# Soldo — Expense Management

Soldo by Soldo Software Ltd holds a panel rating of 3/5 from 6 AI judges (category median 3/5), as of 2026-10-29. Provenance: UK / wider Europe; sovereignty: not determined.

- Vendor: Soldo Software Ltd (https://www.soldo.com/en-gb/)
- Category: [Expense Management](https://whats-best.ai/software/expense-management.md)
- Provenance (editorial classification): UK / wider Europe
- Canonical page: https://whats-best.ai/software/expense-management/soldo
- Alternatives: https://whats-best.ai/software/expense-management/soldo/alternatives ([markdown](https://whats-best.ai/software/expense-management/soldo/alternatives.md))
- Data as of: 2026-11-04 · evaluated 2026-10-29 · oldest source captured 2026-10-28

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Soldo Software Ltd
- Headquarters: Not stated on the vendor’s pages as of 28 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 28 Oct 2026
- Free plan: Yes, per the vendor’s own page [S9]

## The panel's verdict

Soldo is a prepaid company-card platform with expense review built in, and the bench scored it strongest there: cards and spend control at 7-8, resting on physical and virtual Mastercards from named, regulated issuers, per-card rules and limits, instant freeze, one-off cards expiring in up to seven days, and budgets by project, team or site. Accounting export is a flat 7, built on a concrete DATEV path — XML files plus a zip of receipts into DATEV Unternehmen online via Belegtransfer — with Xero, QuickBooks and 100+ named systems. The weak end is reimbursement and VAT at 3-4, where the vendor positions cards as replacing reimbursement and judges found no public information on payout of claims, per diems or mileage, and sovereignty at 3-4, where the contracting chain is documented but hosting, subprocessors and ownership are not. Receipt capture at 4-5 is app-and-OCR based but thinly specified; approval and policy at 6-7 and pricing transparency at 5-6 sit between, with the Unlimited tier price on request. flagged splits flagged nothing — no criterion spans more than one point — and persona-weighted totals run 5.1 to 6.0.

**Speaks for it:**
- Physical and virtual Mastercards issued by named, regulated entities — an FCA-authorised e-money institution for the UK, Soldo Financial Services Ireland DAC regulated by the Central Bank of Ireland for the EEA — freezable or cancellable instantly
- Pre-spend control with evergreen or one-off fund requests approved in the app before money moves, real-time breach alerts and an audit trail from request to spend
- A step-by-step DATEV export — XML files plus a zip of receipts into DATEV Unternehmen online via Belegtransfer, carrying tax details and user notes per transaction
- Xero, QuickBooks, Oracle, NetSuite, Sage and SAP Concur named among 100+ integrations, with an API, a sandbox and custom export templates
- Standard at £27 per month +VAT and Plus at £39 per month +VAT, each starting with three users and three cards, with free deposits, no domestic transaction fees, foreign exchange fixed at 1.5% and no fixed contracts

**Held against it:**
- Reimbursement and VAT scored 3-4: we found no public information on paying out approved claims, statutory per diems, mileage rates or foreign VAT reclaim, and the UK VAT calculator states it is a reference tool, not tax advice or a filing service
- Sovereignty scored 3-4: hosting location, subprocessors and ownership are unknown from the captured pages, and no data processing agreement was found on them
- Receipt capture scored 4-5: OCR sits on the Plus plan with no public information on which fields it reads, on email capture, duplicate checks or mileage entries
- The Unlimited tier is price on request, and card issuance and cash withdrawals are named as additional fees without amounts, so a full annual cost is not computable from the public pages
- We found no public information on deputies and escalation, per-country policy limits, several legal entities in one account, or feeds from a company's existing bank cards

**Best for:**
- You want to replace employee out-of-pocket spending with prepaid company cards approved before money moves — cards and spend control scored 7-8
- Your accounts run on DATEV and your month-end needs receipt images and tax details to travel with each booking — accounting export scored a flat 7
- You allocate budgets by project, team or site and need per-card rules, instant freeze and one-off cards expiring within seven days
- You are a small team that fits the published tiers — three users and three cards at £27 or £39 per month +VAT — and can be costed from the public pages

**Avoid if:**
- You need employees repaid through the product for out-of-pocket claims, with statutory per diems or mileage rates — reimbursement and VAT scored 3-4 and the captured pages position cards as replacing reimbursement
- You need audit-grade routing — deputies, escalation, per-country limits, several legal entities in one account — which the bench placed approval and policy at 6-7 below
- You must compute a full annual cost before committing — ask the vendor: the public pages we read do not show it
- Your procurement requires verified data residency and a subprocessor list before signature — these are unknown from the captured pages and sovereignty scored 3-4, so the questions go to the vendor

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Travelling Employee | The Office Manager | The Controller | The Finance Lead | The Tax Adviser | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Receipt capture & expense claims | 2.5/5 | 2.5/5 | 2.5/5 | 2/5 | 2/5 | 2/5 |
| Company cards & spend control | 4/5 | 4/5 | 4/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Approval workflows & expense policy | 3/5 | 3/5 | 3.5/5 | 3/5 | 3/5 | 3/5 |
| Reimbursement, travel allowances & VAT | 2/5 | 1.5/5 | 2/5 | 2/5 | 2/5 | 1.5/5 |
| Accounting handoff & DATEV | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| European sovereignty | 1.5/5 | 1.5/5 | 1.5/5 | 2/5 | 2/5 | 2/5 |
| Pricing transparency | 2.5/5 | 2.5/5 | 2.5/5 | 3/5 | 3/5 | 2.5/5 |
| **Weighted verdict** | **3/5** | **3/5** | **3/5** | **3/5** | **2.5/5** | **2.5/5** |

### The judges

- **The Travelling Employee** (v1.0): A sales engineer on the road three days a week, with hotel bills in three currencies and a glovebox full of parking tickets. Wants to photograph a receipt and be done, mileage and per diems worked out without a spreadsheet, a company card so private money is never spent, and the money back on the account within days rather than at the end of the quarter.
- **The Office Manager** (v1.0): Runs the office of a thirty-person agency and is the one who chases missing receipts every month. Wants a card for each project lead with a limit she sets, software subscriptions on their own virtual cards, receipts that arrive without reminders, an export the tax adviser accepts, and a monthly price she can work out before the trial ends.
- **The Controller** (v1.0): Owns the travel and expense policy of a manufacturer with four legal entities and twelve hundred staff. Wants approval chains by cost centre and amount, limits checked before a claim is submitted rather than after it is paid, duplicates and private spending caught, budgets that cards draw from, and an audit trail that shows who approved and changed what.
- **The Finance Lead** (v1.0): Closes the month for a hundred-and-fifty-person Mittelstand company and books card spend from three banks. Wants card statements that reconcile by themselves, booking proposals with account, tax key and cost centre, receipts that reach DATEV with the booking, reimbursements paid in one SEPA run, and nothing that has to be retyped.
- **The Tax Adviser** (v1.0): A Steuerberaterin whose clients send their expenses from five different tools. Wants per diems and mileage at the statutory rates, the input VAT read from a receipt that actually qualifies for the deduction, substitute receipts only where the law allows them, scanned originals archived GoBD-compliant, and bookings that arrive in DATEV with the receipt image attached.
- **The Skeptic** (v1.0): Has seen "no more expense reports" turn into a card programme with a currency fee on every hotel abroad and a per-user price that counts everyone who ever logged in. Reads "DATEV integration" that means a CSV, "AI receipt scanning" with no word on where the receipts are read, card terms that leave the issuer unnamed, and subprocessor lists that stop at the hosting provider — and asks what leaving would cost.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Bank standard security: Security to high-street bank standard, no complex IT integration, setup in days [S1]
- Card issuer mastercard: Soldo Financial Services Ltd · Mastercard [S10]
- Cyber essentials plus: Soldo Software Ltd. · Soldo Financial Services Ltd. · Cyber Essentials Plus [S7]
- Eea card issuer mastercard: Soldo Financial Services Ireland DAC · Mastercard [S3]
- Eea financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S10]
- Fca pci: yes · yes [S8]
- Fca pci: yes · yes [S15]
- Fca regulated: Electronic Money Institution · FCA · 900459 [S11]
- G cloud: G-Cloud 12 · G-Cloud 13 (2022) · G-Cloud [S7]
- GDPR: yes · Soldo Software Ltd · ZA 092035 · yes [S4]
- GDPR: yes · ZA 092035 [S9]
- GDPR: GDPR (EU) 2016/679 · Data Protection Act 2018 [S12]
- GDPR: GDPR (EU) 2016/679 · Data Protection Act 2018 · yes · ZA 092035 [S13]
- GDPR: yes · ZA 092035 [S14]
- GDPR financial UK: Soldo Financial Services Ltd · GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA147304 [S6]
- GDPR software UK: Soldo Software Ltd · GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA 092035 [S6]
- GDPR UK: Soldo Software Ltd · GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA 092035 [S2]
- GDPR UK: Soldo Software Ltd · GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA 092035 [S3]
- GDPR UK EU: yes · yes [S8]
- GDPR UK financial: Soldo Financial Services Ltd · GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA147304 [S3]
- GDPR UK financial: GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA147304 [S10]
- GDPR UK software: GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA 092035 [S10]
- GDPR UK software: GDPR (EU) 2016/679 · Data Protection Act 2018 · ZA 092035 [S17]
- ISO 27001: information security · ISO 27001 [S2]
- ISO 27001: all companies of the group · 2019 · ISO/IEC 27001 [S7]
- ISO 27001: ISO 27001 · yes [S12]
- ISO 27001: yes · ISO 27001 [S16]
- ISO 9001: Soldo Technology · 2019 · ISO/IEC 9001 [S7]
- Italy entity: IT11864540965 · Soldo Italia S.r.l. · 11864540965 [S1]
- Pci dss: credit card information · PCI DSS [S2]

**Hosting**
- Card issuer: Mastercard [S1]
- Contracting entity eea: Soldo Financial Services Ireland DAC · EEA [S17]
- Contracting entity UK financial: Soldo Financial Services Ltd · UK [S17]

**Integrations**
- Accounting: Export transaction data to major accounting software [S10]
- Accounting: yes [S13]
- Accounting ledger restriction: General ledger codes for posting can be restricted [S12]
- Accounting software: yes [S1]
- Accounting software: yes [S8]
- Accounting software: Xero · QuickBooks [S9]
- Accounting software: yes [S15]
- API: Soldo API available for building custom integrations [S3]
- Business API: Soldo Business API · all Soldo platform features [S17]
- Data access: Data access and API to access spend and payment data [S3]
- Datev export: zip file export imported via DATEV Belegtransfer · DATEV [S16]
- Datev setup steps: Configure DATEV Belegtransfer · Download Soldo expenses in XML format · Import files into DATEV Unternehmen [S16]
- Export templates: yes [S17]
- Export two clicks: two clicks, every major accounting software [S9]
- Professional services: integrate with any company system · yes [S17]
- Reconcile speed: single click [S9]
- Reconciliation: single-click reconciliation [S15]
- Reconciliation clicks: yes [S8]
- Sage reporting: Sage [S10]
- Sandbox: test integrations and bespoke configurations · yes [S17]
- Sap concur: Unlimited · yes [S4]
- System count: 100+ [S4]
- Xero quickbooks: yes · yes · 2 [S8]

**Legal**
- Card issuer: Soldo Financial Services Ireland DAC · Mastercard [S6]
- Card issuer: UK cards issued by Soldo Financial Services Ltd under Mastercard licence [S9]
- Card issuer: Mastercard · Soldo Financial Services Ltd [S12]
- Card issuer: Soldo Financial Services Ltd · Mastercard [S15]
- Card issuer: Mastercard · Soldo Financial Services Ltd [S14]
- Card issuer eea: Soldo Financial Services Ireland DAC · Mastercard [S17]
- Card issuer mastercard: Soldo Financial Services Ltd · Mastercard [S2]
- Card issuer UK: Soldo Financial Services Ltd · Mastercard [S6]
- Card issuer UK: Soldo Financial Services Ltd · Mastercard [S17]
- Eea card issuer: Soldo Financial Services Ireland DAC · Mastercard [S5]
- Eea financial entity: Soldo Financial Services Ireland DAC · Ireland · Central Bank of Ireland · 610705 [S7]
- Eea financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S8]
- Eea financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S9]
- Eea financial entity: Soldo Financial Services Ireland DAC · EEA · Central Bank of Ireland · 610705 [S13]
- Eea financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland [S15]
- Eea financial entity: Soldo Financial Services Ireland DAC · 33 Sir John Rogerson’s Quay, Dublin 2, Ireland · Central Bank of Ireland · 610705 [S14]
- Eea financial provider: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S3]
- Eea financial provider: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S5]
- Financial entity eea: Soldo Financial Services Ireland DAC · Central Bank of Ireland · EEA customers · 610705 [S6]
- Financial entity UK: Soldo Financial Services Ltd · UK customers · Electronic Money Institution · 09495650 · 900459 [S6]
- Financial services entity eea: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S4]
- Financial services entity UK: Soldo Financial Services Ltd · Financial Conduct Authority · 09495650 · yes · 900459 [S4]
- Financial services provider eea: Soldo Financial Services Ireland DAC · Central Bank of Ireland · EEA · 610705 [S12]
- Ie finance entity: financial services for EEA customers · Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S16]
- Ie fintech entity: Soldo Financial Services Ireland DAC · Ireland · Central Bank of Ireland [S17]
- Ireland financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S1]
- Ireland financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S2]
- Ireland financial entity: Soldo Financial Services Ireland DAC · Central Bank of Ireland · 610705 [S11]
- Italy entity: IT11864540965 · Soldo Italia S.r.l. · 11864540965 · Via degli Olivetani 10/12, 20123 Milano (Italy) [S2]

**Pricing**
- Additional fees: card issuance · cash withdrawals [S4]
- Deposit fee: yes [S11]
- Deposits free: 0 [S9]
- Deposits free: yes · yes [S8]
- Deposits free: 0 [S10]
- Domestic transactions free: 1.5 · 0 [S9]
- Domestic transactions free: 1.5 · 0 [S10]
- No credit checks: no · yes · no [S11]
- No fixed contracts: yes · no [S9]
- Onboarding terms: no · no · no [S8]
- Plans: Soldo Unlimited · Soldo Plus · Soldo Standard · Soldo Tailored Solutions [S1]
- Plans: Soldo Unlimited · Soldo Plus · Soldo Standard · Tailored Solutions [S14]
- Plans named: Soldo Unlimited · Soldo Plus · Soldo Standard [S2]
- Plans named: Soldo Unlimited · Soldo Plus · Soldo Standard · Tailored Solutions [S13]
- Plus included: 3 · 3 · 3 · 30 [S4]
- Plus price: excluded · 39 · per month [S4]
- Standard included: 3 · 3 · 1 · 20 [S4]
- Standard price: excluded · 27 · per month [S4]
- Transaction fees: 0 · 1.5 [S8]
- Transaction fees: 0 · 1.5 [S11]
- Unlimited included: unlimited · unlimited · unlimited · unlimited [S4]
- Unlimited price: yes [S4]

**Product**
- Accounting automation: yes [S1]
- Accounting export: export to major accounting software; Xero and QuickBooks named [S11]
- Accounting integration automation: Automated synchronization of spend data, receipts and notes [S3]
- Accounting integrations: yes [S14]
- Ad spend cards: Per-campaign virtual cards assignable to multiple team members [S10]
- Approval workflows: yes [S1]
- Approval workflows: Spend requests and approvals: evergreen or one-off fund requests, approved via the app [S12]
- Audit trail: Full audit trail of every transaction from request to spend [S12]
- Audit trails: yes [S13]
- Auto approval: yes · yes [S2]
- Automated compliance: Automates manual steps, detects policy breaches in real time, checks compliance line by line [S13]
- Automation claim: claims to automate 80% of financial processes [S8]
- Automation claim: automate 80% of financial processes [S15]
- Budget agility: Budgets can be changed on the go [S12]
- Budget allocation: budgets by project, team, or site [S11]
- Budget tools: yes · yes · yes [S8]
- Built in controls: Spend limits, workflows, and approvals [S13]
- Business types: Smaller business · Larger business · Not for profit · Start-up and Scale-up [S1]
- Capability modules: Product modules: Spend Management, Business Budget Management, Procurement Software, Accounting Integrations, Business Debit Cards, Prepaid Business Cards, Business Expense Cards, Procurement Cards [S6]
- Card acceptance: yes · yes [S8]
- Card controls: Spend limits, transaction tracking, instant block/cancel [S10]
- Card custom rules: Custom rules and limits per card [S9]
- Card delivery: 2 [S11]
- Card delivery days: 2 [S8]
- Card delivery time: 2 [S9]
- Card freeze: web · mobile_app · yes [S8]
- Card freeze: yes [S15]
- Card issuer mastercard: Mastercard · Soldo Financial Services Ltd [S13]
- Card issuer mastercard: cards issued under Mastercard licence by Soldo Financial Services Ltd (UK) [S16]

**Support**
- Customer count: 25000 [S8]
- Customer success team: Dedicated customer success team support included in all plans [S9]
- Dedicated: yes [S8]
- Dedicated: customer success team support [S11]
- Dedicated support: Dedicated customer success team support [S10]
- Demo booking: yes [S14]
- Professional services: Professional Services offer tailored integrations [S3]
- Standard hours: Standard · business hours [S4]
- Team: support team [S15]
- Unlimited customer success: Unlimited · yes [S4]

166 more facts on the canonical page: https://whats-best.ai/software/expense-management/soldo

## Questions

### Is Soldo European?

Yes, though not from the EU. whats-best.ai classifies Soldo as UK / wider Europe.

### Where does Soldo store data?

Not stated on the vendor’s pages as of 28 Oct 2026.

### Does Soldo have a free plan?

Yes. Soldo has a free plan, per [the vendor’s page captured 28 Oct 2026](https://whats-best.ai/evidence/11415).

### What are the best alternatives to Soldo?

As of 3 Nov 2026, the panel rates [Moss (4/5)](https://whats-best.ai/software/expense-management/moss), [N2F (3.5/5)](https://whats-best.ai/software/expense-management/n2f) and [Spendesk (3.5/5)](https://whats-best.ai/software/expense-management/spendesk) highest among the other 18 Expense Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [Moss](https://whats-best.ai/software/expense-management/moss) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Soldo alternatives](https://whats-best.ai/software/expense-management/soldo/alternatives).

## What this page leaves out

- 19 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 8 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 5 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 5 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 pricing fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://www.soldo.com/en-gb/ (checked 2026-10-28)
- [S2] Features page (expense review): https://www.soldo.com/en-gb/product/expense-review/ (checked 2026-10-28)
- [S3] Integrations page: https://www.soldo.com/en-gb/integrations/accounting/ (checked 2026-10-28)
- [S4] Pricing page: https://www.soldo.com/en-gb/pricing/ (checked 2026-10-28)
- [S5] Privacy policy: https://www.soldo.com/en-gb/privacy-policies/ (checked 2026-10-28)
- [S6] Terms of service: https://www.soldo.com/en-gb/terms-conditions/ (checked 2026-10-28)
- [S7] Security / trust page: https://www.soldo.com/en-gb/security/ (checked 2026-10-28)
- [S8] Receipt capture & expense claims — found from sitemap: https://www.soldo.com/en-gb/expenses/expenses-app/receipt-scan/ (checked 2026-10-28)
- [S9] Receipt capture & expense claims — found from sitemap: https://www.soldo.com/en-gb/expenses/receipt-capture/ (checked 2026-10-28)
- [S10] Company cards & spend control — found from sitemap: https://www.soldo.com/en-gb/prepaid-card/virtual-prepaid-cards/ (checked 2026-10-28)
- [S11] Company cards & spend control — found from sitemap: https://www.soldo.com/en-gb/company-cards/company-p-card/ (checked 2026-10-28)
- [S12] Approval workflows & expense policy — found from sitemap: https://www.soldo.com/en-gb/product/approval-workflows/ (checked 2026-10-28)
- [S13] Approval workflows & expense policy — found from sitemap: https://www.soldo.com/en-gb/solutions/ensure-compliance/ (checked 2026-10-28)
- [S14] Reimbursement, travel allowances & VAT — found from sitemap: https://www.soldo.com/en-gb/expenses/vat-calculator/ (checked 2026-10-28)
- [S15] Reimbursement, travel allowances & VAT — found from sitemap: https://www.soldo.com/en-gb/expenses/expense-reimbursement/ (checked 2026-10-28)
- [S16] Accounting handoff & DATEV — found from sitemap: https://www.soldo.com/en-gb/integrations/accounting/datev/ (checked 2026-10-28)
- [S17] Accounting handoff & DATEV — found from sitemap: https://www.soldo.com/en-gb/integrations/build-your-own/ (checked 2026-10-28)

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Cite as: whats-best.ai, "Soldo — Expense Management", AI panel analysis, as of 2026-11-04. https://whats-best.ai/software/expense-management/soldo

Corrections: https://whats-best.ai/correct/1083?target=page