# MeetGeek — AI Meeting Assistants & Notetakers

MeetGeek by AIVISION PRODUCTS SRL holds a panel rating of 3.5/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: EU-Made; sovereignty: not determined.

- Vendor: AIVISION PRODUCTS SRL (https://meetgeek.ai)
- Category: [AI Meeting Assistants & Notetakers](https://whats-best.ai/software/meeting-assistants.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/meeting-assistants/meetgeek
- Alternatives: https://whats-best.ai/software/meeting-assistants/meetgeek/alternatives ([markdown](https://whats-best.ai/software/meeting-assistants/meetgeek/alternatives.md))
- Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: AIVISION PRODUCTS SRL
- Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting: Default not stated; pages mention the EU and the US [S1]
- Free plan: Yes, per the vendor’s own page [S1]

## The panel's verdict

MeetGeek is an AI meeting assistant from AIVISION PRODUCTS SRL of Romania; the EU instance stores customer content in the European Union on AWS, and a separate US instance is run by MeetGeek US Infra, Inc. Top marks cluster at 7 to 8 on integrations and workflow, sovereignty and data control and administration, crediting native CRM sync to HubSpot, Salesforce and Pipedrive, a public API with webhooks, a self-hosted open-source MCP server, deletion from active systems within 30 days of closure, and no model training on customer content without express written opt-in. The weakest criteria are consent and co-determination at 6 to 7 and pricing transparency at 5 to 7, the widest score range. Consent mechanics drew praise — recording proceeds only after participants explicitly approve, and incognito recording is unsupported — but per-person sentiment, talk-rate and coachability analytics are documented with no stated default-off or organization-wide switch. Captured pages give different Pro figures, $9.99 per user per month against $15.99, while single sign-on, SCIM and custom retention sit in a custom-priced Enterprise tier.

**Speaks for it:**
- An optional consent request must be explicitly approved before recording proceeds
- The EU instance is contracted through AIVISION PRODUCTS SRL in Romania and stores customer content in the European Union on AWS
- Model training on customer content requires express written opt-in, and the prohibition extends to the AI providers by contract
- Native integrations cover CRMs including HubSpot, Salesforce and Pipedrive, plus task, wiki and automation tools
- Customer content is deleted from active systems within 30 days of closure and from encrypted backups within a further 35, with subprocessors directed likewise

**Held against it:**
- The captured pages give different figures for the Pro price — $9.99 per user per month on the pricing page against $15.99 on the homepage
- Single sign-on, SCIM and custom retention are available only in the custom-priced Enterprise tier
- Individual-level sentiment, talk-rate and coachability analytics are documented with no stated default-off or organization-wide switch
- Support conversations run through Intercom in the United States for both instances
- We found no public information naming the provider behind transcription or its accuracy per language

**Best for:**
- You run sales or consulting meetings and want highlights, tasks and summaries pushed natively into HubSpot, Salesforce or Pipedrive and automated through Zapier, Make or n8n
- You want an EU-contracted instance with a published data processing agreement, named subprocessors with locations, and no model training on your content without express written opt-in
- You need recording to start only after participants explicitly approve, with a visible assistant and no incognito mode
- You want to connect AI tools to your meeting archive through a public API with webhooks and a self-hosted open-source MCP server

**Avoid if:**
- You need a computable annual cost from public pages — the captured pages give different Pro figures and the tier carrying single sign-on and SCIM is custom-priced
- Your works council must be able to switch off per-person sentiment, talk-rate or coachability analytics organization-wide — ask the vendor: the public pages we read do not show it
- Your impact assessment must name who transcribes the audio — the published subprocessor list names AWS, Intercom, Mixpanel and OpenAI, and we found no public information naming the transcription provider
- You need every support touchpoint inside the EU — support conversations run through Intercom in the United States for both instances

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Management Consultant | The Sales Team Lead | The Works Council Chair | The Data Protection Officer | The IT Lead | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Recording, transcription & languages | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Summaries, action items & meeting knowledge | 3.5/5 | 3.5/5 | 4/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Integrations, API & workflow | 4/5 | 4/5 | 4/5 | 4/5 | 4/5 | 3.5/5 |
| Consent, participant rights & works council | 3/5 | 3/5 | 3.5/5 | 3/5 | 3/5 | 3/5 |
| Retention, AI training & administration | 4/5 | 4/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| European sovereignty | 4/5 | 4/5 | 4/5 | 4/5 | 4/5 | 3.5/5 |
| Pricing transparency | 3/5 | 2.5/5 | 3.5/5 | 3/5 | 2.5/5 | 2.5/5 |
| **Weighted verdict** | **3.5/5** | **3.5/5** | **3.5/5** | **3.5/5** | **3.5/5** | **3.5/5** |

### The judges

- **The Management Consultant** (v1.0): Partner at a twelve-person management consultancy in Munich with six client calls a day, half in German, half in English, and workshops in the client's meeting room. Writes the minutes at night and wants that to stop. Wants accurate German transcripts with the right names, minutes by meeting type with decisions and action items, capture of in-person workshops without a laptop on the table, and a promise in writing that client conversations train nobody's model.
- **The Sales Team Lead** (v1.0): Leads eight account executives at a software vendor for the German Mittelstand. Discovery calls run on Teams and Zoom, and the CRM is only as good as the notes someone found time to type. Does not want a coaching platform that scores the team: wants the call summary, next steps and the fields that matter written into HubSpot after every call, a follow-up email draft, and prospects told politely that the call is recorded.
- **The Works Council Chair** (v1.0): Chairs the works council of a machine builder with 2,300 employees in Baden-Württemberg. Management wants a notetaker in every Teams meeting; the council has to agree to it under § 87 BetrVG first. Wants to know who is told that a recording runs and who can say no, whether talk time or engagement scores per person exist and can be switched off for good, how long recordings are kept, and material the vendor provides for a works agreement.
- **The Data Protection Officer** (v1.0): Data protection officer of a private bank in Frankfurt that falls under DORA. Has to write the data protection impact assessment before the first recording. Reads the subprocessor list before the feature page, because the language model that reads the transcript is a processor too, and wants its name and region, contractual exclusion from training, retention and deletion by policy, voice profiles explained, and a DPA that matches what the security page claims.
- **The IT Lead** (v1.0): Head of IT at a 450-person engineering services firm on Microsoft 365, where a dozen employees already signed up for free notetakers with their work address. Wants one tool for everyone instead: single sign-on and SCIM, admin policies for when the assistant joins and what may be shared outside the company, retention set centrally, audit logs, Teams and SharePoint working properly, and a seat price that holds at four hundred users.
- **The Skeptic** (v1.0): Has seen "99% accuracy in 100 languages" turn a German meeting into English nonsense, a bot that joined a meeting its owner never attended and mailed the summary to every guest, and an action item no one in the room had agreed to. Asks which model wrote the summary and where it runs, whether each statement can be traced to the transcript, who told the external participants, what "we do not train on your data" covers in the DPA — and how the archive leaves.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Not determined | — | — |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- AI no training: no [S13]
- Audit annual limit: 1 [S12]
- Badges: SOC 2 Type II · HIPAA · GDPR · Zero data training · EU & US residency [S11]
- Breach notification hours: 72 [S12]
- Canada pipeda: Canada all-parties consent under PIPEDA [S20]
- CCPA: yes [S2]
- CCPA: yes [S3]
- CCPA: yes [S4]
- CCPA: yes [S19]
- CCPA: yes [S18]
- Children: no [S11]
- Data training residency: zero · EU · US [S4]
- DPA available: yes [S11]
- DPA laws covered: GDPR · UK GDPR · UK Data Protection Act 2018 · Swiss FADP · CCPA · US Privacy Laws · LGPD · PIPEDA · Australian Privacy Act 1988 [S12]
- DPA reference: DPA included in Terms where MeetGeek processes personal data on behalf of customer [S10]
- DPA reference: Subprocessors engaged under a Data Processing Addendum [S13]
- DPA signed copy: security.meetgeek.ai [S12]
- E2e encryption: yes · yes [S2]
- Encryption: 256-bit AES + SSL/TLS [S1]
- Encryption: 256-bit AES · 256-bit SSL/TLS [S2]
- Encryption: 256 · 256 [S3]
- Encryption: 256 · 256 [S4]
- Encryption: yes · yes [S11]
- Encryption: 256-bit AES and 256-bit SSL/TLS [S14]
- Encryption: 256-bit AES and 256-bit SSL/TLS encryption [S19]
- Encryption: AES-256 · TLS 1.2+ [S12]
- Encryption: 256 · 256 [S18]
- Encryption e2e: yes [S14]
- EU GDPR explicit consent: GDPR: explicit consent from all participants, clear opt-in with opt-out [S20]
- GDPR: yes [S2]
- GDPR: yes [S3]
- GDPR: yes [S4]
- GDPR: yes [S19]
- GDPR: yes [S18]

**Data**
- Account deletion channel: no · yes [S22]
- Backup availability: annually [S12]
- Breach notification: yes [S11]
- Controller model: Account owner is Data Controller; MeetGeek is Data Processor [S22]
- Deletion period: 30 · 35 [S12]
- Deletion requires subscription cancel: Active subscription blocks account deactivation [S22]
- Deletion timeline: 30 · 35 [S10]
- Enterprise migration: enterprise · yes [S10]
- Erasure option: yes [S22]
- Export: yes [S12]
- Export before closure: yes [S10]
- Mobile uninstall scope: Uninstalling mobile app removes local data only; server data remains [S22]
- No training: yes [S3]
- Recovery period: 7 · yes [S22]
- Region migration: yes [S12]
- Residency options: European Union · United States [S10]
- Retention account: 30 [S11]
- Retention billing: 10 [S11]
- Retention job applications: 6 [S11]
- Retention meeting content: 35 · 30 · yes [S11]
- Retention support: 3 [S11]
- Retention usage analytics: 26 [S11]
- Third party deletion policy: MeetGeek won't delete recordings for non-account-owners [S22]
- Training opt out: yes [S2]

**Hosting**
- Aws: AWS · private cloud [S2]
- Data location: EU · USA [S14]
- EU entity: 43674804 · AIVISION PRODUCTS SRL · Romania · European Union · Romania [S10]
- Provider: Amazon Web Services [S12]
- Region by instance: European Union · United States [S13]
- Regions: EU · US [S1]
- Regions: EU · US [S12]
- Residency: EU · US [S2]
- Residency: EU · US [S3]
- Residency: EU · US · AWS [S11]
- Residency: EU · US [S19]
- Residency: EU · US [S18]
- Storage: private AWS cloud environment [S14]
- US entity: MeetGeek US Infra, Inc. · 1111B S Governors Ave, STE 26235, Dover, DE 19904, USA · USA · United States · Delaware, USA [S10]

**Integrations**
- Affinity: Affinity · CRM [S5]
- Aircall: Aircall · soon · Dialers [S5]
- API available: yes [S6]
- API surface: yes · yes · yes [S10]
- App count: Zapier · Make · n8n · 10,000+ [S4]
- App count: Zapier · Make · n8n · 10,000+ [S14]
- Apps via zapier: Zapier · Make · n8n · 10,000+ [S1]
- Asana: Asana · Project management · Collaboration [S5]
- Attio: Attio · CRM [S5]
- Automation apps: Zapier · Make · n8n · yes · 10000 [S3]
- Chatgpt: ChatGPT · LLMs [S5]
- Claude: Claude · LLMs [S5]
- Clickup: ClickUp · Project management · Collaboration [S5]
- Close CRM: Close CRM · CRM [S5]
- Confluence: Confluence · new · Project management · Collaboration [S5]
- Dialers conferencing: Connect with dialers or third-party conferencing tools [S6]
- Dropbox: Dropbox · new · Cloud storage · Collaboration [S5]
- Google calendar: Google Calendar · Calendars [S5]
- Google drive: Google Drive · Cloud storage · Collaboration [S5]
- Google meet: Google Meet · Video conferencing [S5]
- Greenhouse: Greenhouse · soon · ATS [S5]
- Hubspot: HubSpot · CRM [S5]
- Jira: Jira · Project management · Collaboration [S5]
- Make: Make · Custom · 2000 [S5]
- Make: 2000+ [S19]
- Make: Make · 2000+ [S18]
- Mcp server: MeetGeek MCP Server · Custom [S5]
- Mcp server: yes [S19]
- Microsoft teams: Microsoft Teams · Video conferencing [S5]
- Monday com: Monday.com · Collaboration · Project management [S5]
- N8n: n8n · Custom · 500 [S5]
- N8n: 500+ [S19]
- N8n: n8n · 500+ [S18]
- Native push: HubSpot · Slack · Notion [S2]

**Legal**
- Entities: AIVISION PRODUCTS SRL · MeetGeek US Infra, Inc. [S11]
- EU entity: AIVISION PRODUCTS SRL · MeetGeek US Infra, Inc. [S12]
- EU entity address: Str. Vânători nr. 5, Buzău, Romania [S12]
- EU representative: AIVISION PRODUCTS SRL [S11]
- Jurisdiction: courts of Bucharest, Romania · state and federal courts in Delaware [S10]
- Liability cap: fees paid in prior 12 months [S10]
- Policy change notice: 30 [S11]
- Privacy contact: privacy@meetgeek.ai · yes [S11]
- Privacy policy: https://meetgeek.ai/privacy-policy [S18]
- Roles: controller · processor [S12]
- Terms last updated: 12 August 2026 [S10]
- US entity address: 1111B S Governors Ave, STE 26235, Dover, DE 19904, USA [S12]

**Pricing**
- Automatic renewal: yes · 30 [S10]
- Basic: Basic · USD · 0 · 3 hours of recording / month [S1]
- Basic price: 0 · free forever [S7]
- Basic trial: 14 [S7]
- Business price: yes · 17 [S7]
- Enterprise: Enterprise · Custom [S1]
- Enterprise price: yes [S7]
- Free tier: yes [S3]
- Free tier: two-minute setup · yes [S4]
- Free tier: yes [S14]
- Free tier: yes [S18]
- Mixed seats: yes [S1]
- Pro: Pro · Unlimited · 15.99 [S1]
- Pro extra hour: 0.5 [S7]
- Pro price: 9.99 [S7]
- Refund policy: yes [S10]
- Startup discount: startups, non-profits & edu · 30 [S7]
- Yearly discount: 40 [S7]

**Product**
- AI agents: pro · yes · yes [S7]
- AI highlight availability: yes · yes [S16]
- AI highlight types: 4 · Decision · Concern · Fact · Task [S16]
- AI minutes: yes [S2]
- AI no training: yes · no [S10]
- AI summaries: yes [S14]
- AI training: yes · no [S11]
- API mcp: yes · yes [S7]
- Apps: mobile app · chrome extension · desktop app [S7]
- Auto join summary: MeetGeek can join calls on your behalf and send a summary after the meeting ends [S4]
- Auto recording: Zoom · Microsoft Teams · Google Meet · yes [S14]
- Automated decision making: no [S11]
- Basic audio storage: 1 [S7]
- Basic transcript storage: 3 [S7]
- Basic transcription limit: 3 [S7]
- Bot free recording: yes [S7]
- Business privacy: business · private by default · skip rules · consent notifications · custom branding [S7]
- Business team features: business · HD video recording · team & group spaces · automatic sharing · comments · team analytics [S7]
- Business unlimited transcription: unlimited · unlimited · 12 [S7]
- Capabilities: Meeting Recording & Transcription · AI Meeting Notes · Meeting Analytics · Meeting Templates · AI Chat · Voice Agents · Meeting Skills · Workflows & Automations · Team Collaboration · Meeting Library [S18]
- Capabilities footer: Meeting Recording & Transcription · AI Meeting Notes · Meeting Analytics · Meeting Templates · AI Chat · Voice Agents · Meeting Skills · Workflows & Automations · Team Collaboration · Meeting Library [S5]
- Clients: Mobile App · Desktop App · Browser Extension · MeetGeek Wave [S5]
- Coaching: yes [S3]
- Consent email states: Processing · Accepted · Declined · Expired [S20]
- Consent requirement: yes · yes [S20]
- Consent status emails: yes [S20]
- Conversation intelligence kpis: yes [S17]
- Conversation intelligence metrics: Time spent in meetings · Speaker distribution and talk-to-listen ratio · Team meeting agenda adherence · Participation · custom metrics [S4]
- Custom highlights: yes [S14]
- Customer ownership: yes [S10]
- Customizable highlights: yes [S2]
- Data sharing: user controls sharing of specific meetings [S14]
- Data training: yes [S19]
- Desktop in person: built-in computer microphone · yes [S15]

**Subprocessors**
- Aws: AWS (Amazon Web Services) · Cloud hosting and storage · EU instance: European Union; US instance: United States [S13]
- Intercom: Intercom · Customer support and ticketing · United States, both instances [S13]
- List URL: meetgeek.ai/subprocessors [S12]
- Mixpanel: Mixpanel · Product analytics, no meeting content · European Union, both instances [S13]
- Named: Intercom · support conversations · United States · Mixpanel · product analytics · European Union [S11]
- Notice period days: 30 · 15 [S12]
- Openai: OpenAI · AI summaries, insights and chat · EU instance: European Union; US instance: United States · yes [S13]

**Support**
- Center: yes [S14]
- Channels: hello@meetgeek.ai · privacy@meetgeek.ai · support@meetgeek.ai · security@meetgeek.ai [S10]
- Data deletion channels: email · chat messenger [S22]
- Status page: meetgeek.instatus.com [S10]
- Status page: yes [S18]

163 more facts on the canonical page: https://whats-best.ai/software/meeting-assistants/meetgeek

## Questions

### Is MeetGeek European?

Yes. whats-best.ai classifies MeetGeek as EU-Made.

### Where does MeetGeek store data?

The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention the EU and the US as hosting locations, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18854).

### Does MeetGeek have a free plan?

Yes. MeetGeek has a free plan, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18854).

### What are the best alternatives to MeetGeek?

As of 6 Nov 2026, the panel rates [Noota (3.5/5)](https://whats-best.ai/software/meeting-assistants/noota), [Jamie (3.5/5)](https://whats-best.ai/software/meeting-assistants/jamie) and [Fellow (3.5/5)](https://whats-best.ai/software/meeting-assistants/fellow) highest among the other 14 AI Meeting Assistants & Notetakers products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [Noota](https://whats-best.ai/software/meeting-assistants/noota) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [MeetGeek alternatives](https://whats-best.ai/software/meeting-assistants/meetgeek/alternatives).

## What this page leaves out

- 39 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 32 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 30 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 10 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 8 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 5 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 4 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.

## Sources

- [S1] Vendor homepage: https://meetgeek.ai/ (checked 2026-11-05)
- [S2] Features page (recording and transcription): https://meetgeek.ai/features/auto-recording-and-transcription (checked 2026-11-05)
- [S3] Features page (meeting insights): https://meetgeek.ai/features/meeting-insights (checked 2026-11-05)
- [S4] Features page (team collaboration): https://meetgeek.ai/features/team-collaboration (checked 2026-11-05)
- [S5] Integrations page: https://meetgeek.ai/integrations (checked 2026-11-05)
- [S6] API overview: https://meetgeek.ai/go/api (checked 2026-11-05)
- [S7] Pricing page: https://meetgeek.ai/pricing (checked 2026-11-05)
- [S8] Security / trust page: https://meetgeek.ai/security (checked 2026-11-05)
- [S9] Meeting privacy page: https://meetgeek.ai/privacy (checked 2026-11-05)
- [S10] Terms of service (names both contracting entities): https://meetgeek.ai/terms (checked 2026-11-05)
- [S11] Privacy policy: https://meetgeek.ai/privacy-policy (checked 2026-11-05)
- [S12] Data processing agreement (dpa): https://meetgeek.ai/data-processing-agreement (checked 2026-11-05)
- [S13] Subprocessor list: https://meetgeek.ai/subprocessors (checked 2026-11-05)
- [S14] Recording, transcription & languages — found from sitemap: https://meetgeek.ai/de/features/auto-recording-and-transcription (checked 2026-11-05)
- [S15] Recording, transcription & languages — found from sitemap: https://support.meetgeek.ai/en/articles/8833535-in-person-meetings (checked 2026-11-05)
- [S16] Summaries, action items & meeting knowledge — found from sitemap: https://support.meetgeek.ai/en/articles/6021900-highlights-summaries (checked 2026-11-05)
- [S17] Summaries, action items & meeting knowledge — found from sitemap: https://support.meetgeek.ai/en/articles/10493568-meeting-summary-customization (checked 2026-11-05)
- [S18] Integrations, API & workflow — found from sitemap: https://meetgeek.ai/integrations/meetgeek-mcp (checked 2026-11-05)
- [S19] Integrations, API & workflow — found from sitemap: https://meetgeek.ai/integrations/zapier (checked 2026-11-05)
- [S20] Consent, participant rights & works council — found from sitemap: https://support.meetgeek.ai/en/articles/6021904-recording-consents-notifications (checked 2026-11-05)
- [S21] Retention, AI training & administration — found from sitemap: https://meetgeek.ai/enterprise (checked 2026-11-05)
- [S22] Retention, AI training & administration — found from sitemap: https://support.meetgeek.ai/en/articles/14091212-data-deletion-guidelines (checked 2026-11-05)

---

Cite as: whats-best.ai, "MeetGeek — AI Meeting Assistants & Notetakers", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/meeting-assistants/meetgeek

Corrections: https://whats-best.ai/correct/1581?target=page