Joan

The Workplace Manager

Rooms, desks, parking and equipment are bookable from an interactive office map with a live floor plan, neighbourhood and team-zone booking filtered by department, recurring bookings, and four booking paths — room display, mobile app, calendar and the MyJoan portal — plus bots in Slack and Microsoft Teams and calendar sync with Google Workspace, Microsoft 365, Exchange and iCal, on wireless ePaper displays or third-party tablets. What holds it below the top is that we found no public information on desk attributes such as monitors or standing desks, hot versus assigned desks, importing plans from CAD, or which languages the localised interface covers. 2 3 7 8 12 13

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The People Lead

Desks, rooms, parking and equipment all book from a live interactive floor plan, and the neighbourhood and team-zone booking with a colleague-name search is exactly what my people ask for — sit next to the colleagues you plan with. Rooms sync with Microsoft 365, Exchange and Google Workspace, booking runs from the Teams chatbot, the Slack bot, the mobile app and the door displays, and recurring bookings and multiple office locations are covered. I found no public information on desk attributes such as monitors or standing desks, assigned desks, guest bookings linked to the host's desk, or floor plans imported from CAD or drawn in an editor. 2 6 7 12 13

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The Microsoft 365 Administrator

Joan books rooms, desks, parking and equipment from one interactive floor plan, with live desk status, neighbourhood and team-zone filtering, recurring bookings, QR and NFC stickers, walk-up booking on the ePaper door displays, and booking from the mobile app, the MyJoan portal, Microsoft Teams, Slack and our Outlook calendars. That is a solid multi-site core plus display-level booking. I found no public information on desk attributes such as monitors or standing desks, assigned desks, booking on behalf of a colleague, or an Outlook add-in that books a room and desk together. 2 3 6 8 12 13

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The Works Council Member

Desks, meeting rooms, parking and equipment are booked from a live floor plan with neighbourhood and team zones, recurring bookings, walk-up booking on the door display, calendar sync with Google Workspace, Microsoft 365, Exchange and iCal, and booking via the mobile app, the web portal, and bots in Microsoft Teams and Slack; visitor management exists as an add-on and several office locations are supported. I found no public information on desk attributes such as monitors or standing desks, assigned desks, booking on behalf of colleagues, floor plans imported from CAD, or stated languages and accessibility of the apps, which caps it below the top band. 1 2 3 7 8 12 13

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The Office Manager

Desks, rooms, parking spots and equipment are all reservable from one interactive floor plan, with neighbourhood and team-zone filters, recurring bookings, a mobile app, and booking through the room display, the web portal, Outlook or Google calendars and bots in Slack and Teams — that covers my 40 desks, three rooms and twelve spaces in one place. Walk-up booking on the door display and a stated setup time under two hours are exactly the afternoon project I want. We found no public information on desk attributes like monitors or standing desks, assigned desks, or booking on behalf of colleagues. 13 2 3 6 12 8 1

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The Skeptic

Desks, rooms, parking and equipment can be booked on an interactive floor plan filtered by floor or neighbourhood, with recurring bookings, a mobile app, the MyJoan web portal, walk-up booking on the door display, booking from Microsoft Teams and Slack, and calendar sync with Google Workspace and Microsoft 365. Neighbourhood and team-zone booking to sit near colleagues, room displays with check-in, and their own ePaper device line plus Crestron, ProDVX and any tablet or LCD go beyond that. We found no public information on desk attributes, assigned desks, booking on behalf of colleagues, CAD floor-plan import, or the accessibility and languages of the apps beyond a localized interface. 1 2 3 6 8 12 13

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The Workplace Manager

Desk check-in runs by email or app notification, QR code, NFC tag, geolocation with automatic check-in inside a 200-metre radius, or a Zens desk sensor, and unused desks and rooms are released automatically after a configurable window with an email notice to the no-show and a reminder 15 minutes before the reservation. Rules cover check-in enforcement, duration limits and advance windows applied globally, per building or per room, and the check-in configuration extends to parking and asset bookings. We found no public information on approvals for restricted areas, fair allocation of scarce parking, capacity limits per floor, or permanent desks released during an owner's absence. 3 12 13 14 15

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The People Lead

Check-in is unusually flexible — QR code, NFC tag, geolocation within a 200-metre radius, an email prompt and even a Zens wireless-charger sensor — with automatic release of unclaimed desks and rooms inside a configurable window, plus duration limits and advance-booking windows that apply globally, per building or per room. The reminder 15 minutes before the reservation and the email on release are nudge-style mechanics rather than a control system, which suits me. I found no public information on approvals for restricted areas, fair allocation of scarce parking, capacity limits per floor, or permanent desks released automatically during absence. 3 12 14 15

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The Microsoft 365 Administrator

Six check-in methods are documented — email, app notification, QR code, NFC tag, geolocation within a 200-metre radius, and the Zens desk sensor — with a 15-minute reminder email, automatic desk release when nobody checks in, room auto-release inside a documented configurable window of five to thirty minutes, and booking duration limits and advance windows that apply globally, per building or per room. I found no public information on approvals for restricted areas, fair allocation of scarce parking, capacity limits per floor, or assigned desks released during HR-synced absence, which keeps it below the top band. 3 12 14 15

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The Works Council Member

Check-in works by email or app notification, QR code, NFC tag, geolocation or a Zens smart desk sensor, desks and rooms are released automatically after a configurable no-show window, and rules — check-in enforcement, duration limits, advance booking windows — apply globally, per building or per room, with a 15-minute email reminder and a setting that forces users to be on-site to check in. From my seat the geolocation option that auto-checks a phone within 200 metres of the office is a monitoring capability we would have to negotiate around in a works agreement; I found no public information on approvals for restricted areas, assigned desks with release during absence, or fair allocation of scarce parking. 3 12 14 15

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The Office Manager

Desks and rooms release automatically when nobody checks in within a configurable window, and check-in works by app or email notification, QR code, NFC tag, geolocation or a Zens desk sensor, with an email reminder fifteen minutes before and a setting that requires people to be on-site to confirm. Booking duration limits and advance booking windows apply globally, per building or per room, and the same check-in configuration governs parking and assets. We found no public information on fair parking allocation such as a lottery or rotation, approvals for restricted areas, or assigned desks released automatically when the owner is away — the parking-fairness point is the one I needed most. 14 3 12 15 8

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The Skeptic

Check-in runs by email or app notification, QR code, NFC tag, geolocation within a 200-metre radius, a Zens desk sensor that needs no phone, and at the door display; desks and rooms release automatically after a configurable window — typically 5 to 15 minutes for desks and 5 to 30 for rooms — with a 15-minute reminder email, a release notification, duration limits and advance booking windows set globally, per building or per room, and a local check-in only setting. The check-in configuration is shared with parking and asset booking. We found no public information on approvals for restricted areas, rules per user group, assigned or permanent desks released during absence, fair parking allocation, or capacity limits per floor. 3 8 12 14 15

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The Workplace Manager

Employees can see their team's bookings for the week in the app or portal, browse the floor plan or search by colleague name to sit near their team, and a Joan 13 team grid shows up to nine colleagues' availability with the meeting subject hideable for privacy. Beyond that the coordination story thins out: we found no public information on a weekly planner of office, home and absence days, favourite colleagues, team or anchor days, office-day policies with nudges, notifications when colleagues plan to come in, or per-user visibility settings. 2 13 16 17

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The People Lead

The weekly view of the team's bookings, the live floor plan for booking next to your team and the booking assistant inside Microsoft Teams are a real start, but that is where the social layer stops. I found no public information on anchor days or team days, office policies with nudges rather than enforcement, favourite colleagues, notifications when colleagues plan to come in, a home-office and absence view, or per-user visibility settings for who sees my plans — the things that actually change whether people coordinate their commute. 2 6 13

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The Microsoft 365 Administrator

There is a view of the team's bookings for the week, colleague-name search on the floor plan, neighbourhood booking to sit near specific colleagues, and a Team Grid display on Joan 13 devices showing co-worker availability with the meeting subject hideable for privacy. I found no public information on a weekly planner covering home office and absence days, favourite colleagues, team or anchor days, notifications when colleagues plan to come in, or per-user visibility settings, so the coordination layer is thin for a hybrid programme. 2 13 16 17

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The Works Council Member

Employees see a live floor plan, can search by colleague name, book in their team's zone, and see their team's bookings for the week, and the team grid display can hide meeting subjects for privacy. Beyond that I found no public information on a weekly planner of office, home and absence days, favourite colleagues, team or anchor days, office policies with nudges, or visibility settings that let each employee decide who sees their plans — the only documented transparency control is hiding meeting subjects on displays. 2 13 16 17

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The Office Manager

Teams can see everyone's bookings for the week in the app or portal, search desks by colleague name and sit near their team using neighbourhood filters, and a Team grid display at a department entrance shows up to nine colleagues' availability. We found no public information on a weekly planner of office, home and absence days, favourite colleagues, office-day policies with nudges, notifications when colleagues plan to come in, or a per-employee visibility setting for who sees their plans. 2 13 17 16

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The Skeptic

You can see your team's bookings for the week, search a desk by colleague name, book next to your team on a live floor plan, and the Team Grid on a Joan 13 shows up to nine co-workers' availability with the meeting subject hideable. The Joan AI Agent in Microsoft Teams handles booking requests rather than office planning. We found no public information on a weekly office, home and absence planner, favourite colleagues, team or anchor days, office policies with nudges, sync with absence and HR systems, or per-user visibility settings for plans. 2 13 16 17

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The Workplace Manager

The MyJoan analytics dashboard reports desk occupancy per day, weekday and location, days working from the office per week, room occupancy, unattended meetings when check-in is enabled, visitor counts and air quality, with filters by location and timeframe, downloadable reports and a CSV of weekly desk reservations including check-in and check-out times; workplace data retention is capped at 12 months, deletion is available on request, and access sits with Admin and Office Manager roles under role-based control. For a board-facing decision it falls short on the method: room analytics is built from synchronised calendar data rather than check-ins, and we found no public information on anonymised reports with minimum group sizes, floor-level figures, consolidation scenarios, or material a works council could work with. 5 10 11 14 18 19

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The People Lead

The analytics dashboard is enabled automatically and covers rooms, desks and assets, visitors and even air quality from built-in sensors, with desk occupancy per day, weekday and location, unattended-meeting counts, filters, downloadable reports and weekly CSV exports that include check-in times. Retention is stated (twelve months for workplace data, calendar data for the subscription with deletion on request) and role-based access control exists. I found no public information on anonymised reports with minimum group sizes or published material a works council could work with, and attendance can be drilled down to the individual, which I would have to negotiate carefully before rollout. 5 10 11 14 18 19

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The Microsoft 365 Administrator

The MyJoan dashboard reports desk and room occupancy per day, weekday and location, unattended meetings, saved minutes per room, ghost meeting rates, peak hours and visitor counts, with filters, CSV and downloadable reports, and the displays carry built-in CO2, temperature, humidity and PM2.5 sensors; an ETL or cloud-storage path sends data onward. Retention is capped at twelve months for workplace service data with deletion on request, and dashboards are limited to Admin and Office Manager roles. I found no public information on anonymised reports with minimum group sizes, scenario or consolidation planning, or works council material, and the occupancy figures are calendar-derived rather than sensor-verified. 5 10 14 18 19 20

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The Works Council Member

The analytics cover desks, rooms, visitors and air quality, with occupancy percentages per day, weekday and location, no-show and ghost-meeting rates, filters by location and timeframe, CSV export of a weekly desk report including check-in and check-out times, a path to a company's own ETL pipeline, and retention stated per data type — calendar data for the duration of the subscription, workplace data at most 12 months, AI data at most 30 days — with deletion on request and role-based access. For my committee the problem is on the privacy side: analytics is enabled automatically, office managers can open a named list of who completed check-in, and attendance can be drilled down to the individual, and I found no public information on anonymised reports, minimum group sizes, or material a works council could use for an agreement. 5 10 14 18 19

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The Office Manager

The analytics dashboard reports desk and room occupancy per day, weekday and location, unattended meetings, saved minutes per room and days worked from the office, with filters, downloadable reports and a CSV export of weekly desk reservations including check-in and check-out times, plus air-quality readings from sensors built into the displays. Retention is stated per data type — workplace data at most twelve months, calendar data for the duration of the subscription — with deletion on request and role-based access for admins and office managers. We found no public information on anonymised reporting with minimum group sizes or published material for a works council agreement, which my data protection officer would ask for before this goes live. 18 19 14 5 10 11 12 20

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The Skeptic

Joan Analytics reports room occupancy per day, weekday and location, unattended meetings where check-in is enabled, desk occupancy, days working from the office per week, peak hours and ghost meeting rates, built from synchronized room calendar data and check-in/check-out times, with CSV export, location and timeframe filters, a 12-month retention ceiling and deletion on request. Presence detection through Cisco or Jabra cameras, Zens chargers, and an option to send data to an ETL pipeline edge toward the higher level. But the analytics is enabled automatically, attendance can be drilled down to an individual, and we found no public information on anonymisation or minimum group sizes, room size against meeting size, scenario planning, or material a works council could work with. 5 10 12 14 18 19 20

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The Workplace Manager

Calendar sync covers Google Workspace, Microsoft 365, Exchange and iCal with Microsoft Teams and Slack apps, single sign-on via OAuth2, Google and Microsoft 365, directory sync with Azure AD, Okta, OneLogin and JumpCloud, a documented SCIMv2 connection with automatic provisioning, groups and deprovisioning, and a documented API with webhooks, automation and export to a data platform. Named display and sensor hardware (Joan 6 RE, 6 Pro and 13 Pro, Crestron, ProDVX, Zens, Cisco and Jabra cameras), multiple office locations, multi-tenant support and a five-step setup are all documented; we found no public information on HR system sync, badge or access-control integration, audit logs, or administrators delegated per site. 6 7 8 11 12 20 21

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The People Lead

Calendar sync with Google Workspace, Microsoft 365, Exchange and iCal, a Teams chatbot and Slack bot, single sign-on via Azure AD, Okta and OneLogin, a documented API with webhooks and Zapier support, and a genuinely detailed Okta SCIM guide covering automatic provisioning, deprovisioning and group assignment make the identity story solid for a 250-person company. Room display and presence hardware is supported by named models (Crestron, ProDVX, Jabra, Cisco, Zens), and multiple office locations and multi-tenant support are stated. I found no public information on HR system sync, badge or access-control integration, audit logs, or bulk import of users and resources. 6 8 11 20 21

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The Microsoft 365 Administrator

SCIM v2 provisioning is documented end to end with an endpoint, token, automatic provisioning and deprovisioning and group assignment from Okta; Azure AD, Okta, JumpCloud and OneLogin directory sync and single sign-on are listed; room bookings sync with Microsoft 365, Exchange and Google Workspace; and the documented Joan API comes with automation and data-platform export. Displays run on named hardware — their own ePaper models plus Crestron, ProDVX and ordinary tablets — with Zens, Cisco and Jabra sensing. My security team will chase the gaps: no stated audit logs, no SAML or OIDC stated (only OAuth2), no HR system sync, no per-site delegated administration, and only one calendar solution per account. 6 7 8 11 20 21

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The Works Council Member

Identity plumbing is solid: a documented Okta SCIM setup with endpoint and token, group assignment, real-time sync and automatic deprovisioning, single sign-on with Azure AD, Okta and OneLogin, a documented REST API, webhooks through Zapier and IFTTT, calendar, Teams, Slack and Webex integrations, named hardware from Crestron, ProDVX, Cisco, Jabra and Zens, multi-tenant support, and role-based access under an ISO/IEC 27001:2022 certificate that can be downloaded. I found no public information on HR system sync such as Personio or Workday, audit logs of administrative actions, or a named support SLA, and those gaps matter at 2,000 people. 6 11 20 21

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The Office Manager

Calendar sync covers Google Workspace, Microsoft 365, Exchange and iCal, single sign-on runs with Azure AD, Okta and OneLogin, and there is a well-documented SCIMv2 flow with group assignment, real-time sync and automatic deprovisioning, alongside a documented API, webhooks, Zapier and IFTTT. Displays and tablets from Crestron, ProDVX, Apple and Android plus presence cameras from Cisco and Jabra are supported by name, and multiple offices and multi-tenant buildings run in one account. We found no public information on HR system sync, access control or badge integration, SAML or OIDC, audit logs, or administrators delegated per site. 21 11 6 7 12 3 8 20

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The Skeptic

Calendar sync covers Google Workspace, Microsoft 365 and Exchange with one connection per account; Slack, Teams, Webex and Zoom apps exist; SSO runs with Azure AD, Okta and OneLogin; the Okta SCIM setup is documented down to the endpoint, token, group assignment and automatic deprovisioning; and a documented API supports automation, custom applications and data-platform export. Displays and sensors are supported by named models — the Joan 6 RE, 6 Pro and 13 Pro plus Crestron, ProDVX, any tablet, Zens chargers, Cisco and Jabra cameras — with multiple office locations and multi-tenant support. We found no public information on HR system sync, badge or access-control integration, audit logs, bulk import, delegated administration per site, or a support SLA. 6 7 8 11 12 20 21

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The Workplace Manager

Visionect d.o.o. of Ljubljana, Slovenia is the contracting entity, and all customer data is hosted in EU data centres on Google Cloud in Belgium with no data leaving the European Union; a data processing agreement is published and ISO/IEC 27001:2022 certification is held with a downloadable certificate and annual surveillance reviews. The subprocessor list is only referenced — the privacy policy points to the data processing agreement's annex — and we found no public information showing the subprocessors and their locations, which is what keeps this short of the top end for my data protection officer. 9 10 11

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The People Lead

Visionect d.o.o. in Ljubljana is the contracting entity, all customer data is hosted in EU data centres in Belgium on Google Cloud with egress restricted so no data leaves the European Union, the privacy policy is governed by Slovenian and EU law with the Slovenian Information Commissioner named, ISO/IEC 27001:2022 certification is stated with a downloadable certificate, and a data processing agreement is among the published legal documents. Subprocessors appear only as a pointer to an annex of the data processing agreement, so their names and locations are not visible on the captured pages. 9 10 11

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The Microsoft 365 Administrator

Visionect d.o.o. is a Slovenian company under Slovenian and EU law with the Slovenian Information Commissioner as supervisory authority, and it states all customer data is hosted in Belgium on Google Cloud with no data leaving the EU, encrypted in transit and at rest, under an ISO/IEC 27001:2022 certificate I can download. A data processing agreement is listed among the legal documents and subprocessors are said to sit in its Annex 2, but the list itself is not published on the site, so my security team would have to request it rather than review it. 8 9 10 11

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The Works Council Member

The contracting entity is Visionect d.o.o. of Ljubljana, the privacy policy is governed by Slovenian and EU law with the Slovenian Information Commissioner named as supervisory authority, all customer data is stated to be hosted in Belgium on Google Cloud with the statement that no data leaves the European Union, a data processing agreement is published, and ISO/IEC 27001:2022 certification is stated with a downloadable certificate. I stop short of full confidence because the subprocessor list is only referenced — it sits in the data processing agreement annex rather than on the public pages — so the locations of the email, push, analytics and support providers in the chain cannot be checked before contract. 9 10 11

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The Office Manager

The contracting entity is Visionect d.o.o. of Ljubljana, Slovenia, all customer data is hosted on Google Cloud in Belgium with the statement that no data leaves the European Union, and a data processing agreement plus ISO/IEC 27001:2022 certification with annual external audits and a downloadable certificate are published. The subprocessor list is referenced in an annex to the data processing agreement rather than shown with locations on the public pages, and the certificate's scope is not spelled out beyond the company itself. 10 11 9 8

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The Skeptic

Visionect d.o.o. of Tržaška cesta 118, Ljubljana, Slovenia, founded 2007, is the contracting entity; all customer data is hosted in Belgium on Google Cloud with no data leaving the European Union; a data processing agreement is published; and ISO/IEC 27001:2022 is stated with a downloadable certificate and annual surveillance reviews. The subprocessor list is only referenced — "refer to DPA Annex number 2" — and the captured pages do not show the list itself with locations, which keeps this below the fully documented level. GDPR breach notification within 72 hours, the Slovenian supervisory authority, a 12-month retention ceiling for workplace services and deletion on request are all stated. 9 10 11

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The Workplace Manager

Public prices cover bundled plans from "€49 per month" (Team, 2 devices, 20 users) up to Enterprise+ "From €999/month" including 20 devices and 200 users, with additional users at "€0.99 per user per month", additional devices at "€9.99 per device per month", badge licences at "€20 per badge per year", per-device plan tiers from "€4.99 per device per month" to "€19.99 per device per month", and the rule that only people with a Joan account are billed — though the captured pages show two pricing presentations, flat user-and-device bundles on one and per-device tiers on another. Hardware is sold separately, and we found no public information on hardware prices, setup or platform fees, VAT treatment or a free tier. 8 12 13

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The People Lead

Public prices exist with real scaling detail — the Team plan from €49 per month, additional users at €0.99 and additional devices at €9.99 per month, badge licences at €20 per badge per year, and per-desk plans from $2.80 per desk per month with a $159 monthly minimum — plus a clear statement that employees booking via the calendar are not billed. The captured pages give different figures for the plan structure across the pricing, room-booking and desk-booking pages, and I found no public information on setup or platform fees, hardware unit prices, minimum term or VAT treatment. 8 12 13

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The Microsoft 365 Administrator

Tiers are public with a stated scaling rule: a Team plan from €49/month with 2 devices and 20 users up to Enterprise+ from €999/month including 20 devices and 200 users, each additional user at €0.99 per user per month and each additional device at €9.99 per device per month, with app accounts billed rather than calendar bookers and a €20-per-badge yearly licence. The captured pages give different figures for the plan structure — another page prices per device at €4.99 to €19.99 per device per month — and I found no public information on hardware prices, setup fees, minimum term or VAT treatment. 3 8 12 13

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The Works Council Member

Subscription tiers are public with a scaling rule — Team from €49 per month with 2 devices and 20 users, extra users at €0.99 per user per month, extra devices at €9.99 per device per month, badge licences at €20 per badge per year, and a stated definition of who counts as a billed user. The captured pages give different figures for the pricing model, one showing per-device plans at €4.99, €9.99 and €19.99 per device per month and another bundled user-and-device plans from €49 to €999 per month, and I found no public information on hardware prices beyond 'Hardware is sold separately', on setup or platform fees, on the price of the visitor-management add-on, or on VAT treatment and minimum term. 8 12 13

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The Office Manager

I can read a monthly figure straight off the site — plans from €49 per month, additional users at €0.99 per user per month, additional devices at €9.99 per device per month and a badge licence at €20 per badge per year — with only people holding a Joan app account billed, not calendar bookers. The captured pages give different figures for the pricing model: one set shows per-device plans from €4.99 per device per month up to €19.99, while the pricing page shows flat monthly plans bundling users and devices, Enterprise+ from €999 per month. Hardware is sold separately, and we found no public information on device prices, setup or platform fees, VAT treatment or minimum term, so I could not put a complete annual figure together for 70 people from the public pages. 8 12 13

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The Skeptic

The vendor's pricing page shows plans starting at €49 per month for a Team plan with 2 devices and 20 users, Enterprise+ from €999 per month with 20 devices and 200 users, extra users at €0.99 per user per month, extra devices at €9.99 per device per month, and ePaper badge licences at €20 per badge per year from 15 November 2026. The captured pages give different figures for how cost scales: this page bundles users and devices into flat monthly plans, while another page prices per device — Basic €4.99, Pro €9.99, Enterprise €19.99 per device per month billed annually — and hardware is sold separately and visitor management is an add-on, neither priced on the captured pages. We found no public information on setup or platform fees, VAT treatment, a free tier, or stated prices for the Business and Organization plans. 3 8 12 13

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