Documentation (data storage and retention) — Microsoft Whiteboard

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Facts read from this source

• Storage locations Report an error

  “Whiteboard content is stored in OneDrive and Azure. OneDrive is the default storage for all new whiteboards.”

• Azure storage exceptions Report an error

  “Whiteboards that were originally created in Azure, and whiteboards that were initiated on a Surface Hub or a Microsoft Teams Rooms device, are stored in Azure.”

• Azure dlp gap Report an error

  “Content in Azure doesn't support Data Loss Prevention (DLP), eDiscovery, retention policies, and similar features.”

• Azure management Report an error

  “This content can be managed using Whiteboard PowerShell cmdlets.”

• Azure deleted user behavior Report an error

  “As of June 1, 2022, the behavior of whiteboards on Azure changed. Any whiteboards shared with other users will be deleted.”

• Ownership transfer Report an error

  “If you want to retain a deleted user's whiteboards, before you delete the account, you can transfer ownership. You can transfer a single whiteboard or all of them to another user.”

• Onedrive sharepoint unsupported Report an error

  “Whiteboards are created in the OneDrive folder of the person who starts the whiteboard. SharePoint isn't yet supported.”

• Onedrive required for creation Report an error

  “Any users who don't have OneDrive provisioned are no longer able to create new whiteboards when this change is implemented.”

• File size Report an error

  “An average whiteboard might be anywhere from 50 KB to 1 MB in size and located wherever your OneDrive content resides.”

• Onedrive dsr support Report an error

  “You can use existing OneDrive tooling to satisfy data subject requests (DSRs) for General Data Protection Regulation (GDPR).”

• Onedrive controls supported Report an error

  “Data controls supported today: Retention policies Quota Legal hold DLP Basic eDiscovery - The .whiteboard files are stored as files in the creator's OneDrive. They're indexed for keyword and file type search.”

• Onedrive controls planned Report an error

  “Data controls planned for future releases: Sensitivity labels Analytics More eDiscovery support”

• Move files limitation Report an error

  “Whiteboard files can be moved in the same way as other content in OneDrive. However, share links and permissions might not move.”

• Audit logging Report an error

  “Whiteboard files stored in OneDrive are included in file audit log activities for create, modify, share, and delete activities.”

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