Verification, ownership & freshness — found from sitemap — Document360

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Facts read from this source

• Workflow definition Report an error

  “A workflow in Document360 is a structured process for creating, editing, reviewing, and publishing articles or category pages.”

• Workflow designer administrators Report an error

  “The Workflow designer is where admins and project owners define the stages in this process, adding custom statuses, configuring assignees, setting read-only restrictions, and reordering the workflow to match their team's requirements.”

• Workflow system statuses Report an error

  “System status Predefined statuses: Draft (start) and Published (end). Cannot be deleted or reordered.”

• Workflow custom statuses Report an error

  “Custom status User-defined statuses you create between Draft and Published to match your team's review process, for example Peer review, SME review, or Legal review. Can be created, edited, reordered, and deleted at any time.”

• Workflow auto assignee limit Report an error

  “You can configure up to 20 assignees per status, as a combined total of individual users and user groups.”

• Workflow read only toggle Report an error

  “Turn on the Read-only toggle if you want to prevent team members from editing or publishing articles while they are in this status.”

• Workflow mandatory comment Report an error

  “Turn on the Make comment mandatory toggle if you want to require users to enter a comment whenever an article is moved to this workflow status or published through it.”

• Workflow comment version history Report an error

  “The comment is stored as part of the version metadata and is available in the version history on the Knowledge base site and in PDF exports.”

• Workflow status delete irrecoverable Report an error

  “A deleted workflow status cannot be recovered. All due dates and assignee data associated with that status will also be lost.”

• Workflow auto assign not retroactive Report an error

  “Changes to the Auto assign to setting in the Workflow designer only apply when an article transitions into that status. Articles already in that status are not retroactively updated.”

• Workflow article level assignees Report an error

  “Additional assignees can be added or removed at the article level without affecting the Workflow designer configuration. Assigned users see the article on their Tasks page.”

• Workflow reorder system statuses Report an error

  “System statuses, Draft (start) and Published (end), are fixed in position and cannot be reordered. Only custom statuses can be reordered.”

Scores citing this record

• The Engineering Lead Verification, ownership & freshness
• The IT Administrator Verification, ownership & freshness
• The Operations Lead Verification, ownership & freshness
• The Quality Manager Verification, ownership & freshness
• The Skeptic Verification, ownership & freshness
• The Support Knowledge Manager Verification, ownership & freshness