Terms of service — Leave Dates

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• Entity Report an error

  “Leave Dates Ltd, a company registered in England and Wales with company number 16774634 whose registered office is at Paddocks End, Winkfield Row, Bracknell, RG42 6LX, United Kingdom”

• Terms last updated Report an error

  “Last updated 30th July 2026”

• Services description Report an error

  “the subscription services provided by the Supplier to the Customer under the Contract via the Supplier’s Website and / or the Supplier’s “Leave Dates” mobile application”

• Software purpose Report an error

  “the Supplier’s “Leave Dates” web and mobile software application to help plan and track staff leave”

• Subscription terms Report an error

  “Initial Subscription Term 1 (one) month or 12 (twelve) months from the Effective Date as set out in the Order Confirmation.”

• Additional subscriptions prorated Report an error

  “such fees shall be pro-rated from the date of activation by the Supplier for the remainder of the Initial Subscription Term or the then current Renewal Period (as applicable)”

• Payment method Report an error

  “provide to the Supplier valid, up-to-date and complete payment card details acceptable to the Supplier and any other relevant valid, up-to-date and complete contact and billing details and the Customer hereby authorises the Supplier and / or Stripe to bill such payment card”

• VAT treatment Report an error

  “are exclusive of value added tax, which shall be added to the Supplier’s amount(s) at the appropriate rate.”

• Fee increase notice Report an error

  “increase the Subscription Fees, the fees payable in respect of the additional User Subscriptions purchased pursuant to clause 4.3 and / or any support fees payable pursuant to clause 5.3 at the start of each Renewal Period upon 7 (seven) days’ prior notice to the Customer”

• Late payment interest Report an error

  “interest shall accrue on a daily basis on such due amounts at an annual rate equal to 4% (four percent) over the then current base lending rate of Bank of England”

• Uptime commitment Report an error

  “The Supplier shall use commercially reasonable endeavours to make the Services available 24 hours a day, seven days a week, except for:”

• DPA role Report an error

  “if the Supplier processes any personal data on the Customer’s behalf when performing its obligations under the Contract, the Customer is the controller and the Supplier is the processor for the purposes of the Data Protection Legislation”

• Breach notification Report an error

  “notify the Customer without undue delay on becoming aware of a personal data breach;”

• Data deletion on termination Report an error

  “on termination of the Contract and at the written direction of the Customer or upon the Customer’s deletion of its account, delete or return personal data and copies thereof to the Customer unless required by Applicable Law to store the personal data”

• Customer ownership Report an error

  “The Customer shall own all right, title and interest in and to all of the Customer Data that is not personal data”

• Backup recovery Report an error

  “the Customer’s sole and exclusive remedy against the Supplier shall be for the Supplier to use reasonable commercial endeavours to restore the lost or damaged Customer Data from the latest back-up of such Customer Data maintained by the Supplier.”

• Aggregated anonymised use Report an error

  “The Supplier may use, retain, disclose and publish Aggregated and Anonymised Data during and after the Subscription Term for analytics, benchmarking, statistical analysis, research, insights, industry reporting, product improvement, security, support and other similar lawful business purposes.”

• User subscription model Report an error

  “the maximum number of Authorised Users that it authorises to access and use the Services and the Documentation shall not exceed the number of User Subscriptions it has purchased from time to time”

• Third party access Report an error

  “The Customer acknowledges that the Services may enable or assist it to access the website content of, correspond with, and purchase products and services from, third parties via third-party websites and that it does so solely at its own risk.”

• Liability cap Report an error

  “the Supplier’s total aggregate liability in contract (including in respect of the indemnity at clause 13.2), tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of the Contract shall be limited to the total Subscription Fees paid for the User Subscriptions during the 12 (twelve) months immediately preceding the date on which the claim arose.”

• Client access for consultants Report an error

  “Clients those clients (and employees, agents or independent contractors of such clients) of the Customer, solely if the Customer is a consultant providing human resources, accounting or other similar services.”

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