Privacy policy — found from the homepage — Involv

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Facts read from this source

• Controller Report an error

  “The controller for your personal data is: Cognit BVtrading as Involv Gasthuisstraat 54 · 1760 Roosdaal · Belgium KBO 0891.127.518 · VAT BE 0891.127.518 · RPR Brussels (Dutch-speaking division)”

• Microsoft azure Report an error

  “Microsoft Corporation — Azure / M365 Cloud hosting for Service infrastructure EU (West Europe / North Europe)”

• Microsoft clarity Report an error

  “Microsoft Corporation — Clarity Session recordings, heatmaps (with consent) USA (DPF certified)”

• Hubspot Report an error

  “HubSpot Inc. CRM, marketing automation, live chat, meetings, knowledge base EU (Frankfurt, Germany)”

• Meta Report an error

  “Meta Platforms Ireland Ltd. Meta Pixel for Facebook/Instagram retargeting (with consent) EU (Ireland) + USA (DPF certified)”

• Cloudflare Report an error

  “Cloudflare Inc. CDN, bot protection and DDoS mitigation Global edge network (EU processing for EU visitors)”

• Cookiescript Report an error

  “CookieScript UAB Cookie consent management platform EU (Lithuania)”

• Referly Report an error

  “Referly Inc. Affiliate and partner referral tracking, B2B visitor identification USA (DPF certified)”

• List published Report an error

  “A complete and up-to-date list of sub-processors is published at involv-intranet.com/sub-processors/. We notify customers of material changes to this list at least 30 days in advance, giving customers the opportunity to object before the change takes effect.”

• Retention account Report an error

  “Customer account data Duration of contract + 5 years Belgian statutory limitation period (Art. 2262bis Civil Code)”

• Retention billing Report an error

  “Customer billing data 7 years from end of financial year Belgian accounting and tax law”

• Retention telemetry Report an error

  “Service usage / telemetry logs Maximum 12 months Operational necessity; anonymised after expiry”

• Retention prospects Report an error

  “Sales prospect data (CRM) 3 years from last meaningful interaction”

• Retention session recordings Report an error

  “Session recordings (Clarity) 30 days Microsoft Clarity default; no long-term storage”

• Retention audit logs Report an error

  “Security and audit logs 24 months”

• Retention support tickets Report an error

  “Support tickets 3 years after ticket closure”

• Dsr acknowledgement Report an error

  “acknowledge your request within 5 business days; respond substantively within one month (extendable by two months for complex requests, with advance notice)”

• AI features Report an error

  “The Involv intranet Service includes AI-powered features such as smart search, content suggestions and text summarisation.”

• AI risk classification Report an error

  “We classify our AI features as limited-risk AI systems. No high-risk AI systems (Annex III, EU AI Act) are deployed within the Service.”

• AI no training on customer data Report an error

  “Customer content is never used to train, fine-tune or improve third-party foundation models.”

• AI processing region Report an error

  “AI processing takes place within the Microsoft Azure EU data boundary (West Europe / North Europe regions) by default.”

• AI opt out Report an error

  “Customers can disable AI features at tenant level through the Involv administration panel. Individual users can also disable AI suggestions in their personal settings.”

• AI transparency page Report an error

  “For detailed information about which AI models are integrated and how they operate, see our AI & LLM Transparency page.”

• Processing role Report an error

  “Cognit BV acts as processor under Article 28 GDPR and processes this data only: on documented instructions from the customer (Article 28.3.a GDPR)”

• DPA available Report an error

  “Our standard Data Processing Agreement (DPA) is available on request via info@involv-intranet.com.”

• Encryption Report an error

  “TLS 1.2+ encryption for all data in transit AES-256 encryption for all data at rest”

• Breach notification Report an error

  “we will notify the Belgian Data Protection Authority (GBA) within 72 hours of becoming aware of the breach (Article 33 GDPR)”

• No automated decisions Report an error

  “We do not make decisions about you based solely on automated processing that have legal or similarly significant effects (Article 22 GDPR).”

• Lead scoring Report an error

  “Our CRM assigns a score based on company firmographics (size, industry, geography), website engagement (pages visited, content downloaded) and interaction history (meetings, emails).”

• Cookie consent platform Report an error

  “All non-essential cookies are placed only after your explicit consent through our cookie banner, powered by CookieScript (CookieScript UAB, Lithuania, EEA).”

• Laws referenced Report an error

  “We process personal data in accordance with the EU General Data Protection Regulation 2016/679 ("GDPR"), the Belgian Data Protection Act of 30 July 2018, the Belgian Electronic Communications Act of 13 June 2005, and the EU AI Act (Regulation 2024/1689).”

• Children min age Report an error

  “We do not knowingly collect personal data from anyone under the age of 16”

• Version Report an error

  “Version 3.0Last updated: 20 May 2026 · Applies to: involv-intranet.com and the Involv intranet service”

• Change notice Report an error

  “Material changes (changes to purposes, legal bases, categories of recipients, international transfers, or your rights): communicated at least 30 days in advance via a banner on the Website”

• Authority complaint Report an error

  “Belgian Data Protection Authority (GBA / APD) Drukpersstraat 35, 1000 Brussels”

3 facts read from this page are not shown because they could not be confirmed on the page as captured.

Scores citing this record

• The Data Protection Officer Works council, private phones & privacy by design
• The Data Protection Officer European sovereignty
• The Frontline Operations Lead Works council, private phones & privacy by design
• The Frontline Operations Lead European sovereignty
• The Internal Communications Lead Works council, private phones & privacy by design
• The Internal Communications Lead European sovereignty
• The Microsoft 365 Administrator Works council, private phones & privacy by design
• The Microsoft 365 Administrator European sovereignty
• The Skeptic Works council, private phones & privacy by design
• The Skeptic European sovereignty
• The Works Council Member Works council, private phones & privacy by design
• The Works Council Member European sovereignty