# Sembly AI — AI Meeting Assistants & Notetakers

Sembly AI by Sembly AI, Inc. holds a panel rating of 3/5 from 6 AI judges (category median 3/5), as of 2026-11-06. Provenance: Rest of world; sovereignty: 1 of 6 dimensions proven.

- Vendor: Sembly AI, Inc. (https://www.sembly.ai)
- Category: [AI Meeting Assistants & Notetakers](https://whats-best.ai/software/meeting-assistants.md)
- Provenance (editorial classification): Rest of world
- Canonical page: https://whats-best.ai/software/meeting-assistants/sembly
- Alternatives: https://whats-best.ai/software/meeting-assistants/sembly/alternatives ([markdown](https://whats-best.ai/software/meeting-assistants/sembly/alternatives.md))
- Data as of: 2026-11-06 · evaluated 2026-11-06 · oldest source captured 2026-11-05

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Sembly AI, Inc.
- Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting: Outside the EU by default; pages mention the US and the EU [S10]
- Free plan: Yes, per the vendor’s own page [S1]

## The panel's verdict

Sembly AI joins Zoom, Google Meet, Microsoft Teams and Webex — Webex in beta — from a connected calendar, records in-person meetings through iOS and Android apps, and transcribes in 45-plus languages with German named. Its strongest criteria are summaries and knowledge, integrations and workflow, and data control and administration, each 6-7: notes in 40-plus templates, tasks with owners and deadlines syncing to Jira or Asana, documented webhooks, an MCP server with separate US and EU endpoints, and workspace-level retention with a media-only deletion option, an exportable audit log and SOC 2 Type II. Weakest is consent and codetermination at 4: the terms place the consent burden on the customer, and the judges found no public information on a works-agreement template, DPIA support or AI Act classification. Sovereignty sits at 4-5 — the New York contracting entity under New York law, AI processing in the United States by default, EEA storage available to EU customers — and pricing transparency at 5-6, monthly billing, credit prices and VAT treatment without published figures. Disagreements were minor: no criterion varied by more than a point.

**Speaks for it:**
- Workspace-configurable retention with a media-only deletion option and backups holding deleted content for up to 14 days
- Meeting notes in 40-plus templates, with tasks carrying owners and deadlines that sync to Jira or Asana
- Documented webhooks with a JSON schema and test button, plus an MCP server with separate US and EU endpoints
- Capture across Zoom, Microsoft Teams, Google Meet and Webex, offline recording via iOS and Android apps, and 45-plus languages with German named
- Public tier prices from Free at $0 with one meeting hour per month to MAX at $30 per user / month, billed annually

**Held against it:**
- The terms place responsibility for obtaining participant consent on the customer
- AI processing runs in the United States by default under a New York legal entity and New York governing law
- The captured pages give different figures on training use: the terms grant a licence including AI development and training while the privacy policy excludes Enterprise data
- We found no public information on monthly-billing prices, additional-credit prices or VAT treatment, so the full annual cost cannot be computed from the pages
- We found no public information on SCIM provisioning, legal hold, a documented REST API or live transcription

**Best for:**
- You run client-facing calls on Zoom, Microsoft Teams, Google Meet or Webex and want notes, decisions and follow-up tasks pushed to HubSpot, Salesforce, Jira or Asana
- Your consultants or field teams need in-person and offline capture through the iOS and Android apps plus uploads of pre-recorded meetings
- You administer compliance in-house and value configurable retention, a media-only deletion option, an exportable audit log and custom SSO
- You build your own automation and want documented webhooks, Zapier and MCP endpoints for Claude, Cursor or n8n

**Avoid if:**
- You must clear a works council before rollout: the terms make the customer solely responsible for participant consent, and we found no public information on works-agreement templates or DPIA support
- You require a European contracting party or EU-default processing: Sembly AI, Inc. is a New York entity under New York law, with AI processing in the United States by default
- You need to budget a complete annual cost before committing: the published prices are billed annually and the additional credits that meter usage are sold without a published price

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price, or the judge found no public information on that criterion.

| Criterion | The Management Consultant | The Sales Team Lead | The Works Council Chair | The Data Protection Officer | The IT Lead | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Recording, transcription & languages | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| Summaries, action items & meeting knowledge | 3/5 | 3.5/5 | 3/5 | 3/5 | 3.5/5 | 3/5 |
| Integrations, API & workflow | 3/5 | 3/5 | 3.5/5 | 3/5 | 3/5 | 3/5 |
| Consent, participant rights & works council | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Retention, AI training & administration | 3.5/5 | 3/5 | 3.5/5 | 3/5 | 3.5/5 | 3.5/5 |
| European sovereignty | 2/5 | 2/5 | 2.5/5 | 2/5 | 2/5 | 2/5 |
| Pricing transparency | 2.5/5 | 2.5/5 | 3/5 | 2.5/5 | 2.5/5 | 2.5/5 |
| **Weighted verdict** | **3/5** | **3/5** | **3/5** | **2.5/5** | **3/5** | **2.5/5** |

### The judges

- **The Management Consultant** (v1.0): Partner at a twelve-person management consultancy in Munich with six client calls a day, half in German, half in English, and workshops in the client's meeting room. Writes the minutes at night and wants that to stop. Wants accurate German transcripts with the right names, minutes by meeting type with decisions and action items, capture of in-person workshops without a laptop on the table, and a promise in writing that client conversations train nobody's model.
- **The Sales Team Lead** (v1.0): Leads eight account executives at a software vendor for the German Mittelstand. Discovery calls run on Teams and Zoom, and the CRM is only as good as the notes someone found time to type. Does not want a coaching platform that scores the team: wants the call summary, next steps and the fields that matter written into HubSpot after every call, a follow-up email draft, and prospects told politely that the call is recorded.
- **The Works Council Chair** (v1.0): Chairs the works council of a machine builder with 2,300 employees in Baden-Württemberg. Management wants a notetaker in every Teams meeting; the council has to agree to it under § 87 BetrVG first. Wants to know who is told that a recording runs and who can say no, whether talk time or engagement scores per person exist and can be switched off for good, how long recordings are kept, and material the vendor provides for a works agreement.
- **The Data Protection Officer** (v1.0): Data protection officer of a private bank in Frankfurt that falls under DORA. Has to write the data protection impact assessment before the first recording. Reads the subprocessor list before the feature page, because the language model that reads the transcript is a processor too, and wants its name and region, contractual exclusion from training, retention and deletion by policy, voice profiles explained, and a DPA that matches what the security page claims.
- **The IT Lead** (v1.0): Head of IT at a 450-person engineering services firm on Microsoft 365, where a dozen employees already signed up for free notetakers with their work address. Wants one tool for everyone instead: single sign-on and SCIM, admin policies for when the assistant joins and what may be shared outside the company, retention set centrally, audit logs, Teams and SharePoint working properly, and a seat price that holds at four hundred users.
- **The Skeptic** (v1.0): Has seen "99% accuracy in 100 languages" turn a German meeting into English nonsense, a bot that joined a meeting its owner never attended and mailed the summary to every guest, and an action item no one in the room had agreed to. Asks which model wrote the summary and where it runs, whether each statement can be traced to the transcript, who told the external participants, what "we do not train on your data" covers in the DPA — and how the archive leaves.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: 1 of 6 dimensions proven.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Hosting location | Outside the EU | 0/4 | [S10] |
| Hosting options | Not determined | — | — |
| Open source | Not determined | — | — |
| Data processing agreement | Not determined | — | — |
| Transfer impact assessment | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- AI subprocessors no training: yes [S10]
- Alternative dispute resolution: no cost · https://bbbprograms.org/programs/all-programs/dpf-consumers [S10]
- Anonymization for improvement: yes [S10]
- Certifications: yes · yes · MAX · Enterprise · yes [S2]
- Certifications: SOC 2 Type II · GDPR · HIPAA · Microsoft 365 Certified [S1]
- Certifications: SOC 2 · HIPAA · GDPR [S18]
- Children age limit: 16 [S10]
- Consent tracking: Pro · MAX · Enterprise [S2]
- Consent tracking: one-party · all-party [S4]
- Cyber insurance: yes [S7]
- DPA: yes [S1]
- Dpf: GDPR · DPF (US EU UK) [S9]
- Dpf certified: yes · yes [S10]
- Encryption: Data in transit, including voice and text, is encrypted [S18]
- Encryption: AES-256 · TLS 1.2+ [S10]
- Frameworks: EU-US DPF · FERPA · GDPR · HIPAA · Microsoft 365 · PCI DSS · SOC 2 [S7]
- Ftc oversight: yes [S10]
- GDPR: yes · US · EU [S4]
- GDPR: yes · yes [S9]
- GDPR: yes [S13]
- Google API policy: yes [S10]
- HIPAA: yes · Max · Enterprise [S6]
- HIPAA: workspace level · recordings · transcripts · AI-drafted documents · yes [S4]
- HIPAA plans: MAX · Enterprise [S1]
- Marketing opt out: unsubscribe link · support team email [S10]
- Model training opt out: no [S4]
- Model training optout: yes · yes [S6]
- No data sale: yes [S10]
- No enterprise model training: yes · yes [S10]
- No significant automated decisions: yes · yes [S10]
- Security grades: SecurityScorecard · Qualys SSL Labs [S7]
- SOC 2: yes · yes [S6]
- SOC 2: yes [S13]
- SOC 2: yes [S10]
- SOC 2 type2: yes · yes [S4]

**Data**
- Automated deletion rules: yes [S10]
- Backup retention days: 14 [S10]
- Confidentiality: yes [S9]
- Controls: retention settings · role-based access · model-training opt-out [S2]
- Customer backup responsibility: yes [S9]
- De identified analytics: yes [S9]
- Deletion irreversible: no [S17]
- Deletion schedule: daily during morning UTC hours [S17]
- Export right: yes [S10]
- Immediate deletion via support: yes [S10]
- Media only deletion: yes [S17]
- Opt out model training: yes [S10]
- Retention: yes · yes [S4]
- Retention account data: while account active; deleted after account deletion/termination unless legally required [S10]
- Retention feature: Workspace Admins can delete past meetings in bulk via the Data Retention feature in Workspace settings, customizing the period after which meeting data is erased workspace-wide [S17]
- Retention history: yes · does not show meetings deleted with the standard method [S17]
- Retention meeting content: user/customer-configured retention settings [S10]
- Retention options: no_auto_deletion · no_auto_deletion · delete_all_meeting_data_after_days · delete_only_media_after_days [S17]
- Use rights: royalty-free, irrevocable, transferable · yes [S9]
- User ownership: yes [S10]

**Hosting**
- Address: 234 5th Ave, New York, NY 10001 [S4]
- AI processing location: United States · yes [S10]
- Eea retention: yes [S9]
- EU data centers: recordings, transcripts, reports · yes [S9]
- EU residency: yes [S9]
- EU residency: yes · yes [S10]
- Private cloud: yes · Sembly XP · fully isolated [S4]
- Private datastore: Sembly Tenant PDS · US · EU · Google Cloud Platform · physical [S4]
- Provider: Azure [S7]
- Regions: US · EU [S5]
- Regions: US · EU [S2]
- Regions: US · EU [S12]
- Regions: Sembly has separate US and EU instances [S11]
- Regions: US · EU [S14]
- Residency: US · EU [S13]
- Shared cloud: Sembly Tenant IDS · US · EU · logical [S4]

**Integrations**
- AI tools mcp: Claude · Cursor · n8n · Sembly MCP [S2]
- Automation controls: yes · yes · Claude · Cursor · n8n [S4]
- Categories: CRMs · collaboration · project and task management · productivity apps [S13]
- CRM: HubSpot · Salesforce [S2]
- Delivery method: HTTPS POST · yes [S15]
- Destination field: yes [S15]
- Document management: Confluence · SharePoint · Google Docs · Notion (two-way sync) [S2]
- Mcp: yes · Claude · Cursor · n8n [S1]
- Mcp cursor auth: Bearer token [S16]
- Mcp cursor connection type: streamable-http [S16]
- Mcp cursor EU endpoint: EU · https://mcp-eu.sembly.ai/mcp [S16]
- Mcp cursor install methods: Install link (deeplink) and manual JSON configuration [S16]
- Mcp cursor US endpoint: US · https://mcp.sembly.ai/mcp [S16]
- Mcp plans: Pro · Max · Enterprise [S1]
- Mcp requires token: yes [S16]
- Payload format: JSON [S15]
- Per user: 20 · 5 · 3 · 3 · 20 [S6]
- Platforms: Microsoft Teams, Google Meet, Webex, Zoom [S3]
- Project management: Jira · Asana [S2]
- Testing: yes [S15]
- Webhook schema: yes [S15]
- Webhooks user: 20 · 5 · 20 [S6]
- Webhooks zapier: yes [S2]
- Zapier: yes [S6]

**Legal**
- Address: 234 5th Ave, New York, NY 10001 [S3]
- Address: 234 5th Ave, New York, NY 10001 [S1]
- Address: 234 5th Ave, New York, NY 10001 [S6]
- Address: support@sembly.ai · 234 Fifth Ave, New York, NY 10001 [S9]
- Address: 234 5th Ave, New York, NY 10001 [S13]
- Address: 234 5th Ave, New York, NY 10001 [S8]
- Address: support@sembly.ai · 234 5th Ave, New York, NY 10001 [S10]
- Custom agreements: yes · yes [S4]
- Entity: Sembly AI, Inc. [S9]
- Entity: Sembly AI, Inc. [S10]
- Governing law: New York, NY · New York [S9]
- Legal disclosure notification: yes [S10]
- Liability cap: fees paid in prior 12 months [S9]
- Policy last modified: October 2026 [S10]
- Termination cure period: 30 [S9]
- Warranty disclaimer: as is [S9]

**Pricing**
- Basic limits: 1 · 25 · 50 [S6]
- Basic price: month · annual · 10 [S6]
- Cancellation refund: no · yes [S9]
- Enterprise custom: Talk to sales · yes [S6]
- Fees on website: yes [S9]
- Free limits: 5 · 1750 · 2 · 750 · 1 [S1]
- Free plan: yes · 0 [S6]
- Free tier: transcription · notes · tasks · basic AI chat · 0 [S1]
- Free trial: yes · 7 [S6]
- Max limits: 500 · 500 · 3 · 1000 [S6]
- Max price: annual · 30 [S6]
- Minimum seats: none · 10 [S4]
- Overdue interest: 12 [S9]
- Payment methods: credit and debit cards issued by U.S. banks [S9]
- Plan availability: Feature documented for all current plans and legacy Professional/Team/Team Plus plans [S17]
- Pro limits: 100 · 40 · 200 [S6]
- Pro price: annual · 20 [S6]

**Product**
- Achievement stats: Type II certified · 1,000+ · 48 · 40+ [S8]
- Actionable tasks: yes [S3]
- Additional credits: Pro · MAX · Enterprise · yes [S6]
- AI artifacts: AI artifacts from meeting minutes to project plans and requirements [S13]
- AI assistant: AI Chat converts conversations into structured minutes [S13]
- AI features: transcription · notes · summaries · tasks · decisions · answers · Ask Sembly · Semblian assistant · automations [S10]
- AI insights: Personalized post-meeting insights per role [S2]
- AI insights: AI Insights generate key insights with next steps and deliverables [S13]
- AI meeting assistants: Microsoft Teams · Google Meet · Webex · Zoom [S8]
- AI meeting chat description: Chat-style AI for meetings: answers questions inside a meeting, generates agendas, drafts emails from meeting content, accepts natural language questions [S14]
- AI meeting summaries: yes [S3]
- AI notes: yes [S1]
- AI notes tasks: yes · yes [S13]
- AI sections: Responsible AI Statement · AI Overview · AI Training Data and Bias [S7]
- AI tasks chat: extract tasks from recent meetings via chat [S13]
- AI tools: AI meeting transcriptions · AI meeting summary tool · AI meeting minutes · AI lecture note taker · AI report generator · AI roadmap generator [S8]
- Analytics dashboard: yes [S4]
- App security: Bot Detection · Code Analysis · Credential Management [S7]
- Article date: 2026-10-22 · Inna Khoma [S15]
- Artifact types: proposals · statements of work · status reports · pitch decks · QBR decks [S2]
- Ask sembly availability: basic free · basic · pro · max · enterprise · professional · team · team plus [S14]
- Ask sembly single meeting limit: Semblian 2.0 · yes [S14]
- Audit log: yes · yes [S4]
- Auto join calendar: yes [S2]
- Automatic meeting notes: yes [S3]
- Brand kits: yes [S2]
- Brand kits: yes [S4]
- Branding extraction: yes [S2]
- Calendar invite: Sembly can be invited to meetings via a connected calendar [S11]
- Chrome extension: Sembly offers a Chrome extension [S11]
- Core description: AI meeting agent covering record, recap, deliver workflow [S1]
- Corporate security: Email Protection · Employee Training · Internal SSO [S7]
- Cross meeting reports: yes [S1]
- Data security controls: Data Backups · Data Erasure · Encryption-at-rest [S7]

**Subprocessors**
- Disclosure URL: https://go.sembly.ai/subprocessors [S10]
- Encryption to APIs: yes [S10]
- Page: https://go.sembly.ai/subprocessors [S7]

**Support**
- Additional services: additional support · consulting · training · professional services [S9]
- Enterprise: dedicated success manager · customized onboarding · workshops · DPAs [S1]
- Faq section: FAQs help section [S5]
- Help center: yes [S8]
- Howto section: How-to Articles with step-by-step guides [S5]
- Priority: MAX · Enterprise [S6]
- Standard: www.sembly.ai · yes [S9]
- Studio section: Sembly Studio help section for branded presentations and files [S5]
- Success manager: Enterprise · yes [S6]
- Success manager: yes · yes [S4]
- Tips section: Tips&Tricks based on real use-cases [S5]

115 more facts on the canonical page: https://whats-best.ai/software/meeting-assistants/sembly

## Questions

### Is Sembly AI European?

No. whats-best.ai classifies Sembly AI as Rest of world.

### Where does Sembly AI store data?

Sembly AI stores customer data outside the EU by default, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18942). The vendor’s pages mention the US and the EU as hosting locations, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18910).

### Does Sembly AI have a free plan?

Yes. Sembly AI has a free plan, per [the vendor’s page captured 5 Nov 2026](https://whats-best.ai/evidence/18883).

### What are the best alternatives to Sembly AI?

As of 6 Nov 2026, the panel rates [MeetGeek (3.5/5)](https://whats-best.ai/software/meeting-assistants/meetgeek), [Noota (3.5/5)](https://whats-best.ai/software/meeting-assistants/noota) and [Jamie (3.5/5)](https://whats-best.ai/software/meeting-assistants/jamie) highest among the other 14 AI Meeting Assistants & Notetakers products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [MeetGeek](https://whats-best.ai/software/meeting-assistants/meetgeek) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Sembly AI alternatives](https://whats-best.ai/software/meeting-assistants/sembly/alternatives).

## What this page leaves out

- 8 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 4 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 3 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 integrations fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.

## Sources

- [S1] Vendor homepage: https://www.sembly.ai/ (checked 2026-11-05)
- [S2] Features page (meetings): https://www.sembly.ai/product/meetings/ (checked 2026-11-05)
- [S3] Features page (transcription and recording): https://www.sembly.ai/ai-meeting-transcriptions-and-recordings/ (checked 2026-11-05)
- [S4] Features page (enterprise): https://www.sembly.ai/solutions/enterprise/ (checked 2026-11-05)
- [S5] Help centre: https://help.sembly.ai/en (checked 2026-11-05)
- [S6] Pricing page: https://www.sembly.ai/pricing/ (checked 2026-11-05)
- [S7] Trust center: https://trustcenter.sembly.ai/ (checked 2026-11-05)
- [S8] About page: https://www.sembly.ai/about-us/ (checked 2026-11-05)
- [S9] Terms of service: https://www.sembly.ai/terms-of-service/ (checked 2026-11-05)
- [S10] Privacy policy: https://www.sembly.ai/privacy-policy/ (checked 2026-11-05)
- [S11] Recording, transcription & languages — found from sitemap: https://help.sembly.ai/en/collections/16-meeting-recording-and-uploading-basics (checked 2026-11-05)
- [S12] Recording, transcription & languages — found from sitemap: https://help.sembly.ai/en/articles/65-can-sembly-record-in-person-meetings-and-identify-all-speakers (checked 2026-11-05)
- [S13] Summaries, action items & meeting knowledge — found from sitemap: https://www.sembly.ai/meeting-minutes/ (checked 2026-11-05)
- [S14] Summaries, action items & meeting knowledge — found from sitemap: https://help.sembly.ai/en/articles/100-ai-meeting-chat-ask-sembly (checked 2026-11-05)
- [S15] Integrations, API & workflow — found from sitemap: https://help.sembly.ai/en/articles/188-guide-to-iutbound-personal-and-workspace-automations-in-sembly-for-api-integrators-and-custom-adapter-developers (checked 2026-11-05)
- [S16] Integrations, API & workflow — found from sitemap: https://help.sembly.ai/en/articles/140-sembly-mcp-for-cursor-ide (checked 2026-11-05)
- [S17] Retention, AI training & administration — found from sitemap: https://help.sembly.ai/en/articles/129-deletion-purge-and-retention-options (checked 2026-11-05)
- [S18] Retention, AI training & administration — found from sitemap: https://help.sembly.ai/en/articles/48-what-security-measures-does-sembly-ai-use-to-protect-customer-information-and-content (checked 2026-11-05)

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Cite as: whats-best.ai, "Sembly AI — AI Meeting Assistants & Notetakers", AI panel analysis, as of 2026-11-06. https://whats-best.ai/software/meeting-assistants/sembly

Corrections: https://whats-best.ai/correct/1587?target=page