026-10-29)
- [S5] Data protection and hosting page: https://www.converia.de/plattform/datenschutz-hosting-support (checked 2026-10-29)
- [S6] Pricing page: https://www.converia.de/preise (checked 2026-10-29)
- [S7] Legal notice: https://www.converia.de/impressum (checked 2026-10-29)
- [S8] Privacy policy: https://www.converia.de/datenschutz (checked 2026-10-29)
- [S9] Ticket shop, checkout & registration — found from sitemap: https://www.converia.de/en/platform/registration-ticket-shop-invoicing (checked 2026-10-29)
- [S10] Ticket shop, checkout & registration — found from sitemap: https://help.converia.de/de/articles/699739-anmeldung-tickets-buchungsprozess (checked 2026-10-29)
- [S11] Payments, payouts, fees & refunds — found from sitemap: https://help.converia.de/de/articles/665327-zahlungsprozessoren-einrichten (checked 2026-10-29)
- [S12] Payments, payouts, fees & refunds — found from sitemap: https://help.converia.de/de/articles/596267-converia-pay-zahlungsarten-und-ausschuttung-der-gelder (checked 2026-10-29)
- [S13] VAT, invoices & accounting handoff — found from sitemap: https://help.converia.de/de/articles/630114-steuersatze-und-leistungsarten-anlegen (checked 2026-10-29)
- [S14] Check-in, badges & on-site sales — found from sitemap: https://www.converia.de/en/platform/onsite-check-in-qr-code-badges (checked 2026-10-29)
- [S15] Check-in, badges & on-site sales — found from sitemap: https://help.converia.de/de/articles/879671-check-in-app-verwenden (checked 2026-10-29)
- [S16] Attendee data & the customer relationship — found from sitemap: https://www.converia.de/en/platform/data-protection-hosting-support (checked 2026-10-29)
- [S17] Attendee data & the customer relationship — found from sitemap: https://help.converia.de/de/articles/605078-personendaten-exportieren (checked 2026-10-29)

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Cite as: whats-best.ai, "Converia — Event Registration & Ticketing", AI panel analysis, as of 2026-11-04. https://whats-best.ai/software/event-ticketing/converia

Corrections: https://whats-best.ai/correct/1202?target=page