# Fellow — AI Meeting Assistants & Notetakers

Fellow by Fellow Insights, Inc. holds a panel rating of 3.5/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: Rest of world; sovereignty: 1 of 6 dimensions proven.

- Vendor: Fellow Insights, Inc. (https://fellow.ai)
- Category: [AI Meeting Assistants & Notetakers](https://whats-best.ai/software/meeting-assistants.md)
- Provenance (editorial classification): Rest of world
- Canonical page: https://whats-best.ai/software/meeting-assistants/fellow
- Alternatives: https://whats-best.ai/software/meeting-assistants/fellow/alternatives ([markdown](https://whats-best.ai/software/meeting-assistants/fellow/alternatives.md))
- Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Fellow Insights, Inc.
- Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting: Outside the EU by default [S19]
- Free plan: Yes, per the vendor’s own page [S8]

## The panel's verdict

Fellow is an AI meeting assistant from Fellow Insights, Inc., a Canadian company. Scores cluster tightly: integrations and workflow at 8, the rest between 6 and 8, sovereignty alone at 3 to 4. Judges credited a visible bot for Zoom, Google Meet and Teams, botless desktop capture reaching Slack Huddles, Webex and in-person meetings, native Salesforce, HubSpot, Pipedrive and Freshworks integrations with a REST API and MCP server, consent capture that swaps the join link for a consent page about an hour ahead, and retention governance with separate clocks, zero-day deletion and an exportable audit trail. Sovereignty is the low: Fellow Insights, Inc. contracts under Ontario law and hosts on AWS Canada Central, we found no public information on EU hosting or a European entity, and the 3-to-4 range reflects judges weighing Canadian processing against the published sub-processor list and Standard Contractual Clauses. Pricing transparency scores 6 to 7: all four tiers are public with a thirty-day trial and no credit card, but minutes, storage limits and seat definitions are unstated, with consent capture, auto-deletion and auto-record rules on Enterprise.

**Speaks for it:**
- Records with a visible bot or botless desktop audio on Mac and Windows, covering Slack Huddles, Webex, in-person meetings and mobile capture.
- Native Salesforce, HubSpot, Pipedrive and Freshworks integrations sit beside a documented REST API with webhooks and an MCP server.
- Consent capture swaps the calendar join link for a consent page, logs declines with the attendee's email and warns the organizer in real time.
- Retention runs on separate clocks for recordings, transcripts and AI notes, with zero-day deletion that preserves summaries and permanent deletion within an hour, backups included.
- States its AI is never trained on customer data, and an admin toggle disables third-party AI providers entirely.

**Held against it:**
- The contracting entity and hosting sit in Canada — Fellow Insights, Inc. under Ontario law on AWS Canada Central — and we found no public information on EU hosting or a European entity.
- The sub-processor list is published including the AI providers, but we found no public information naming them or their regions and retention terms.
- Consent capture is exclusive to the Enterprise plan and currently works with Microsoft 365 Calendar only, with Google Calendar planned.
- We found no public information on included transcription minutes or credits, storage limits, or what counts as a seat, so the full annual cost is not computable from public pages.
- We found no public information naming the AI models behind summaries or transcription accuracy per language, and the captured pages give different figures for the language count (99 versus 100).

**Best for:**
- You run customer-facing meetings across Zoom, Google Meet and Teams and want recaps, decisions and action items synced natively into Salesforce, HubSpot, Pipedrive or Freshworks.
- Your compliance work needs documented retention governance: separate clocks for recordings, transcripts and AI notes, zero-day deletion, and an exportable audit trail over every deletion and access event.
- You need documented consent from external guests before recording starts and can run Microsoft 365 Calendar workspaces on the Enterprise plan.
- Your meetings include in-person rooms, Slack Huddles or Webex calls and you need botless capture from desktop or mobile apps.

**Avoid if:**
- You need meeting recordings hosted in the EU or a European contracting entity — the documented chain runs through Canada, and we found no public information on either.
- You must name the transcription engine, the AI models or sub-processor locations in a DPIA before rollout — we found no public information on any of them.
- Your consent workflows run on Google Calendar today — consent capture is documented for Microsoft 365 Calendar workspaces only, with Google Calendar planned.
- You need the total cost computable before signing, or your team exceeds fifty seats — seat maximums are 5, 20, 50 and unlimited, minute and storage limits are unstated, and Enterprise purchase runs through Contact sales.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Management Consultant | The Sales Team Lead | The Works Council Chair | The Data Protection Officer | The IT Lead | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Recording, transcription & languages | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Summaries, action items & meeting knowledge | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 |
| Integrations, API & workflow | 4/5 | 4/5 | 4/5 | 4/5 | 4/5 | 4/5 |
| Consent, participant rights & works council | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Retention, AI training & administration | 4/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 4/5 |
| European sovereignty | 1.5/5 | 2/5 | 2/5 | 1.5/5 | 2/5 | 2/5 |
| Pricing transparency | 3.5/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| **Weighted verdict** | **3.5/5** | **3.5/5** | **3/5** | **3/5** | **3.5/5** | **3.5/5** |

### The judges

- **The Management Consultant** (v1.0): Partner at a twelve-person management consultancy in Munich with six client calls a day, half in German, half in English, and workshops in the client's meeting room. Writes the minutes at night and wants that to stop. Wants accurate German transcripts with the right names, minutes by meeting type with decisions and action items, capture of in-person workshops without a laptop on the table, and a promise in writing that client conversations train nobody's model.
- **The Sales Team Lead** (v1.0): Leads eight account executives at a software vendor for the German Mittelstand. Discovery calls run on Teams and Zoom, and the CRM is only as good as the notes someone found time to type. Does not want a coaching platform that scores the team: wants the call summary, next steps and the fields that matter written into HubSpot after every call, a follow-up email draft, and prospects told politely that the call is recorded.
- **The Works Council Chair** (v1.0): Chairs the works council of a machine builder with 2,300 employees in Baden-Württemberg. Management wants a notetaker in every Teams meeting; the council has to agree to it under § 87 BetrVG first. Wants to know who is told that a recording runs and who can say no, whether talk time or engagement scores per person exist and can be switched off for good, how long recordings are kept, and material the vendor provides for a works agreement.
- **The Data Protection Officer** (v1.0): Data protection officer of a private bank in Frankfurt that falls under DORA. Has to write the data protection impact assessment before the first recording. Reads the subprocessor list before the feature page, because the language model that reads the transcript is a processor too, and wants its name and region, contractual exclusion from training, retention and deletion by policy, voice profiles explained, and a DPA that matches what the security page claims.
- **The IT Lead** (v1.0): Head of IT at a 450-person engineering services firm on Microsoft 365, where a dozen employees already signed up for free notetakers with their work address. Wants one tool for everyone instead: single sign-on and SCIM, admin policies for when the assistant joins and what may be shared outside the company, retention set centrally, audit logs, Teams and SharePoint working properly, and a seat price that holds at four hundred users.
- **The Skeptic** (v1.0): Has seen "99% accuracy in 100 languages" turn a German meeting into English nonsense, a bot that joined a meeting its owner never attended and mailed the summary to every guest, and an action item no one in the room had agreed to. Asks which model wrote the summary and where it runs, whether each statement can be traced to the transcript, who told the external participants, what "we do not train on your data" covers in the DPA — and how the archive leaves.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: 1 of 6 dimensions proven.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Outside the EU | 0/4 | [S19] |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- AI admin toggle: Workspace Settings -> Security -> Artificial Intelligence · yes [S11]
- AI training: no [S2]
- Audit log retention changes: Enterprise · records every retention settings change with admin name · yes [S20]
- Audit trail: yes · yes · yes · yes [S1]
- Background checks: yes · yes [S19]
- Biometric consent: explicit consent Art. 9(2)(a) GDPR [S11]
- Breach notification: notify affected users and regulators as required by law [S11]
- CCPA: yes [S19]
- CCPA baa: yes · yes · yes [S1]
- Certifications: SOC 2 Type II · GDPR · HIPAA [S1]
- Certifications: yes · yes [S2]
- Certifications: yes · yes · yes [S3]
- Compliance portal: yes [S1]
- Controller processor role: data_controller · data_processor [S11]
- Employee 2FA: yes [S19]
- Encryption: HTTPS · AES 256-bit [S19]
- GDPR: yes · yes · yes [S19]
- GDPR addendum: GDPR · Swiss FADP · UK GDPR [S11]
- HIPAA baa: yes · yes [S19]
- Incident response: yes [S19]
- International transfer mechanisms: adequacy decisions (Art. 45 GDPR) · Standard Contractual Clauses / UK IDTA (Art. 46 GDPR) · additional contractual, organizational, and technical measures [S11]
- Min age: 16 [S11]
- Mnpi redaction: yes [S1]
- Nda: yes · yes [S19]
- No training: no [S1]
- Pci stripe: yes · Stripe [S19]
- Pen tests: at least annually · yes [S19]
- Phi protections: encryption · access controls · audit logging [S19]
- Rbac: yes [S19]
- Regulated industries: yes · yes · private equity · hedge funds · investment banks · asset managers · fintechs · RIAs · broker-dealers [S1]
- Regulatory fit: SEC · FINRA · GDPR [S20]
- Risk management: at least annually or when warranted [S19]
- SOC 2: AES-256 · yes [S5]
- SOC 2 since: AICPA accredited third party · 2020 [S19]
- SOC 2 type2: Security · Confidentiality · yes · 12 · yes [S19]
- Static code scans: backend systems and APIs · yes [S19]
- Support access logging: yes · yes · yes [S19]
- Trust center updates: https://trust.fellow.ai/ · yes [S11]
- Trust centre: yes [S19]
- US state rights: PIPEDA · CCPA · VCDPA · CPA · CTDPA · UCPA [S11]
- Vulnerability scans: daily · yes [S19]

**Data**
- Account deletion timeline: 15 · 30 [S11]
- Backup retention: 30 [S19]
- Biometric retention: duration of active engagement [S11]
- Deletion permanent: no · yes [S20]
- Feedback deletion: no [S11]
- License to vendor: Perpetual, irrevocable license for anonymized usage analytics; not derived from meeting content [S10]
- Ownership: yes [S10]
- Termination deletion: 10 · 30 [S10]
- Trial export: no [S10]
- Voice sample controls: yes · yes [S11]
- Zero day deletion: yes [S4]
- Zero day retention: summary · action items · yes [S3]

**Hosting**
- Aws certifications: SSAE16 · SOC2 [S19]
- Aws region: Canada Central · AWS [S19]
- Provider: Amazon Web Services [S11]

**Integrations**
- Android app: yes [S6]
- API access: team and above · yes [S8]
- API available: yes [S16]
- API documentation sections: Authentication, Super Admin, MCP Server, Webhooks, Request limits, Status codes, Pagination, Fellow Markdown [S7]
- API rest: REST · yes [S7]
- Asana: yes [S6]
- Bamboohr: yes [S6]
- Box: yes [S6]
- Categories: Apps & extensions · Automation · Calendar Sync · Communication · Compliance · CRM · File sharing · HRIS · Media · Project management · Service desk [S6]
- Categories: Apps & extensions · Automation · Calendar Sync · Communication · Compliance · CRM · File sharing · HRIS · Media · Project management · Service desk [S17]
- Chatgpt: yes [S6]
- Chrome extension: yes [S6]
- Claude: yes [S6]
- Clickup: yes [S6]
- Confluence: yes [S6]
- Count: 50+ integrations [S6]
- CRM sync: Salesforce · HubSpot [S14]
- Dropbox: yes [S6]
- Enterprise SSO: Okta · OneLogin · enterprise [S8]
- Figma: yes [S6]
- Firefox: yes [S6]
- Freshworks: yes [S6]
- Github: yes [S6]
- Glean: yes [S6]
- Global relay archiving: yes [S6]
- Google calendar: yes [S6]
- Google drive: yes [S6]
- Google meet AI note taker: yes [S6]
- Google tasks: yes [S6]
- Google workspace: yes [S6]
- Hubspot: yes [S6]
- Hubspot: HubSpot · CRM · yes [S16]
- Icloud: yes [S6]
- Ios app: yes [S6]
- Jira: yes [S6]
- Linear: yes [S6]
- Loom: yes [S6]
- Macos app: yes [S6]
- Microsoft copilot: yes [S6]
- Microsoft office 365 directory: yes [S6]
- Microsoft teams AI note taker: yes [S6]
- Microsoft to do: yes [S6]
- Miro: yes [S6]
- Monday com: yes [S6]
- Named integrations: Salesforce, HubSpot, Notion, Slack, Jira, and more [S3]
- Notion: yes [S6]

**Legal**
- Address: Fellow, 532 Montréal Rd #275, Ottawa, ON K1K 4R4, Canada [S2]
- Address: Ottawa · Canada [S5]
- Address: 532 Montréal Rd #275, Ottawa, ON K1K 4R4, Canada [S8]
- Address: 532 Montréal Rd #275, Ottawa, ON K1K 4R4 · Privacy Department · privacy@fellow.ai [S11]
- Address: 532 Montréal Rd #275, Ottawa, ON K1K 4R4, Canada [S10]
- Company address: 532 Montréal Rd #275, Ottawa, ON K1K 4R4, Canada [S3]
- Company address: 532 Montréal Rd #275, Ottawa, ON K1K 4R4, Canada [S15]
- Company address: Ottawa · Canada · ON [S17]
- Company address: Fellow, 532 Montréal Rd #275, Ottawa, ON K1K 4R4, Canada [S16]
- Entity: Fellow Insights, Inc. [S11]
- Governing law: Ottawa, Ontario · Ontario, Canada [S10]
- Last updated: 2026-08-17 [S10]
- Operating entity: Fellow Insights Inc. [S10]
- Privacy policy reference: https://fellow.ai/privacy-policy · yes [S10]
- Trust center notice: https://trust.fellow.ai/ [S10]

**Pricing**
- Auto renewal: yes · 30 [S10]
- Billing periods: Fees may be on an annual or yearly basis [S10]
- Business: user/month · 15 · 23 [S8]
- Business plan requirement: Business and above · Business and above [S14]
- Consent capture plan: Enterprise · yes [S18]
- Enterprise: user/month · 25 · yes [S8]
- Free: user/month · 0 · annually [S8]
- Free trial: yes · no [S3]
- Free trial cta: yes [S16]
- Max seats: 5 · 20 · 50 · unlimited [S8]
- No credit card: no [S2]
- No credit card: yes [S15]
- Payment terms: credit card · yes [S10]
- Taxes: yes [S10]
- Team: user/month · 7 · 11 [S8]
- Trial period: 30 [S10]

**Product**
- Access controls: yes [S1]
- Action item tracking resurfacing: yes [S15]
- Action items: yes [S1]
- Action items AI suggested: Fellow provides AI-suggested meeting action items recorded and shared in one place [S15]
- Additional modules: API · AI Chief of Staff · AI Action Items · AI Meeting Notes · AI Meeting Minutes · AI Meeting Transcription · Botless Recording · Claude Connector · MCP Server · Pre-Meeting Briefs · Recording Library [S15]
- Admin controls: yes · yes · yes · yes [S1]
- Admin controls: yes [S14]
- AI action item detection: yes [S15]
- AI analytics dashboard: yes [S1]
- AI chief of staff: AI Chief of Staff feature listed in product nav [S1]
- AI connectors: Claude · ChatGPT · Copilot Cowork · MCP [S1]
- AI not trained on data: yes [S15]
- AI note taker languages count: 100 [S13]
- AI note templates: AI Note Templates structure AI-generated meeting recaps with definable sections [S14]
- AI training policy: Fellow never trains its AI on your data [S4]
- API: yes [S1]
- API: API listed in product footer [S6]
- API available: yes [S17]
- Ask copilot: yes [S15]
- Ask fellow: yes [S1]
- Ask fellow search: all transcripts and meeting summaries · yes [S3]
- Auto deletion admin control: admin-set retention periods for recordings, transcripts and AI notes [S20]
- Auto deletion enterprise only: Enterprise · yes [S20]
- Auto deletion off no restore: no [S20]
- Auto join recording: transcripts · summaries · action items · yes [S17]
- Auto join recording: Auto-joins video calls to produce transcripts, summaries and action items [S16]
- Auto record rules plan: enterprise · yes [S5]
- Auto share recap: yes [S15]
- Automatic language detection: All 100 listed languages support automatic language detection and transcription [S13]
- Biometric voice labeling: within each workspace only · automatic speaker labeling via voice samples · yes [S11]
- Bot and botless: yes · yes · yes [S2]
- Botless any platform: Zoom · Google Meet · Microsoft Teams · Slack Huddles · in-person [S1]
- Botless platform apps: yes · Mac · Windows [S1]
- Botless recording: auto-joins video calls to get transcripts, summaries and action items [S6]
- Botless recording: Fellow desktop app · yes · any meeting platform · no [S12]
- Botless recording: yes [S17]
- Botless transcription: yes · yes · Mac · Windows [S3]
- Capabilities: collaborative agendas and pre-meeting briefs · record, transcribe, and summarize meetings · capture, assign, and track action items · exchange feedback · track goals and priorities · AI features to search, query, and generate content from… [S11]
- Capture modes: yes · yes · yes [S1]
- Categories listed: Apps & extensions · Automation · Calendar Sync · Communication · Compliance · CRM · File sharing · HRIS · Media · Project management · Service desk [S16]
- Claude connector: yes [S17]
- Consent activity logs: yes [S18]
- Consent admin lock: yes · yes · yes [S18]
- Consent admin required: yes [S18]
- Consent audit log: yes [S5]

**Subprocessors**
- List published: includes AI sub-processors · yes [S11]

**Support**
- Account manager: yes [S8]
- API feedback email: support@fellow.co [S7]
- Channels: chat · email [S8]
- Onboarding: yes · yes [S8]
- Status page: yes [S19]
- Trial support: no [S10]

138 more facts on the canonical page: https://whats-best.ai/software/meeting-assistants/fellow

## Questions

### Is Fellow European?

No. whats-best.ai classifies Fellow as Rest of world.

### Where does Fellow store data?

Fellow stores customer data outside the EU by default, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18875).

### Does Fellow have a free plan?

Yes. Fellow has a free plan, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18822).

### What are the best alternatives to Fellow?

As of 6 Nov 2026, the panel rates [MeetGeek (3.5/5)](https://whats-best.ai/software/meeting-assistants/meetgeek), [Noota (3.5/5)](https://whats-best.ai/software/meeting-assistants/noota) and [Jamie (3.5/5)](https://whats-best.ai/software/meeting-assistants/jamie) highest among the other 14 AI Meeting Assistants & Notetakers products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [MeetGeek](https://whats-best.ai/software/meeting-assistants/meetgeek) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Fellow alternatives](https://whats-best.ai/software/meeting-assistants/fellow/alternatives).

## What this page leaves out

- 23 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 13 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 11 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 6 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.

## Sources

- [S1] Vendor homepage: https://fellow.ai/ (checked 2026-11-05)
- [S2] Features page (AI meeting notes): https://fellow.ai/features/ai-meeting-notes (checked 2026-11-05)
- [S3] Features page (recording and transcription): https://fellow.ai/features/ai-recording-transcription (checked 2026-11-05)
- [S4] Features page (privacy controls): https://fellow.ai/features/privacy-controls (checked 2026-11-05)
- [S5] Features page (compliance): https://fellow.ai/features/compliance (checked 2026-11-05)
- [S6] Integrations page: https://fellow.ai/integrations (checked 2026-11-05)
- [S7] API documentation: https://developers.fellow.ai/ (checked 2026-11-05)
- [S8] Pricing page: https://fellow.ai/pricing (checked 2026-11-05)
- [S9] Trust center: https://trust.fellow.ai/ (checked 2026-11-05)
- [S10] Terms of service: https://fellow.ai/terms-of-use (checked 2026-11-05)
- [S11] Privacy policy: https://fellow.ai/privacy-policy (checked 2026-11-05)
- [S12] Recording, transcription & languages — found from sitemap: https://help.fellow.ai/en/articles/14048971-ways-to-record-your-meetings-in-fellow (checked 2026-11-05)
- [S13] Recording, transcription & languages — found from sitemap: https://help.fellow.ai/en/articles/8514401-supported-languages-for-ai-note-taker (checked 2026-11-05)
- [S14] Summaries, action items & meeting knowledge — found from sitemap: https://help.fellow.ai/en/articles/9844905-customize-your-ai-meeting-notes-with-templates (checked 2026-11-05)
- [S15] Summaries, action items & meeting knowledge — found from sitemap: https://fellow.ai/features/action-items (checked 2026-11-05)
- [S16] Integrations, API & workflow — found from sitemap: https://fellow.ai/integrations/crm (checked 2026-11-05)
- [S17] Integrations, API & workflow — found from sitemap: https://fellow.ai/integrations/calendar-sync (checked 2026-11-05)
- [S18] Consent, participant rights & works council — found from sitemap: https://help.fellow.ai/en/articles/15346403-capture-consent-for-auto-recorded-meetings (checked 2026-11-05)
- [S19] Retention, AI training & administration — found from sitemap: https://help.fellow.ai/en/articles/4302231-security-and-compliance (checked 2026-11-05)
- [S20] Retention, AI training & administration — found from sitemap: https://help.fellow.ai/en/articles/8525750-meeting-recording-auto-deletion (checked 2026-11-05)

---

Cite as: whats-best.ai, "Fellow — AI Meeting Assistants & Notetakers", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/meeting-assistants/fellow

Corrections: https://whats-best.ai/correct/1589?target=page