# ProTime — Time Tracking & Attendance

ProTime by ProTime nv holds a panel rating of 1.5/5 from 6 AI judges (category median 2.5/5), as of 2026-10-21. Provenance: provenance unknown; sovereignty: not determined.

- Vendor: ProTime nv (https://www.protime.com)
- Category: [Time Tracking & Attendance](https://whats-best.ai/software/time-tracking.md)
- Provenance (editorial classification): provenance unknown
- Canonical page: https://whats-best.ai/software/time-tracking/protime
- Alternatives: https://whats-best.ai/software/time-tracking/protime/alternatives ([markdown](https://whats-best.ai/software/time-tracking/protime/alternatives.md))
- Data as of: 2026-10-21 · evaluated 2026-10-21 · oldest source captured 2026-10-20

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: ProTime nv
- Headquarters: Not stated on the vendor’s pages as of 20 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 20 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 20 Oct 2026

## The panel's verdict

ProTime nv, in workforce management since 1995 and part of the SD Worx Group, scores highest on absence and planning and on payroll export, both at 4 to 5, with time capture at a flat 4. Shift planning that combines availability, skills, aptitudes, preferences, contracted hours and legal requirements is the best-evidenced capability, and the pages state that validated time and absence data flows into payroll, HR and ERP systems without re-entry, through a native payroll link inside the SD Worx Group. The weakest marks are working time law at 2 to 3, where hours managed against contract, collective agreement and working-time rules rests on one sentence with no break, rest, retention or inspection mechanics, and project and billing at 0 to 1, where no project, cost-centre or billable dimension appears. Sovereignty spans 3 to 4: EU hosting is stated and ISO/IEC 27001:2022 and ISAE reports are published, but no subprocessor is named. flagged splits came back clear; the small spreads reflect differing credit for the SD Worx payroll link and the stated certifications. No prices appear on the captured pages.

**Speaks for it:**
- Shift planning combines availability, skills, aptitudes, preferences, contracted hours and legal requirements into one plan — absence and planning scored 4 to 5
- Validated time and absence data is stated to flow into payroll, HR and ERP systems without re-entry, with working time connected natively to payroll across Europe through the SD Worx Group — payroll export scored 4 to 5
- Automatic recording from terminal, app and browser, with terminals and access control from one supplier under one contract and one support line — time capture scored a flat 4
- EU hosting is stated, backed by GDPR, NIS2-readiness, ISO/IEC 27001:2022 certification and ISAE 3402 Type I and ISAE 3000 Type I reports — sovereignty scored 3 to 4

**Held against it:**
- No project, task, cost-centre, billable, rate or invoice-ready dimension appears in the captured material — project and billing scored 0 to 1
- Working-time-rule management rests on a single sentence, with no break, rest-period, daily-maximum, retention or inspection-ready export shown — working time law scored 2 to 3
- We found no public information on offline capture, geofenced check-in, or a correction-and-approval workflow for recorded hours
- No payroll system or export format is named, and no surcharge handling or lock step before transmission is shown, including German systems such as DATEV
- The contracting entity's jurisdiction is not confirmed on the vendor's own captured pages and no subprocessor is named

**Best for:**
- You run shift-based teams in construction, healthcare, hotels or manufacturing and need planning that blends availability, skills, contracted hours and legal requirements
- You want validated time and absence data to reach your existing payroll, HR or ERP systems without re-entry, with a native payroll link through the SD Worx Group
- You need hardware terminals and access control alongside the software, sharing one database under one contract and one support line
- You are a large enterprise or international company deploying for 100 to 5,000 employees with a stated EU-hosting posture

**Avoid if:**
- You bill recorded time to clients and need projects, cost centres, billable status, rates or an invoice-ready export — ask the vendor: the public pages we read do not show it
- You must put a working-time record in front of an inspection, with break, rest-period, retention and export mechanics documented up front
- Your works council or data-protection review requires a named subprocessor list and a confirmed contracting entity before approving employee time data
- Your crews record time where connectivity drops and you need offline capture and supervisor corrections evidenced before signing — the pages name the capture paths but nothing around them

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The Operations Lead | The Payroll Officer | The Works Council Advocate | The Agency Owner | The Field Supervisor | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Capture in the real workplace | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Working-time law & audit record | 1/5 | 1.5/5 | 1/5 | 1/5 | 1.5/5 | 1/5 |
| Absence & shift planning | 2.5/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Project, cost-centre & billing | 0/5 | 0.5/5 | 0/5 | 0/5 | 0/5 | 0/5 |
| Payroll handoff | 2/5 | 2.5/5 | 2/5 | 2.5/5 | 2.5/5 | 2/5 |
| European sovereignty | 2/5 | 1.5/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r |
| **Weighted verdict** | **2/5** | **2/5** | **1.5/5** | **1/5** | **1.5/5** | **1.5/5** |

### The judges

- **The Operations Lead** (v1.0): Runs a 200-person operation with office, workshop and field staff, and has to record all of them since the BAG ruling. Wants capture that fits each of those groups and a roster that reflects reality. Unmoved by a beautiful desktop timer that half the workforce cannot use.
- **The Payroll Officer** (v1.0): Turns the recorded month into an payroll run and answers for it. Cares about surcharges for night, Sunday and holiday work, time accounts that reconcile, and corrections that arrive after the close. Treats "export to CSV" as an admission that the handoff was never designed.
- **The Works Council Advocate** (v1.0): Has co-determination over how working time is recorded (BetrVG §87 (1) 6) and will not approve a system that watches more than it measures. Asks what GPS actually stores, who can read an individual's day, what is logged and what can be switched off. Reads "productivity insights" as a warning.
- **The Agency Owner** (v1.0): Bills forty people's hours to clients and lives on the gap between recorded and billable. Wants project structure, rate cards that survive a mid-project change, budget warnings before the overrun, and an export the invoicing system takes. Attendance compliance is the floor, not the product.
- **The Field Supervisor** (v1.0): Supervises crews on sites with no reliable signal and no desks. Judges everything by whether it works in a basement at 6am: offline capture, a shared terminal, corrections a foreman can make without a support ticket. A cloud-only app is a tool that will be filled in from memory on Friday.
- **The Skeptic** (v1.0): Has read a great many pages claiming to be "BAG-konform" and wants to know which feature makes that true. Reads compliance claims for what they do not say: which module, at which tier, and whether the terminal in the photograph costs extra.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- GDPR nis2 hosting: yes · yes · yes [S1]
- ISO 27001: yes · yes · yes [S1]

**Integrations**
- Payroll HR erp: Connects to payroll, HR and ERP systems; validated time and absence data flows through without re-entry [S1]

**Legal**
- Address: Mechelen · Bautersemstraat 68A · Belgium · 2800 [S1]

**Product**
- Access control: Centralised access control with permissions by door, zone, time slot or site; shared database with time tracking [S1]
- Company sizes: Large enterprise · International companies [S1]
- Customer count: Europe · 6000 [S1]
- European offices: 8 [S1]
- Founding year: 1995 · 30 [S1]
- Hardware software: Hardware and software from one supplier: terminals, access control and visitor management [S1]
- Industries: Construction · Finance · Healthcare · Hotels · Manufacturing [S1]
- Platform summary: Smart HR software for time tracking, workforce planning and access control [S1]
- Scalability: yes · 5000 · 100 [S1]
- Sdworx group: yes [S1]
- Time tracking: Automatic time recording from terminal, app or browser, managed against contract, collective agreement and working-time rules [S1]
- Workforce planning: Shift planning combining availability, skills, aptitudes, preferences, contracted hours and legal requirements [S1]

**Support**
- Channels: contact · FAQs · knowledge_base · support [S1]

## Questions

### Is ProTime European?

Not determined: the vendor’s pages as captured do not say where ProTime is based.

### Where does ProTime store data?

Not stated on the vendor’s pages as of 20 Oct 2026.

### Does ProTime have a free plan?

Not stated on the vendor’s pages as of 20 Oct 2026.

### What are the best alternatives to ProTime?

As of 21 Oct 2026, the panel rates [TimeTac (3.5/5)](https://whats-best.ai/software/time-tracking/timetac), [clockodo (3/5)](https://whats-best.ai/software/time-tracking/clockodo) and [ZEP (3/5)](https://whats-best.ai/software/time-tracking/zep) highest among the other 25 Time Tracking & Attendance products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [TimeTac](https://whats-best.ai/software/time-tracking/timetac) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [ProTime alternatives](https://whats-best.ai/software/time-tracking/protime/alternatives).

## What this page leaves out

- We found no public information on pricing on the pages we read (protime.eu). If the vendor publishes it somewhere else, send us the page.
- 1 product fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.

## Sources

- [S1] Security / trust page — found from the homepage: https://www.protime.eu/ (checked 2026-10-20)

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Cite as: whats-best.ai, "ProTime — Time Tracking & Attendance", AI panel analysis, as of 2026-10-21. https://whats-best.ai/software/time-tracking/protime

Corrections: https://whats-best.ai/correct/970?target=page