Product documentation (external sharing) — Microsoft OneDrive for Business

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Facts read from this source

• External sharing purpose Report an error

  “External sharing in SharePoint and OneDrive allows users to share content with people outside your organization, such as partners, vendors, clients, or customers. You can also use external sharing to share between licensed users on multiple Microsoft 365 subscriptions.”

• External sharing default on Report an error

  “External sharing is turned on by default for your entire SharePoint and OneDrive environment.”

• Trial tenant restriction Report an error

  “Trial tenants can use SharePoint's robust collaboration features, but the scope of external sharing is restricted compared to licensed tenants.”

• Sharing models Report an error

  “SharePoint and OneDrive use two external sharing models: SharePoint external authentication SharePoint and OneDrive integration with Microsoft Entra B2B”

• Sharing setting levels Report an error

  “SharePoint has external sharing settings at both the organization level and the site level (previously called the "site collection" level). To allow external sharing on any site, you must allow it at the organization level.”

• Entrant b2b settings apply Report an error

  “When you use Microsoft Entra B2B integration, Microsoft Entra external collaboration settings, such as guest invite settings and collaboration restrictions, apply.”

• B2b guest account Report an error

  “Microsoft Entra B2B integration enabled Guest account always created Microsoft Entra settings apply”

• External auth no guest account Report an error

  “SharePoint external authentication (Microsoft Entra B2B integration not enabled) No guest account created* Microsoft Entra settings don't apply”

• Anyone links restriction option Report an error

  “For example, if you choose to allow unauthenticated sharing by using "Anyone" links, users can still share with guests, who sign in, and with internal users.”

• Stop sharing method Report an error

  “To stop sharing with guests, remove their permissions from the shared item or remove them as a guest in your directory. To stop sharing with people who have an Anyone link, go to the file or folder that you shared and delete the link or turn off Anyone links for the site.”

• Guest invitation email Report an error

  “When users share with people outside the organization, an invitation is sent to the person in email, which contains a link to the shared item.”

• Guest license limits Report an error

  “Because these guests don't have a license in your organization, they're limited to basic collaboration tasks”

• Guest license requirement Report an error

  “If your authenticated guests need greater capability such as OneDrive storage or creating a Power Automate flow, you must assign them an appropriate license.”

• Guest office web only Report an error

  “They can use Office.com for viewing and editing documents. If your plan includes Office Professional Plus, they can't install the desktop version of Office on their own computers unless you assign them a license.”

• Guest visibility of names Report an error

  “When users share a folder with multiple guests, the guests can see each other's names in the Manage Access panel for the folder (and any items within it).”

• Security recommendation Report an error

  “If you have confidential information that you shouldn't share externally, store it in a site that has external sharing turned off.”

• Group connected site sharing Report an error

  “For group-connected team sites, the group owners are site owners, and the group members are site members. In most cases, you want to share these sites by adding people to the Microsoft 365 group. However, you can share only the site.”

• Access requests Report an error

  “To limit internal sharing of contents on a site, you can prevent site members from sharing, and enable access requests.”

Scores citing this record

• The Agency Producer Sharing & external collaboration
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• The Tax Adviser Sharing & external collaboration