Check-in, auto-release & booking rules — found from sitemap — Joan

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Facts read from this source

• Checkin methods Report an error

  “users must check in to a booked desk before it is released, by email or app notification, QR code or NFC tag, geolocation or a Zens smart desk sensor.”

• Checkin applies to assets Report an error

  “Note this page is completely shared with Parking & Asset booking. Any changes or configurations made here will apply to both desks and assets simultaneously.*”

• Checkin reminder email Report an error

  “users receive an email reminder 15 minutes before their reservation, prompting them to confirm their booking”

• Auto release Report an error

  “If a user fails to check in before the designated time, the system will automatically release the desk, making it available for others to reserve.”

• Release notification Report an error

  “Once the desk is released, the user will receive an email notification informing them that their reservation has been canceled.”

• Local checkin only Report an error

  “Office managers can also enable Local check-in only so that users can just check-in to their reservation by scanning the QR code or the NFC tag of the desk in the office.”

• Geolocation checkin Report an error

  “Once activated, your phone will detect when you are within a 200m (657ft) radius of your workplace and check you in automatically.”

• Geolocation requires mobile app Report an error

  “Please note that this feature requires the mobile application to be installed on your device; without it, automatic check-in will not be possible.”

• Zens sensor checkin Report an error

  “By integrating Joan desk booking system with Zens devices, employees can automatically check into their pre-reserved desks without manual action.”

• Zens no mobile app needed Report an error

  “With Zens integration the check-in process is automatic, and you will not need to use the mobile application to confirm the reservations.”

• Admin checkin visibility Report an error

  “Office Managers and Admin users can view a list of users who have completed their check-in for the day by navigating to Schedule -> People.”

• CSV export checkins Report an error

  “For a detailed overview of desk reservations, office managers can export a CSV file for the corresponding week.”

• Analytics dashboard Report an error

  “In addition to CSV exports, both Admins and Office Managers can utilize the Joan Analytics dashboard to monitor check-in trends and optimize office space management.”

• Copyright holder Report an error

  “© 2026 Visionect d.o.o. All rights reserved”

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