Audit-proof archiving & retention — found from sitemap — PaperOffice

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Facts read from this source

• Worm retention Report an error

  “Records stay available and unchanged: sealed, locked until the term ends, then released for deletion.”

• Checksum versions Report an error

  “Retention per document type, a checksum per version, a log of changes and retention events.”

• Retention legal basis Report an error

  “Every type carries a retention period and a legal basis, and you choose the start date when you seal the document.”

• Worm checksum revisions Report an error

  “Sealed documents are under WORM protection that stays in place until the term ends.”

• Term end behavior Report an error

  “After the term ends, the system lifts the WORM lock and logs it. For an audit you export metadata together with the original files. Deletion stays a manual step, and a legal hold blocks it too.”

• Ingest channels Report an error

  “Documents arrive by upload, the scanner inbox, a watched folder or the REST API.”

• Scanner sftp Report an error

  “Scanners drop files into the inbox over SFTP, and PaperOffice takes them in.”

• Webhook connector Report an error

  “Your system wakes a connector by webhook, and it fetches new files from the watched folder.”

• Classification Report an error

  “Classification determines document type, sender and direction and proposes the matching retention rule.”

• Storage options Report an error

  “The archive lives in PaperOffice or on your NAS or server over SFTP. S3 and WebDAV connect as sources for import or indexing.”

• Legal hold Report an error

  “A legal hold locks documents beyond the end of the term. While it is active, nothing is deleted.”

• Audit export formats Report an error

  “Metadata of selected documents can be exported as Excel, CSV, JSON or PDF, optionally with original files and OCR text.”

• Version audit history Report an error

  “Every revision is kept as a version. For revision-secure documents, changes are recorded with timestamp and person in the audit history.”

• Retention end display Report an error

  “Every revision-secure document shows its retention end, days left and legal basis instead of getting lost in a spreadsheet.”

• Module AI dms Report an error

  “The AI-DMS holds documents, versions and metadata and forms the base of the archive.”

• Module audit center Report an error

  “The Audit Center shows AI audit findings with severity and the change history of revision-secure documents.”

• Module storage mounts Report an error

  “Storage Mounts connect NAS, servers and cloud storage when the files should stay with you.”

• Module workspaces Report an error

  “Workspaces separate clients, departments and projects with their own rights and security level.”

• Module smart search Report an error

  “Smart search finds archived documents by content instead of by file name.”

• Free tool retention calculator Report an error

  “Calculate retention periods and destruction dates.”

• EU data center Report an error

  “Processing and storage in our own EU data center, no US cloud.”

• Encryption Report an error

  “AES-256 at rest, TLS 1.3 in transit.”

• ISO 27001 Report an error

  “ISO/IEC 27001 CERTIFIED”

• SOC 2 Report an error

  “SOC 2 Type 2 IN PREPARATION”

• GDPR HIPAA Report an error

  “GDPR SOC 2 · In preparation ISO 27001 · Certified HIPAA-ready”

• Revision security Report an error

  “A revision-secure document cannot be deleted or moved until the term ends, and its file stays unchanged. A new revision is added as a new version, the previous one stays, and every version carries its own SHA-256 checksum.”

• Auditor access Report an error

  “You filter the document list by period and document type and export the metadata together with the original files. For the audit you create a user who may only read one workspace.”

• Storage split local Report an error

  “If the files should stay with you, PaperOffice stores them on your NAS or server over SFTP; index and metadata stay in the data center.”

• Import existing archive Report an error

  “Existing stock comes in through watched folders on Storage Mounts, the Data Importer (SFTP, S3, WebDAV, ZIP) or the REST API.”

• German retention terms Report an error

  “under German law eight years for accounting records such as invoices and bank statements, ten years for ledgers, inventories and annual accounts, six years for business letters.”

• Gobd reference Report an error

  “Rules such as the German GoBD ask for traceability, immutability and orderly retention.”

• AI assistant access Report an error

  “Search and analyze documents in Claude — try it without an account. Also in ChatGPT, Grok and Le Chat.”

• Trial Report an error

  “Test live now How it works No credit card”

• API full on every plan Report an error

  “Full API on every plan, billed in credits. The key is created in the app after phone verification; llms.txt describes the API.”

• Contracting entity Report an error

  “The contracting party for all PaperOffice services worldwide is PAPEROFFICE ENTERPRISE OPERATIONS, S.L.U., Pamplona, Spain.”

• Nas partnerships Report an error

  “Sole official DMS partner for QNAP: Classic app, AI BYOS.”

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Scores citing this record

• The Data Protection Officer Versioning, permissions & audit trail
• The Data Protection Officer Audit-proof archiving & retention
• The Data Protection Officer Search, retrieval & exit
• The Data Protection Officer European sovereignty
• The IT Integrator Versioning, permissions & audit trail
• The IT Integrator Audit-proof archiving & retention
• The IT Integrator Search, retrieval & exit
• The IT Integrator European sovereignty
• The Records Manager Capture, OCR & indexing
• The Records Manager Versioning, permissions & audit trail
• The Records Manager Audit-proof archiving & retention
• The Records Manager Search, retrieval & exit
• The Records Manager European sovereignty
• The Skeptic Versioning, permissions & audit trail
• The Skeptic Audit-proof archiving & retention
• The Skeptic Search, retrieval & exit
• The Skeptic European sovereignty
• The Mittelstand Owner Versioning, permissions & audit trail
• The Mittelstand Owner Audit-proof archiving & retention
• The Mittelstand Owner Search, retrieval & exit
• The Mittelstand Owner European sovereignty
• The GoBD Auditor Versioning, permissions & audit trail
• The GoBD Auditor Audit-proof archiving & retention
• The GoBD Auditor Search, retrieval & exit