# Simplifier — Workflow Management

Simplifier by Simplifier AG holds a panel rating of 2.5/5 from 6 AI judges (category median 2/5), as of 2026-10-15. Provenance: EU-Made; sovereignty: not determined.

- Vendor: Simplifier AG (https://simplifier.io)
- Category: [Workflow Management](https://whats-best.ai/software/workflow-management.md)
- Provenance (editorial classification): EU-Made
- Canonical page: https://whats-best.ai/software/workflow-management/simplifier
- Alternatives: https://whats-best.ai/software/workflow-management/simplifier/alternatives ([markdown](https://whats-best.ai/software/workflow-management/simplifier/alternatives.md))
- Data as of: 2026-10-20 · evaluated 2026-10-15 · oldest source captured 2026-10-13

**AI-generated.** Every score, rationale and verdict here is written by a panel of AI judges from public evidence — an analysis, not a hands-on test. Every fact quotes the vendor page it was read from. No score can be bought. How scores are made: https://whats-best.ai/methodology

## At a glance

- Vendor: Simplifier AG
- Headquarters: Not stated on the vendor’s pages as of 13 Oct 2026
- Data hosting: Not stated on the vendor’s pages as of 13 Oct 2026
- Free plan: Not stated on the vendor’s pages as of 13 Oct 2026

## The panel's verdict

Simplifier, a workflow management platform from Simplifier AG of Würzburg, scores highest on hosting and portability with a flat 7: on-premises, hybrid and EU cloud deployment in Frankfurt or Amsterdam, Docker delivery, published system requirements, and an encrypted full-environment export available on request. Integrations and connectors follow at 6-7, carried by a vendor-maintained SAP addon from an SAP Silver Partner documented down to permission objects. Process design and run reliability each drew a flat 4: user tasks with group-based assignment and a granular execution log are documented, but we found no public information on deadlines, escalation, retries, error paths or failure alerting. Sovereignty is where the judges genuinely split, 3 to 5 — the data protection officer credited processing stated to take place in Germany by default (5), while the operations analyst (3) weighed the unconfirmed contracting entity and the missing subprocessor list, including the model providers behind the AI agents. Governance and audit sits at 5-6. The captured pages show no price, tier or billing unit.

**Speaks for it:**
- Hosting and portability scored a flat 7 across on-premises, hybrid and EU cloud in Frankfurt or Amsterdam, all with the same feature set.
- An on-request export hands over password-encrypted data volumes and a MySQL dump with which a customer can rebuild a Simplifier environment on its own.
- A vendor-maintained SAP addon from an SAP Silver Partner documents modules across ERP6, IS-U, MM, SD, PM, PP, WM, HR and QM down to the required SAP permission objects.
- Single sign-on spans OAuth, SAML, OpenID Connect, LDAP, Active Directory and SAP SSO2 with role synchronization, and projects separate design from runtime permissions.
- The execution log records connector executions with payload and parameters and treats any exception as a logged entry type.

**Held against it:**
- Run reliability scored a flat 4, with no public information on retries, error paths, failure alerts, runtime or throughput limits, or a status page.
- Process design scored a flat 4, with no public information on deadlines, escalation, substitutes or what happens to instances already running when a definition changes.
- Sovereignty scores span 3 to 5, with no public subprocessor list, no stated provider or location for the models behind AI-agent steps, and the contracting entity's jurisdiction not confirmed on the captured pages.
- Connector depth is evidenced on SAP only — we found no public information on a generic HTTP or webhook step, custom connectors, or Microsoft 365 or DATEV connectors.
- We found no public information on where connection credentials are stored, on payload redaction, or on how long execution payloads are retained.

**Best for:**
- You run SAP ECC or IS-U behind a firewall and want an automation engine installed on-premises next to the systems it calls.
- You need the same feature set whether you deploy on your own infrastructure, hybrid, or in an EU cloud in Frankfurt or Amsterdam.
- You route approvals by group or role, with recipients resolved from Active Directory or an HR system rather than named individuals.
- You want a stated exit path of encrypted data volumes and a database dump before committing to a platform.

**Avoid if:**
- You need published proof of unattended-run handling — automatic retries, error paths and overnight failure alerts — before trusting overnight batches.
- Your integration targets sit outside the SAP landscape that the documented connectors cover.
- Your procurement cannot complete without a confirmed contracting jurisdiction, a subprocessor list, and stated locations for where AI-agent steps process data.

## Scores by judge and criterion

Scores out of 5, each judge scoring independently against the published rubric (v1). "n/r" = not rated: the vendor publishes no price.

| Criterion | The Process Owner | The Integration Engineer | The Operations Analyst | The Head of IT | The Data Protection Officer | The Skeptic |
| --- | --- | --- | --- | --- | --- | --- |
| Process design, forms & approvals | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Connectors, API & on-premise reach | 3/5 | 3/5 | 3/5 | 3.5/5 | 3/5 | 3/5 |
| Execution, error handling & monitoring | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 | 2/5 |
| Governance, credentials & audit trail | 3/5 | 2.5/5 | 2.5/5 | 3/5 | 3/5 | 2.5/5 |
| Hosting options & portability | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 | 3.5/5 |
| European sovereignty | 2/5 | 2/5 | 1.5/5 | 2/5 | 2.5/5 | 2/5 |
| Pricing transparency | n/r | n/r | n/r | n/r | n/r | n/r |
| **Weighted verdict** | **2.5/5** | **2.5/5** | **2.5/5** | **3/5** | **3/5** | **2.5/5** |

### The judges

- **The Process Owner** (v1.0): Runs purchase approvals and invoice release for a 400-person Mittelstand company. Wants approvers set by role rather than by name, a substitute when someone is on holiday, deadlines that escalate, and a process change that does not break the forty requests already in flight.
- **The Integration Engineer** (v1.0): Wires the ERP to the shop, the shop to DATEV and the CRM to everything else. Wants connectors documented by action rather than counted in logos, a generic HTTP step for the rest, an on-premise agent that reaches the SQL server without a hole in the firewall, and a failed run replayable from the step that failed.
- **The Operations Analyst** (v1.0): Is asked every Monday why invoices took eleven days. Wants a searchable execution history, cycle times per step, alerts that reach a channel rather than an unread mailbox, runtime and throughput limits published before the month-end run hits them — and to know what a loop over 5,000 rows costs in tasks.
- **The Head of IT** (v1.0): Answers for every automation a department builds without asking. Wants SSO, separate test and production, an inventory of workflows with their owners — and an exit: definitions exportable as BPMN or documented JSON, a self-hosted edition, and an engine licence that will still apply in five years.
- **The Data Protection Officer** (v1.0): Reads every workflow as a chain of transfers. Asks where the execution log keeps its copy of the payload and for how long, which subprocessors and AI model providers a step sends data to, whether payloads can be masked, and what the approval trail records about employees before the works council asks.
- **The Skeptic** (v1.0): Knows that "7,000 integrations" counts connectors nobody maintains, that "unlimited workflows" says nothing about the tasks each run consumes, and that "no-code" ends at the first API without a connector. Reads for what counts as a task, how long failed runs are kept, which model an "AI agent" step sends data to, and whether the workflows can leave the platform at all.

## European sovereignty — proven facts

Built only from facts on the vendor's own pages; a dimension we could not prove is left open, never scored as zero. Headline: not determined.

| Dimension | Finding | Points | Source |
|---|---|---|---|
| Legal entity | Not determined | — | — |
| Ownership | Not determined | — | — |
| Data residency | Not determined | — | — |
| Subprocessors | Not determined | — | — |

## Key facts

Each fact is the vendor's own statement, cited to the source page it was read from ([S*n*] → Sources).

**Compliance**
- Employees bound: TMG · BDSG · EU-DSGVO [S2]
- Encryption: yes · yes · yes · yes · yes [S2]
- GDPR basis: Art. 6 Abs. 1 lit. a DSGVO · Art. 7 DSGVO · § 7 UWG · yes [S2]
- Sap partner status: Silver · yes [S12]

**Data**
- Export format: setup and migrate a simplifier environment on your own · compressed file for the complete data volumes encrypted with a password · compressed file with the mysql database dump encrypted with a password · yes [S13]
- Newsletter optout: yes [S2]
- Retention: store only as long as necessary or legally required, then block or delete [S2]
- Rights: Auskunft · Berichtigung · Sperrung · Löschung · Widerspruch · Datenübertragbarkeit · Widerruf [S2]

**Hosting**
- Datacenter: Hochsicherheitsrechenzentrum [S2]
- Deployment options: on-premises · hybrid · EU-Cloud · no · yes [S1]
- EU cloud locations: Frankfurt · Amsterdam · yes [S12]
- Hybrid model: on-premises runtime combined with cloud environment for distributed teams and phased cloud migration [S12]
- On premises model: deployment within own infrastructure [S12]
- Options: on-premises · hybrid · eu_cloud · no [S12]
- Processing location: Deutschland · possible in个别 legal cases [S2]

**Integrations**
- Marketplace availability: AWS Marketplace · Azure Marketplace · SAP Store [S12]
- Sap btp kyma: yes [S12]
- Sap endpoint selection: Connector endpoints selectable via an Endpoints tab [S7]

**Legal**
- Address: Würzburg · Nürnberger Str. 47A · Germany · 97076 [S3]
- Address: 97076 · Würzburg · Nürnberger Str. 47A · Deutschland [S1]
- Agb current version: 1.8 · Allgemeine Nutzungs- und Lizenzbedingungen der Simplifier AG · 2022-09-30 [S4]
- Commercial register: 12879 · Amtsgericht Würzburg [S2]
- Company: Simplifier AG [S6]
- Company: Nürnberger Str. 47A, 97076 Würzburg, Germany · Simplifier AG [S11]
- Company seat: Würzburg [S3]
- Entity: Würzburg · Simplifier AG · Nürnberger Str. 47A · Germany [S12]
- Entity: Simplifier AG · Nürnberger Straße 47A, 97076 Würzburg [S2]
- Entity address: Würzburg · Nürnberger Str. 47A · Simplifier AG · Deutschland · 97076 [S4]
- Entity name: Simplifier AG · AG [S3]
- Entity name: AG · Simplifier AG [S1]
- Executive board: Christian Kleinschroth · Christopher Bouveret · Florian Rühl · Reza Etemadian [S3]
- Executives: Reza Etemadian · Christian Kleinschroth · Christopher Bouveret · Florian Rühl [S2]
- Marketing agreement: marketing agreement with glossary annex · yes [S4]
- Page updated: 2025-12-11 [S10]
- Press email: presse@simplifier.io [S3]
- Register court: 12879 · Amtsgericht Würzburg [S3]
- Terms events: terms for events · yes [S4]
- Terms marketplace free apps: terms for free marketplace applications · yes [S4]
- VAT id: DE301489096 [S3]

**Pricing**
- Operating model tco: on-premises: no ongoing hyperscaler costs; EU cloud: predictable hosting costs; choice affects TCO and compliance efforts [S12]

**Product**
- Agentic AI apps: Agentic AI Applikationen Development [S1]
- AI governance: yes [S11]
- AI speed claim: 90 [S1]
- AI workflow steps: 3 · Anforderung in normaler Sprache, AI-Agententeam, produktionsreife Ergebnisse [S1]
- Application token audit: yes [S11]
- Automated code generation: yes [S11]
- Centralized identity: yes [S11]
- Connection pool settings: Connection pool configurable via Peak Limit (0=unlimited), Pool Capacity, Expiration Time, Expiration Check Period, Maximum Client Get Time (all in milliseconds where applicable) [S7]
- Copyright years: 2012-2026 [S1]
- Docker deployment: yes · yes [S12]
- Execution log entry types: Open App · Download App · Connector Execution · Connector Call Execution · Business Object Execution · Plugins · Asynchronous Connectors · Job Execution · Any above [S8]
- Execution log purpose: The execution log can be used to trace the execution of e.g. connectors [S8]
- Feature parity across models: yes [S12]
- Generated documentation export: SharePoint · wikis · Jira [S11]
- Governance: Governance by Design [S1]
- Governance pillars: Reusability · Projects · Identity & SSO · Role-Based Access · Monitoring · Documentation [S11]
- Identity SSO protocols: OAuth · SAML · LDAP · OpenID Connect · Active Directory · SAP SSO2 [S11]
- Login methods: SAP RFC connectors use Login Methods, typically Username/Password or SAP-Logon [S7]
- Monitoring access: accessed from the main menu, second button from the bottom [S9]
- Monitoring area contents: logs, monitoring data and various usage statistics [S9]
- Monitoring statistics: Performance and usage statistics monitoring [S11]
- Monitoring subpages: Monitor Workflows · Monitoring Sub Workflows · Statistics · Logs [S9]
- Newsletter content: product in use · events · webinars · low-code · digitalization · monatlich [S2]
- Parallel executions: Batch mode connector calls with multiple operations execute in parallel [S7]
- Permission lifecycle no orphans: yes [S11]
- Platform positioning: Enterprise-Plattform für Apps, Prozesse und KI-Agenten [S1]
- Process automation: Prozessautomatisierung & Workflows, End-to-End über Systemgrenzen [S1]
- Projects permission separation: yes [S11]
- Reusability: Reuse of components, modules and connectors [S11]
- Role access lifecycle: Role-based access control whose permissions adapt automatically to app lifecycle changes [S11]
- Role synchronization: yes [S11]
- Roles sections: Überblick · Globale Rollen · Projekrollen · Business Rollen · Bewährte Verfahren mit Projekten [S10]
- Roles topic: Documentation overview page on roles, rights, projects and best practices in Simplifier [S10]
- Sap addon access protocols: SOAP (SAP Enterprise Webservices) · SAP RFC [S6]
- Sap clean core: SAP Clean Core & Extension, RISE- und BTP-kompatibel [S1]
- Sap connector modules: SAP ERP6 · Business Partner · Object Status · Status Profile · ArchiveLink · Generic Object Services · Object Classification · Text · Partner Schema · Document (DIS/DRAW) · Change Document · Material · User [S6]
- Sap isu modules: SAP IS-U · Connection Object · Business Partner · Premise · Device Location · Meter Reading Order · Installation · Meter · Owner Allocation · Point of Delivery · Service Order · Street · Handler (ITIZ) · Account · Contract · SDSH (ITIZ) ·… [S6]
- Sap mm modules: SAP MM · Service Master · Purchase Order · Entry Sheet · Goods Movement · Purchase Requisition [S6]
- Sap other modules: Transfer Order · SAP WM · Personal Time Management · Time Sheet · SAP HR · Quality Notification · SAP QM [S6]
- Sap partner status: SAP Silver Partner [S6]
- Sap pm modules: SAP PM · Equipment · Functional Location · Measurement Point · Maintenance Notification · Service Notification · Service Order · Maintenance Order Confirmation [S6]
- Sap pp modules: SAP PP · Material BOM · Production Order Confirmation · Production Order [S6]
- Sap rfc connector: SAP RFC Connector is a documented connector type in Simplifier [S7]
- Sap rfc permissions: 16 · /ITIZ/*, BAPI_USER_GET_DETAIL, RFC*, SDIFRUNTIME, SYST, SYSU · FUGR, FUNC · S_RFC [S6]
- Sap rfc prerequisite: A SAP System must be created before setting up an SAP RFC connector [S7]
- Sap rfc wizard permissions: 03 · TAPLT, TFDIR, TFTIT · RFC-Wizard · S_TABU_NAM [S6]
- Sap sd modules: SAP SD · Sales Order · Customer · Customer Quotation · Vendor · Billing Document [S6]
- Sap soap permissions: <UUID of SOAP Service> or * for all SOAP services · HS · S_SERVICE [S6]
- Sap system mandatory: SAP System is a mandatory field when creating the connector [S7]
- Sovereignty dimensions: data_sovereignty · operational_autonomy · technological_sovereignty [S12]
- System requirements doc: Systemvoraussetzungen Simplifier [S4]
- Task inbox launchpad: Task title and description appear in the Task Inbox in Simplifier Launchpad; only the title shows in the Simplifier Mobile client [S5]
- Transport system: Apps and configurations move via packages and transports from development to production, similar to the SAP transport concept [S11]
- User task assignment: User tasks can be assigned to multiple groups and/or users, or via variables [S5]
- User task definition: User tasks are workflow activities performed by a user or group of users to complete the workflow [S5]
- User task recipient sources: Task recipients can be supplied via variables from external HR System, Active Directory, Database or Simplifier Application [S5]
- User task variable modes: Assigned variables can be configured as editable, mandatory, or read-only [S5]
- Workflow rest API task id: Workflow REST API exists; task IDs can be copied from activity settings for API use [S5]

**Support**
- Documentation: yes [S1]
- Responsibility split: availability · patching · backup · restore · security · infrastructure · backup · networking · hardening · updates · monitoring [S12]

## Questions

### Is Simplifier European?

Yes. whats-best.ai classifies Simplifier as EU-Made.

### Where does Simplifier store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

### Does Simplifier have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

### What are the best alternatives to Simplifier?

As of 15 Oct 2026, the panel rates [Tray.ai (3/5)](https://whats-best.ai/software/workflow-management/tray-ai), [n8n (3/5)](https://whats-best.ai/software/workflow-management/n8n) and [Camunda (2.5/5)](https://whats-best.ai/software/workflow-management/camunda) highest among the other 16 Workflow Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is [n8n](https://whats-best.ai/software/workflow-management/n8n) (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: [how scores are made](https://whats-best.ai/methodology#ordering). The full list, with European products first: [Simplifier alternatives](https://whats-best.ai/software/workflow-management/simplifier/alternatives).

## What this page leaves out

- 8 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 4 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 2 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material.
- 1 data fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material.
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown.
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement.

## Sources

- [S1] Vendor homepage: https://simplifier.io/ (checked 2026-10-13)
- [S2] Privacy policy: https://simplifier.io/datenschutz/ (checked 2026-10-13)
- [S3] Legal notice: https://simplifier.io/impressum/ (checked 2026-10-13)
- [S4] Terms of service: https://simplifier.io/agb/ (checked 2026-10-13)
- [S5] Process design, forms & approvals — found from sitemap: https://community.simplifier.io/doc/current-release/applications/build-workflows/using-user-task/ (checked 2026-10-13)
- [S6] Connectors, API & on-premise reach — found from sitemap: https://community.simplifier.io/doc/current-release/integrate/connectors/simplifier-sap/ (checked 2026-10-13)
- [S7] Connectors, API & on-premise reach — found from sitemap: https://community.simplifier.io/doc/current-release/integrate/connectors/sap-rfc-connector/ (checked 2026-10-13)
- [S8] Execution, error handling & monitoring — found from sitemap: https://community.simplifier.io/doc/current-release/maintain-optimize/monitoring/logging-monitoring/execution-log/ (checked 2026-10-13)
- [S9] Execution, error handling & monitoring — found from sitemap: https://community.simplifier.io/doc/current-release/maintain-optimize/monitoring/ (checked 2026-10-13)
- [S10] Governance, credentials & audit trail — found from sitemap: https://community.simplifier.io/de/doc/rollen-und-rechte/ (checked 2026-10-13)
- [S11] Governance, credentials & audit trail — found from sitemap: https://simplifier.io/en/technology/enterprise-governance-security/ (checked 2026-10-13)
- [S12] Hosting options & portability — found from sitemap: https://simplifier.io/en/technology/deployment-on-premises-hybrid-eu-cloud/ (checked 2026-10-13)
- [S13] Hosting options & portability — found from sitemap: https://community.simplifier.io/faqs/how-can-i-export-my-data-if-i-want-to-leave-the-simplifier-cloud/ (checked 2026-10-13)

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Cite as: whats-best.ai, "Simplifier — Workflow Management", AI panel analysis, as of 2026-10-20. https://whats-best.ai/software/workflow-management/simplifier

Corrections: https://whats-best.ai/correct/553?target=page