Features page (expense management) — Spendesk

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Facts read from this source

• Receipt capture ocr Report an error

  “OCR Receipt Capture When an employee snaps a photo of a receipt, AI-powered OCR instantly extracts the key data: merchant name, date, amount, currency, and VAT.”

• Smart request predictions Report an error

  “Smart Request Predictions By learning from each employee's expense reimbursement history, the system predicts and pre-fills the right claim values automatically — cost centres, budget codes, and more”

• Compliance enforcement Report an error

  “Automated Compliance Enforcement Rather than relying on humans to spot policy breaches, the intelligent automation flags out-of-policy spend before it's approved, routes claims to the correct approver automatically, and can block card activity for users who exceed policy limits.”

• Mileage per diem Report an error

  “Automated Mileage and Per Diem Calculations AI handles the calculation of complex regional reimbursement rules, including German per diems and UK/French mileage rates (including electric cars)”

• Live budget tracking Report an error

  “Live Budget Tracking Every expense claim deducts from the relevant budget the moment it's submitted”

• Expense overview Report an error

  “Company Expense Overview A centralised view of all submitted claims broken down by employee, team, and cost centre”

• Audit trail Report an error

  “Audit Trail and Claim History Access the full record of every expense claim: who submitted it, who approved it, and when it was paid.”

• Document storage Report an error

  “Digital Document Storage All receipts are stored digitally and permanently linked to the right user, project, and cost centre”

• Custom reporting Report an error

  “Customisable Reporting Export spend data in your preferred format, with reporting available at company level or filtered down to individual teams.”

• Mobile app Report an error

  “With the Spendesk mobile app, employees can claim back business expenses the moment they happen. Whether paid in cash or by card, the request is submitted instantly.”

• Trip reports Report an error

  “German per diems are calculated for you, complete with auto-generated trip reports.”

• Receipt stat Report an error

  “97-98% Receipts attached to of expense claims (vs. industry average of 60-70%).”

• Approval time Report an error

  “2 hours average approval time”

• Customers count Report an error

  “5,000+ finance teams trust Spendesk.”

• Ecosystem Report an error

  “Works with 50+ tools your teams already use”

• API Report an error

  “We have a fully open API so you can integrate any platform you want with Spendesk.”

• Community insights Report an error

  “BUILT WITH INSIGHTS FROM 12,000+ FINANCE LEADERS IN THE CFO CONNECT COMMUNITY”

• Payment providers Report an error

  “Payments services are provided as part of the Spendesk product by Spendesk Financial Services in the EEA, by Adyen in the UK and by Sutton Bank in the US.”

• Acpr license Report an error

  “Spendesk Financial Services is a French payment institution licensed by the ACPR under number 17518.”

• Fca adyen Report an error

  “Adyen N.V. is a Dutch bank, whose UK branch is licensed by the FCA to provide payment services under number 779800.”

• Sutton fdic Report an error

  “Sutton Bank is an FDIC insured member institution.”

• Visa cards Report an error

  “Visa debit cards are issued by Spendesk Financial Services in the EEA, by Adyen in the UK and by Sutton Bank in the US, pursuant to a license from Visa.”

• Spend limits visibility Report an error

  “Spend limits are shown clearly before employees submit a claim, so there are no surprises.”

• Approval time stat context Report an error

  “Every approved claim is ready to action, fully documented and reconciled”

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Scores citing this record

• The Controller Receipt capture & expense claims
• The Controller Company cards & spend control
• The Controller Approval workflows & expense policy
• The Controller Reimbursement, travel allowances & VAT
• The Controller Accounting handoff & DATEV
• The Finance Lead Receipt capture & expense claims
• The Finance Lead Approval workflows & expense policy
• The Finance Lead Reimbursement, travel allowances & VAT
• The Finance Lead Accounting handoff & DATEV
• The Office Manager Receipt capture & expense claims
• The Office Manager Approval workflows & expense policy
• The Office Manager Reimbursement, travel allowances & VAT
• The Skeptic Receipt capture & expense claims
• The Skeptic Approval workflows & expense policy
• The Skeptic Reimbursement, travel allowances & VAT
• The Tax Adviser Receipt capture & expense claims
• The Tax Adviser Approval workflows & expense policy
• The Tax Adviser Reimbursement, travel allowances & VAT
• The Travelling Employee Receipt capture & expense claims
• The Travelling Employee Approval workflows & expense policy
• The Travelling Employee Reimbursement, travel allowances & VAT