# BarnManager — Stable & Equestrian Management

BarnManager by Digital Crumbs LLC holds a panel rating of 2.5/5 from 6 AI judges (category median 2.5/5), as of 2026-10-16. Provenance: Rest of world; sovereignty: not determined.

- Vendor: Digital Crumbs LLC (https://www.barnmanager.com)
- Category: [Stable & Equestrian Management](https://whats-best.ai/software/stable-management.md)
- Provenance (editorial classification): Rest of world
- Canonical page: https://whats-best.ai/software/stable-management/barnmanager
- Alternatives: https://whats-best.ai/software/stable-management/barnmanager/alternatives ([markdown](https://whats-best.ai/software/stable-management/barnmanager/alternatives.md))
- Data as of: 2026-10-20 · evaluated 2026-10-16 · oldest source captured 2026-10-16

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Digital Crumbs LLC
- Headquarters: Not stated on the vendor’s pages as of 16 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 16 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 16 Oct 2026

## The panel's verdict

BarnManager is stable and equestrian management software from Digital Crumbs LLC, a California limited liability company, with free iOS and Android apps. Scoring favors the money round: boarding and billing runs 6 to 7, on recurring and one-off charges that sweep into invoices on a set schedule, with past-due tracking, online payments and a QuickBooks export. Horse care records run 5 to 6, on a single horse profile holding health history, farrier, vet, medications and files. Staff and operations and facilities and lessons each sit at 4: no public information on time recording, shift planning or facility booking. The boarder portal split widest, 4 to 6 — the top score prized owner logins; the bottom weighed the absence of owner-to-stable request channels or separation between owners' views. Weakest are pricing transparency at 2 to 3 — no price figures on the captured pages, annual cost not computable — and sovereignty at 3 to 4 — the privacy policy states hosting in the United States, and no public information on a European option or a data processing agreement.

**Speaks for it:**
- Recurring and one-off charges sweep into invoices on a set schedule, with past-due tracking, online payments and a QuickBooks export.
- Each horse has a single profile holding health history, farrier, vet, medications and files, with feed and medication notes and reminders.
- Owner logins show a horse's schedule, updates and billing in one place, on web and free iOS and Android apps.
- Plans publish unlimited horses and unlimited users, with a free trial and free setup help.
- The privacy policy states personally identifiable information is not sold or rented.

**Held against it:**
- No price figures appear on the captured pricing pages, so an annual cost cannot be computed from public pages.
- The privacy policy states the services are hosted in the United States, and we found no public information on a European hosting option or a data processing agreement.
- We found no public information on time recording, shift or holiday planning, or task assignment with completion records.
- We found no public information on SEPA direct debit, VAT rates per service type, or credit notes.
- The terms reserve the right to compile and disclose aggregated metrics and trends to third parties.

**Best for:**
- You run a boarding yard and want the monthly billing round — recurring charges, approval, past-due tracking, online payment and a QuickBooks hand-off — inside one system.
- You want one structured record per horse — health history, farrier, vet, medications, feed notes and reminders — replacing whiteboard notes.
- You want boarders to check their horse's schedule, updates and billing themselves from any device.
- You prefer a plan structure of unlimited horses and unlimited users with free mobile apps and free setup help.

**Avoid if:**
- You must know the price before committing — the captured pricing pages publish plan inclusions but no price figures.
- You need European hosting or a data processing agreement — the privacy policy states hosting in the United States, and we found no public information on either.
- You employ staff and need working-time or time-recording documentation — the published staff features cover tasks, checklists and chat, and we found no public information on time recording.
- You run a school yard needing arena or equipment bookings with capacity rules, or online course registration with payment — the published scheduling covers lessons, competitions and vendor appointments.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The Boarding-Stable Owner | The Stable Manager | The Boarder | The Riding-School Lead | The Tax Adviser | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Board contracts, extra services & billing | 3/5 | 3.5/5 | 3/5 | 3.5/5 | 3/5 | 3/5 |
| Horse records, feeding & health | 3/5 | 3/5 | 2.5/5 | 2.5/5 | 2.5/5 | 3/5 |
| Staff, rotas & daily operations | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Boarder portal & communication | 3/5 | 2.5/5 | 2/5 | 2.5/5 | 2.5/5 | 2.5/5 |
| Facilities, lessons & events | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| European sovereignty | 1.5/5 | 1.5/5 | 1.5/5 | 1.5/5 | 2/5 | 1.5/5 |
| Pricing transparency | 1/5 | 1.5/5 | 1/5 | 1.5/5 | 1/5 | 1/5 |
| **Weighted verdict** | **2.5/5** | **2.5/5** | **2/5** | **2.5/5** | **2.5/5** | **2/5** |

### The judges

- **The Boarding-Stable Owner** (v1.0): Runs a forty-box Pensionsstall and loses a few hundred euros a month to blanket changes and leg wraps nobody wrote down. Wants extra services logged where they happen and billed without retyping, direct debit that collects on time, and one system instead of a spreadsheet and three WhatsApp groups.
- **The Stable Manager** (v1.0): Runs the morning round with two grooms, a trainee and a mini-jobber, and is the one the vet calls. Wants feeding plans the night shift can read on a phone, medication logged with who gave what, rotas and time records that hold up, and an app that still works at the far end of the barn.
- **The Boarder** (v1.0): Pays five hundred euros a month for her mare and works full time. Wants to see what the farrier did, why the bill has three extra wraps, and whether her turnout instruction was read — and does not want the other boarders, or an analytics company, seeing her horse's file.
- **The Riding-School Lead** (v1.0): Runs lessons six days a week on twelve school horses, plus weekend clinics with guest riders. Wants lessons and arena slots booked without double bookings, school horses not over-worked, ten-lesson cards that count themselves, and course payments that land in the same books as board.
- **The Tax Adviser** (v1.0): Does the books for a dozen equestrian businesses and knows that board, lessons and sold hay are not taxed alike. Wants invoices with GoBD-compliant numbering, VAT per service, a DATEV export instead of a shoebox of PDFs, and time records for the staff that would survive a customs minimum-wage check.
- **The Skeptic** (v1.0): Has seen stable apps arrive with a launch post and vanish two seasons later with the horse records inside. Reads "billing" that is a price list, "staff management" that is a chat, geofencing with no word on staff consent, and an imprint that names a riding stable rather than a software company — and asks what happens to the data then.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- CCPA rights: CCPA · yes [S5]
- Privacy policy URL: www.barnmanager.com/privacy [S4]
- Security practices: generally accepted industry standards · yes [S5]

**Data**
- Aggregated disclosure: yes · yes [S4]
- Deletion: removal of personal data requested via info@barnmanager.com [S5]
- Export required at end: yes [S4]
- Opt out: yes [S5]
- Ownership: yes [S4]
- Retention after termination: 30 [S4]

**Hosting**
- Availability SLA: 24x7x365 commercially reasonable efforts · no [S4]
- Region: United States [S5]

**Integrations**
- Cookies: persistent · yes [S5]
- Data export: yes · yes [S1]
- Quickbooks online: QuickBooks Online · yes [S3]
- Stripe: bank account connection to Stripe · payment processing · invoice/payment info transfer [S4]

**Legal**
- Age minimum: 18 [S4]
- Company name: Digital Crumbs LLC, dba BarnManager [S4]
- Customer content license: yes [S4]
- Entity: limited liability company · The Barn Manager LLC · Delaware [S5]
- Entity type: California LLC [S4]
- Governing law: Commonwealth of Massachusetts, U.S.A. [S5]
- Governing law: Massachusetts · Boston, MA courts [S4]
- Liability cap: 12 months of amounts paid [S4]
- Modification rights: yes [S4]
- Policy effective date: September 2021 [S5]
- Renewal notice: 14 [S4]

**Pricing**
- Annual discount: yes · 16 [S1]
- Automatic renewal: yes [S4]
- Billing model: credit card via Stripe Connect · annual · yes [S4]
- Cancel no refund: no [S4]
- Credit card required: yes [S4]
- Currency: USD [S4]
- Essentials monthly price: Essentials · 40 [S1]
- Essentials price: Essentials · 40 · USD · 14 [S3]
- Essentials trial and limits: 14 · yes · yes [S1]
- Free trial available: yes [S1]
- Increase notice days: 30 [S4]
- Invoice dispute window: 30 [S4]
- Late fee: 0.015 [S4]
- Plan switching: yes [S1]
- Pro monthly price: Pro · 70 [S1]
- Pro price: Pro · 70 · USD · 30 [S3]
- Pro trial: 30 · yes · yes [S1]
- Refund policy: yes · yes [S4]
- Taxes: customer · yes [S4]
- Yearly discount: yearly discount stated as 20% and 16% in two places · 20 · 16 [S3]

**Product**
- Any device access: Access your Account from Anywhere and Any Device [S2]
- Booking policies: Customizable cancellation, rescheduling, waitlist policies [S1]
- Chat: 1:1 and group chat [S1]
- Digital records: yes [S3]
- Essentials unlimited horses: yes [S3]
- Essentials unlimited users: yes [S3]
- Feed medication management: yes [S3]
- Feed medication tracking: Feed, supplements, medication and special-instruction notes [S1]
- Free trial: yes [S2]
- Horse records: Single horse profile with health history, farrier, vet, meds, and files [S1]
- Invoice scheduling: Charges sweep to invoices automatically or after approval [S1]
- Invoice split charges: yes [S3]
- Invoicing: invoice creation · automated recurring invoices · yes [S3]
- Invoicing charges: One-off or recurring charges; multiple contacts per billing account [S1]
- License scope: yes · yes · yes [S4]
- Metrics claimed: 65K+ · 8 · 50 [S1]
- Mobile apps: yes · iOS · Android [S3]
- No sale of pii: no [S5]
- Owner portal: Owner logins for schedule, updates, billing [S1]
- Payments: yes [S3]
- Platforms: iOS · Android · web [S1]
- Pro recurring billing: Advanced invoicing and recurring billing [S1]
- Pro revenue reporting: Revenue reporting and exports [S1]
- Quickbooks integration: Past-due tracking, online payments, reports, QuickBooks connection [S1]
- Reminders: yes [S3]
- Reports exports: yes [S3]
- Revenue tracking: yes [S3]
- Schedule lessons competitions: Schedule Lessons and Competitions [S2]
- Schedule vendor appointments: Schedule Appointments with Multiple Vendors [S2]
- Searchable notes: Searchable secure notes replacing whiteboards [S1]
- Shared calendar: Shared calendar with horse assignments [S1]
- Shared calendar: yes [S3]
- Tasks checklists: Tasks and checklists linked to horses and routines [S1]
- Third party processors: Stripe · Quicken · Plaid · payment processing · integrated services [S5]
- Transfer handwritten records: Easily Transfer Hand Written Records [S2]
- Trial free: yes · yes [S4]
- Unlimited records: Store and Locate Unlimited Records [S2]
- Unlimited users permissions: Customize Permissions for Unlimited Users [S2]

**Support**
- Channel: online through the Service [S4]
- Hours: Tuesday–Saturday · 8am–8pm · yes [S4]
- Privacy email: info@barnmanager.com [S5]
- Response commitment: yes [S4]
- Setup help: yes · yes [S1]

## Questions

### Is BarnManager European?

No. whats-best.ai classifies BarnManager as Rest of world.

### Where does BarnManager store data?

Not stated on the vendor’s pages as of 16 Oct 2026.

### Does BarnManager have a free plan?

Not stated on the vendor’s pages as of 16 Oct 2026.

### What are the best alternatives to BarnManager?

As of 16 Oct 2026, the panel rates [horsemanager+ (3/5)](https://whats-best.ai/software/stable-management/horsemanager-plus), [Equimondo (2.5/5)](https://whats-best.ai/software/stable-management/equimondo) and [LIVERYLive (2.5/5)](https://whats-best.ai/software/stable-management/liverylive) highest among the other 12 Stable & Equestrian Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [horsemanager+](https://whats-best.ai/software/stable-management/horsemanager-plus) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [BarnManager alternatives](https://whats-best.ai/software/stable-management/barnmanager/alternatives).

## What this page leaves out

- 5 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 integrations fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 subprocessors fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 support fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://www.barnmanager.com/ (checked 2026-10-16)
- [S2] Features page: https://www.barnmanager.com/home/features/ (checked 2026-10-16)
- [S3] Pricing page: https://www.barnmanager.com/pricing/ (checked 2026-10-16)
- [S4] Terms of service: https://www.barnmanager.com/terms-of-service/ (checked 2026-10-16)
- [S5] Privacy policy: https://www.barnmanager.com/privacy-policy/ (checked 2026-10-16)

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Cite as: whats-best.ai, "BarnManager — Stable & Equestrian Management", AI panel analysis, as of 2026-10-20. https://whats-best.ai/software/stable-management/barnmanager

Corrections: https://whats-best.ai/correct/855?target=page