Documentation (sharing settings) — Microsoft Whiteboard

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Facts read from this source

• Meeting storage Report an error

  “The following scenarios apply only to new whiteboards created after Whiteboard switches to using OneDrive for Business storage. There's no change to previously created boards still stored in Azure.”

• Teams meeting link Report an error

  “When you share a whiteboard in a Teams meeting, Whiteboard creates a sharing link. This link is accessible by anyone within the organization.”

• Teams meeting company links Report an error

  “Whiteboards are shared using company-shareable links, regardless of the default setting. Support for the default sharing link type is planned.”

• External meeting collab Report an error

  “Whiteboard provides temporary viewing and collaboration on the whiteboard during the Teams meeting only. A share link isn't created and Whiteboard doesn't grant access to the file.”

• Anonymous settings Report an error

  “Then run the following Set-SPOTenant command: PowerShell Copy Set-SPOTenant -AllowAnonymousMeetingParticipantsToAccessWhiteboards On”

• Anonymous teams setting Report an error

  “Ensure that the Teams meeting setting Anonymous users can interact with apps in meetings is enabled. If the setting is disabled, any anonymous users (as opposed to guests or federated users) don't have access to the whiteboard during the meeting.”

• Anonymous setting default Report an error

  “By default, the Teams meeting setting Anonymous users can interact with apps in meetings is enabled.”

• Anonymous channel meeting limit Report an error

  “Even when AllowAnonymousMeetingParticipantsToAccessWhiteboards is enabled, Teams channel meetings have a limitation that anonymous users can't see the whiteboard share.”

• Anonymous setting replaces Report an error

  “This setting applies only to whiteboards and replaces the previously shared settings: OneDriveLoopSharingCapability and CoreLoopSharingCapability. Those settings are no longer applicable and can be disregarded.”

• Setting apply time Report an error

  “These changes should take approximately 60 minutes to apply across your tenancy.”

• Meeting enabled scenario Report an error

  “Start the whiteboard from a desktop or mobile device Storage: OneDrive for Business Owner: User who creates the whiteboard Enabled In-tenant users: Can create, view, and collaborate External users: Can view and collaborate during the meeting only (the button to share a whiteboard doesn't appear for external users) Shared device accounts: Can view and collaborate during the meeting only”

• Meeting disabled scenario Report an error

  “Start the whiteboard from a desktop or mobile device Storage: OneDrive for Business Owner: User who creates the whiteboard Disabled In-tenant users: Can initiate, view, and collaborate External users: Can't view or collaborate Shared device accounts: Can't view or collaborate”

• Mtr storage Report an error

  “Start the whiteboard from a Microsoft Teams Rooms device Storage: Temporary local storage. A local whiteboard will be removed if it isn't saved Owner: None (unless a non-MTR in-tenant user joins the meeting, which saves the whiteboard to their OneDrive for Business)”

• Mtr two rooms limit Report an error

  “Whiteboard collaboration between only two Teams Rooms isn't supported.”

• Surface hub meeting limit Report an error

  “If a Whiteboard is stored in OneDrive and already attached to a meeting, it can't be initiated on a Surface Hub or Microsoft Teams Rooms device. An authenticated user on another device must do so. We plan to enable this functionality in a future release.”

• Multi site requirement Report an error

  “If the organization have multiple sites, make sure to AllowAnonymousMeetingParticipantsToAccessWhiteboards is enabled for all the sites.”

• Teams call same org Report an error

  “When all members of the call are from the same organization, any person can start and access the Whiteboard.”

• Teams call cross org Report an error

  “During a one-on-one call, only the original user who created the conversation or call between the two users can access the Whiteboard sharing button from the drop-down share tray button.”

• Teams call permission fixed Report an error

  “Permission to share the Whiteboard can't be changed after two users start a conversation. Deleting the chat that involves the two users doesn't restart the chat and doesn't reset who created or started the chat.”

• Teams tab sharing Report an error

  “When you add a whiteboard as a tab in a Teams channel or chat, Whiteboard creates a sharing link that's accessible by anyone in the organization.”

• Teams tab scenario Report an error

  “Add the whiteboard to a channel or chat from a desktop or mobile device Storage: OneDrive for Business Owner: User who creates the whiteboard Not applicable (only applies to meetings) In-tenant users: Can initiate, view, and collaborate External users: Not supported Teams guests: Not supported Shared device accounts: Not applicable”

• Native client sharing Report an error

  “When you share whiteboards from the web, desktop, or mobile clients, you can choose specific people. You can also create a sharing link that's accessible by anyone in the organization.”

• Native external sharing Report an error

  “Create the whiteboard from a desktop or mobile device Storage: OneDrive for Business Owner: User who creates the whiteboard Not applicable (only applies to meetings) In-tenant users: Can share within their organization External users: Sharing with external users isn't supported at this time”

• Surface hub native storage Report an error

  “Create the whiteboard from a Surface Hub running Windows 10 Team edition Storage: Local Owner: None (Unless user sign ins to save and share the board, which saves to OneDrive for Business)”

• Surface hub external sharing Report an error

  “External users: Sharing with external users isn't supported at this time outside of a Teams meeting”

• Mtr native scenario Report an error

  “Create the whiteboard from Microsoft Teams Rooms Storage: Temporary local storage. A local whiteboard will be removed if it isn't saved Owner: None (unless the Whiteboard is escalated to start a meeting or Save and a non-MTR in-tenant user joins the meeting, at which point the whiteboard is saved to their OneDrive for Business)”

• Docs updated Report an error

  “Last updated on 06/23/2025”

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