BarnManager vs EquineM

BarnManager

Charges — one-off or recurring — sweep into invoices automatically or after approval, past-due accounts are tracked, clients can pay online, and the Pro plan offers revenue reporting and a QuickBooks connection for the bookkeeper, with multiple contacts linkable to one billing account and split charges across invoices. We found no public information on VAT rates per service type, SEPA direct debit mandates, credit notes or prepaid credit, and the accounting export is to QuickBooks rather than a DATEV format, so my clients' bookkeeping chain still breaks at the border.

EquineM

A Finance & Invoicing module at €35 per month and a Connection Bookkeeping add-on at €10 are documented, alongside integrations to 'various accounting and payment provider software packages' — none of them named. The billing pitch goes no further than charging 'the right people the right amount at the right time'; we found no public information on board contracts, recurring invoices, VAT rates per service, SEPA mandates, credit notes or an export to a named accounting tool. Without VAT per service line and a named export, I would still be keying the invoices by hand.

BarnManager

Each horse gets one profile holding health history, farrier, vet, medications and files, plus feed, supplement and special-instruction notes, with event and expiration reminders and general CSV exports. We found no public information on vaccination schedules, feeding plans shown per feeding round, a medication log with dose, date and who administered it, or a documented export of the full file to a new stable — exactly the documentation a vet or inspector would demand.

EquineM

The free horse module registers horse details, photos, documents, location history and arrivals and departures per horse, the digital health record carries vaccination schedules and reminders so vaccinations and deworming are not forgotten, and a paid Feed & Medicine module at €10 per month sits beside it. We found no public information on feeding plans laid out per feeding round, medication entries with dose, date and who administered them, farrier dates, or an exportable per-horse file — precisely the documentation a medication-law inspection or a receiving stable asks for.

BarnManager

There are tasks and checklists linked to horses and daily routines, a shared calendar, customisable permissions for unlimited users, and chat for the barn team. We found no public information on time recording for employees, holiday or shift planning, or boarder duty rotas — the working-time documentation a minimum-wage inspection asks for is nowhere addressed in the captured pages.

EquineM

Planning tracks the status of to-dos and aims to have 'the right people present at the right day and time', a Team availability module costs €10 per month, and roles with granular permission levels are documented. We found no public information on time recording for employees and mini-jobbers — the record a minimum-wage inspection demands — nor on holiday planning, boarder duty rotas or completion history per task.

BarnManager

Owners log in to see their horse's schedule, updates and billing in one place, with customisable permissions for unlimited users. The self-service booking portal for students and boarders is marked coming soon, and we found no public information on separate scoping for co-owners or part-boarders, push notifications for charges, or an owner's data being handed over on request — deletion goes by email to the vendor.

EquineM

Some owner-facing visibility is documented: customers 'can view occupancy at home', mare cards are kept 'for easy access for veterinarians and owners', and horse owners are named among the users the software serves. We found no public information on owners seeing the services or invoices billed to them, sending instructions to the stable, or how one boarder's data is kept out of another's view.

BarnManager

Lessons, competitions and vendor appointments are scheduled on a shared calendar, with customizable policies for cancellations, rescheduling and waitlists. We found no public information on arena or equipment bookings with time slots and capacity rules, equipment use flowing into billing, or school-horse workload — and the self-service booking portal for students and boarders is announced as coming soon rather than available.

EquineM

A reservation system covers the facilities a yard offers, with customers able to view occupancy from home, sold as a Facility planning module at €10 per month. We found no public information on time-slot rules and capacity, lessons or courses scheduled with riders and horses with online registration, or equipment use flowing into the invoice or a credit balance.

BarnManager

The privacy policy states the services are hosted in the United States and subject to United States law, that the vendor is not subject to the laws of the European Union, and names Stripe, Quicken and Plaid as processors; the captured pages name different US entities (a California LLC trading as BarnManager and a Delaware LLC). We found no public information on EU hosting, an EU contracting entity, or a data processing agreement for boarder and staff data, so for a European stable the whole chain — including push and payment providers — sits outside the EU.

EquineM

EquineM B.V. of the Netherlands is the named entity, data of the vendor and its sub-processors is stated to be stored and processed within the European Economic Area in ISO27001-certified datacenters, encrypted backups are made daily with monthly copies retained a minimum of seven years, and the privacy policy grants rights to examine, change or remove personal data. Hosting is described only as the company's 'own secure servers or those of a third party' without naming them; we found no public information listing subprocessors, offering a data processing agreement to the stable, or on the ownership structure, and the privacy policy page itself dates from 9-1-2015.

BarnManager

Both plans are priced publicly — Essentials at "$40 / Month" and Pro at "$70 / Month" — with unlimited horses and users, free setup help, free trials, and the terms documenting annual prepayment, taxes excluded and payable by the customer, non-refundable cancellation, and deletion of customer data 30 days after termination unless exported. The captured pages give different figures for the yearly discount (20% and 16%), and the pricing pages show monthly prices while the terms require payment on an annual basis in advance, so the real annual cost cannot be settled from the public pages alone.

EquineM

The pricing page publishes every module in euros per month — Finance & Invoicing €35, Facility planning €10, Feed & Medicine €10, Team availability €10, Connection Bookkeeping €10, Studfarm & Webshop €35 plus a variable charge of €0.80 per successful breeding — alongside horses unlimited and free under fair use, 1-9 accounts free, 10+ accounts at €10, a 21-day free trial, VAT treatment stated as excluding VAT, cancellation 'at any time' with activity until the end of the billing term, and RvO credit bundles priced from €10 to €80. We found no public information on whether the €10 for 10+ accounts is flat or per account, on any setup fee, on the price of the EquiBoard touchscreen, or on what happens to the data when a subscription ends.