# Motion — Project Management & Collaboration

Motion by Motion holds a panel rating of 2.5/5 from 6 AI judges (category median 3/5), as of 2026-10-15. Provenance: provenance unknown; sovereignty: not determined.

- Vendor: Motion (https://usemotion.com)
- Category: [Project Management & Collaboration](https://whats-best.ai/software/project-management.md)
- Provenance (editorial classification): provenance unknown
- Canonical page: https://whats-best.ai/software/project-management/motion
- Alternatives: https://whats-best.ai/software/project-management/motion/alternatives ([markdown](https://whats-best.ai/software/project-management/motion/alternatives.md))
- Data as of: 2026-10-21 · evaluated 2026-10-15 · oldest source captured 2026-10-13

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Motion
- Headquarters: Not stated on the vendor’s pages as of 13 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 13 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 13 Oct 2026

## The panel's verdict

Motion, a project management and collaboration tool at usemotion.com, is strongest on onboarding effort and collaboration depth, where scores cluster at 6-7: team accounts are the default, roles run Full Access/Editor/Viewer with direct invites overriding workspace permissions, a real-time activity feed logs every change including API-made ones, and one-click draft project plans with AI-generated templates make the start fast. Reporting sits at 6 — dashboards are configurable, any field including custom fields on the axis, four chart types — but we found no public information on exporting reports, budgets, or scheduled delivery. Integrations scored 5-6 on native calendar, communications, and Zapier connections plus an API available to all users; we found no public information on Slack, webhooks, file storage, or import paths. Sovereignty is the weak point at 0-1: we found no public information on data residency, a data processing agreement, subprocessors, or the vendor's jurisdiction. Pricing transparency sits at 0 and is not counted in the weighted verdicts. No criterion spread more than one point, and flagged splits surfaced no substantive splits.

**Speaks for it:**
- Team accounts are the default at signup, with Full Access/Editor/Viewer roles and direct invites overriding workspace permissions.
- A one-click draft project plan, AI-generated project templates, and a quickstart guide make self-serve onboarding fast, at 6-7 on onboarding effort.
- Dashboards are configurable — any field including custom fields on the axis, four chart types, fixed or relative date ranges — over tasks and projects.
- Native integrations cover Google, Outlook, and iCloud calendars, Gmail and Outlook email-to-task, Teams, Zoom, Meet, Siri, and Zapier, with an API available to all users.
- Support spans an AI-searchable help center, email, chat, tutorial sessions, and on-demand videos, with support able to access your account for faster diagnosis.

**Held against it:**
- Sovereignty scored 0-1: we found no public information on data residency, a data processing agreement, subprocessors, or the vendor's jurisdiction.
- We found no public information on exporting reports, budget metrics, or scheduled delivery; the only evidenced measures are task counts and total hours.
- We found no public information on Slack, webhooks, file-storage integrations, or import paths from competing tools.
- External access is evidenced only as read-only published docs, with no public information on client-level write access.
- The 24-48 hour support target is explicitly best-effort and not guaranteed, and one captured support page was last updated eight months ago.

**Best for:**
- You need a fast, self-serve start for a team beginning from scratch — one-click draft project plans and AI-generated templates put onboarding effort at 6-7.
- Your team's work runs through calendars and email — native calendar sync and email-to-task parsing of title, due date, and priority support the integrations score of 5-6.
- You want shared visibility inside the tool — cross-project dashboards, presence avatars, and an activity feed that logs every change put collaboration depth at 6-7.

**Avoid if:**
- You must verify data residency, a data processing agreement, and subprocessors before signing — sovereignty scored 0-1 and we found no public information on any of them; treat it as a question for the vendor.
- You need clients or guests working inside your projects — the only external access evidenced is read-only published docs.
- You depend on exporting report data or budget tracking — we found no public information on either, and reporting plateaus at 6 with measures limited to task counts and total hours.
- You are migrating existing work from another tool — we found no public information on an import path, so the fast start the judges scored is a greenfield one.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The Data Protection Officer | The Bootstrapper | The Enterprise Architect | The UX Purist | The Integrator | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Collaboration depth | 3/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| Reporting | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 |
| Integrations | 3/5 | 3/5 | 3/5 | 3/5 | 3/5 | 2.5/5 |
| Onboarding effort | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3/5 | 3.5/5 |
| European sovereignty | 0/5 | 0.5/5 | 0/5 | 0/5 | 0.5/5 | 0.5/5 |
| Support & documentation | 3/5 | 3/5 | 3.5/5 | 3.5/5 | 3/5 | 3/5 |
| Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r |
| **Weighted verdict** | **2/5** | **3/5** | **2.5/5** | **3/5** | **3/5** | **2.5/5** |

### The judges

- **The Data Protection Officer** (v1.0): Reads the DPA before the feature list. Optimizes for GDPR posture: EU hosting, subprocessor exposure, deletion guarantees. Rejects anything that cannot answer where the data lives.
- **The Bootstrapper** (v1.2): Pays with their own card. Optimizes for price/value at 3 seats and at 30, a usable free tier, and a price page that answers instead of qualifying. Rejects hidden seat minimums and "contact sales".
- **The Enterprise Architect** (v1.0): Buys for two hundred seats and answers for it later. Optimizes for SSO/SCIM, permissions, audit trails, certifications and a clean exit. Rejects anything that cannot survive procurement.
- **The UX Purist** (v1.0): Measures time-to-first-value with a stopwatch. Optimizes for clarity, density and software that teaches itself. Rejects fourteen-step setups and empty screens that offer no way forward.
- **The Integrator** (v1.0): Lives in the API docs before the product tour. Optimizes for webhooks, import/export and a tool that plays well in a stack. Rejects closed ecosystems and CSV-only exits.
- **The Skeptic** (v1.2): Assumes the marketing is lying until the evidence says otherwise. Hunts lock-in, dark patterns, hidden cost and dead changelogs. Exists to keep the rest of the panel honest.

## European sovereignty — proven facts

No sovereignty finding yet.

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Encryption: yes · yes [S1]
- SOC 2: yes [S1]

**Integrations**
- API: yes [S1]
- API: yes [S7]
- API access: yes [S7]
- API scope: API can create, update, and manage projects and tasks [S1]
- Gmail: Gmail · native integration [S7]
- Google calendar: Google Calendar · native integration [S7]
- Google meet: Google Meet · native integration [S7]
- Icloud calendar: iCloud Calendar · native integration [S7]
- Microsoft teams: Microsoft Teams · native integration [S7]
- Native built in: yes · no [S6]
- Outlook 365: Microsoft Outlook 365 · native integration [S7]
- Siri: Siri · native integration [S7]
- Task from email: yes · forward email to Motion, task auto-created [S6]
- Task from email date priority mapping: due_date · priority [S6]
- Task from email mapping: description · title [S6]
- Task from email parsing: title · due_date · priority [S6]
- Zapier: Zapier, Zoom, Google Meet, Gmail, Outlook, Siri, HubSpot, Salesforce, Teams, Slack, and hundreds more [S1]
- Zapier: Zapier · native integration [S7]
- Zoom: Zoom · native integration [S7]

**Pricing**
- AI models included: OpenAI · Anthropic · yes [S1]
- Billing periods: monthly · annual · 33 [S9]
- Core features: tasks · projects · calendar scheduling · AI features [S9]
- Free trial: Free trial, cancel in 1 click [S1]
- Plans: ProAI · Business AI [S9]
- Seat counts: 1 · 3 · 5 · then increments of 5: 10, 15, 20, 25, 30, 35, ... [S9]

**Product**
- Activity feed: real-time log of changes, actions, and updates across tasks and projects [S3]
- Activity feed automations: tracks automated/backend updates including via API [S3]
- Activity feed location: task activity logs at base of task modal; project activity logs at base of project modal [S3]
- Activity feed project tracked: stage changes, plus comments and attachments at project level [S3]
- Activity feed system triggers: auto-creating tasks from email, Siri, or other integrations [S3]
- Activity feed task tracked: comments, @mentions [S3]
- Activity feed task tracked: assignee changes [S3]
- Activity feed task tracked: status changes [S3]
- Activity feed task tracked: labels, custom fields [S3]
- Activity feed task tracked: priority changes [S3]
- Activity feed task tracked: start/due date changes [S3]
- Activity feed task tracked: duration changes [S3]
- Activity feed task tracked: hard deadlines added/removed [S3]
- Activity feed task tracked: attachments [S3]
- Activity feed task tracked: linked dependencies [S3]
- Activity feed task tracked: title or description updates [S3]
- AI calendar assistant: yes [S1]
- AI chat: AI Chat lets users communicate in plain English to create work items [S8]
- AI chat: yes [S9]
- AI docs assistant: yes [S1]
- AI notetaker: yes [S1]
- AI notetaker: yes [S9]
- AI project manager: yes [S1]
- AI project manager: Motion positions itself as an AI Project Manager [S7]
- AI project template: yes [S8]
- AI scheduling: Motion advertises AI-powered scheduling enhancements [S11]
- AI task planner: AI Task Planner automatically creates and prioritizes tasks from projects and tasks with priorities, dependencies, deadlines, durations [S1]
- Autoplan: yes [S9]
- Block link: yes · yes [S2]
- Booking links: yes [S9]
- Business intelligence: yes [S1]
- Calendar combining: yes [S1]
- Capacity planning: yes [S9]
- Dashboards: yes [S1]
- Dashboards bar chart: comparing categories, segmenting tasks/projects across teams, assignees, or stages [S4]
- Dashboards cards: Dashboards are made up of customizable cards that visualize work as numbers, charts, or summaries [S5]
- Dashboards chart actions: Expand · Edit · Duplicate · Remove [S5]
- Dashboards chart types: number · bar · pie · line [S4]
- Dashboards chart types: number · bar · pie · line [S5]
- Dashboards data sources: Tasks · Projects [S5]
- Dashboards grouping: Grouping same as X-axis fields except Assignee [S5]
- Dashboards line chart: progress or velocity, workloads, deadlines, completion rates across weeks or months [S4]
- Dashboards line chart settings: fixed or relative date range · Day · Week · Month · Quarter · Year · yes [S5]
- Dashboards number chart: single high-level metric, progress against goal [S4]
- Dashboards pie chart: work distribution, balance vs imbalance, percentages over raw counts [S4]
- Dashboards sharing: yes · yes [S5]
- Dashboards sorting: Value Ascending · Value Descending · Name Ascending · Name Descending [S5]
- Dashboards task filters archived: yes [S5]
- Dashboards x axis fields: X-axis can be any field including Assignee, Auto-schedule toggle, Completed on, Deadline, Duration, Estimated completion, ETA, Label, Priority, Project, Stage, Start date, Status, Workspace, Custom fields [S5]
- Dashboards y axis: Count · Total Hours [S5]
- Docs types: Docs: notes, processes, wikis, pages [S1]
- Domain auto join: yes [S9]
- Event creation: yes [S8]
- Integrations docs: yes [S9]
- Join requests: yes [S9]
- Login methods: email+password · Google · Apple · Outlook [S9]
- Meeting scheduling: yes [S1]
- Mobile app: yes [S9]
- Notetaker integration claim: Claims to be the only AI notetaker integrating with Docs, Calendar, Task Planner, Project Manager [S1]
- Notetaker transcripts: yes [S1]
- Permission precedence: yes [S2]
- Presence avatars: yes · yes [S2]
- Project generation accuracy: 90 [S1]
- Published readonly: yes [S2]
- Publishing: yes · yes [S2]
- Recurring team meetings: Supports recurring team meetings with built-in task tracking [S11]
- Roles: full_access · editor · viewer · remove [S2]
- Search: AI Search Assistant finds docs, notes, projects, tasks, communications [S1]
- Search indexing: no [S2]
- Sharing scope: yes · yes [S2]
- Siri integration: tasks can be auto-created from email and Siri [S3]
- Sync delay: yes · yes [S2]
- Task aggregation: yes [S1]
- Task chunking: Task chunking for larger projects can be enabled [S11]
- Task creation: Option + Space · ctrl + space · Alt + Space [S8]
- Task details: duration · deadline · priority [S8]
- Team accounts default: yes [S9]
- Templates: yes [S9]
- Tutorial access: Tutorials accessed from Calendar view via left scroll bar [S11]
- Tutorial sessions: In-app tutorial sessions covering how to use Motion features [S11]
- Tutorial topics: Getting Started · Task Management · Project Management · Recent Releases [S11]
- Tutorial youtube: Pre-recorded on-demand tutorial videos available on YouTube [S11]
- Unpublish: no · yes [S2]
- Version history: yes · yes · yes · yes [S2]
- Workflow builder: yes [S1]

**Support**
- Account access: yes [S10]
- Cancel plan: yes [S9]
- Cancellation page: yes [S10]
- Channels: help center articles · email support · support chat [S10]
- Chat access points: help center website bottom-right chat logo · in-app Help button (❓) top-left of Motion account [S10]
- Chatbot triage: yes [S10]
- Community channels: Reddit · X · LinkedIn [S11]
- Help center search AI: yes [S10]
- Knowledge base URL: resources > Knowledge base · usemotion.com [S10]
- Last updated: 8 months ago [S10]
- Platform docs: GitBook [S10]
- Response time: 24-48 hours · no [S10]
- Search shortcut: desktop · Cmd+K [S10]
- Tutorial sessions: yes [S8]
- Tutorial sessions: yes [S9]

## Questions

### Is Motion European?

Not determined: the vendor’s pages as captured do not say where Motion is based.

### Where does Motion store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

### Does Motion have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

### What are the best alternatives to Motion?

As of 21 Oct 2026, the panel rates [awork (4/5)](https://whats-best.ai/software/project-management/awork), [Kantree (4/5)](https://whats-best.ai/software/project-management/kantree) and [Teamwork.com (4/5)](https://whats-best.ai/software/project-management/teamwork) highest among the other 60 Project Management & Collaboration products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [awork](https://whats-best.ai/software/project-management/awork) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Motion alternatives](https://whats-best.ai/software/project-management/motion/alternatives).

## What this page leaves out

- 2 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 integrations fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 product fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor page: https://usemotion.com (checked 2026-10-13)
- [S2] Collaboration depth — found from sitemap: https://www.usemotion.com/help/knowledge-management/docs/reference-docs/collaboration-and-access (checked 2026-10-13)
- [S3] Collaboration depth — found from sitemap: https://www.usemotion.com/help/project-management/task/concept-tasks/activity-feed-tracking-and-logging (checked 2026-10-13)
- [S4] Reporting — found from sitemap: https://www.usemotion.com/help/project-management/dashboards/concept-dashboards (checked 2026-10-13)
- [S5] Reporting — found from sitemap: https://www.usemotion.com/help/project-management/dashboards/reference-dashboards (checked 2026-10-13)
- [S6] Integrations — found from sitemap: https://www.usemotion.com/help/settings/integrations/reference-integrations/native-integrations (checked 2026-10-13)
- [S7] Integrations — found from sitemap: https://www.usemotion.com/features/integrations (checked 2026-10-13)
- [S8] Onboarding effort — found from sitemap: https://www.usemotion.com/help/getting-started/quickstart (checked 2026-10-13)
- [S9] Onboarding effort — found from sitemap: https://www.usemotion.com/help/motions-onboarding-process (checked 2026-10-13)
- [S10] Support & documentation — found from sitemap: https://www.usemotion.com/help/motion-support/contact-support (checked 2026-10-13)
- [S11] Support & documentation — found from sitemap: https://www.usemotion.com/help/motion-support/motion-tutorial-sessions (checked 2026-10-13)

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Cite as: whats-best.ai, "Motion — Project Management & Collaboration", AI panel analysis, as of 2026-10-21. https://whats-best.ai/software/project-management/motion

Corrections: https://whats-best.ai/correct/735?target=page