Desk Booking & Hybrid Workplace
Kadence
Rest of world Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Kadence, Inc. · kadence.co
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Kadence at a glance
- Vendor
- Kadence, Inc.
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Not stated on the vendor’s pages as of 5 Nov 2026
- Free plan
- Not stated on the vendor’s pages as of 5 Nov 2026
- Panel verdict
- The AI panel rates Kadence 3.5/5, the mean of 6 judges. Kadence, a desk booking and hybrid workplace platform from Kadence, Inc., scores strongest on booking and floor plans, hybrid coordination, and check-in and booking rules, each 7-8: desks, rooms, parking, lockers, pods and private offices sit on browser-editable floor plans, bookable from Teams, Slack, Outlook and the mobile apps; team days, starred colleagues, events and incognito mode carry the hybrid routine; attendance is counted from check-ins via the desktop agent, badge data, Wi-Fi, kiosks and displays, with no-shows auto-released. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Kadence, a desk booking and hybrid workplace platform from Kadence, Inc., scores strongest on booking and floor plans, hybrid coordination, and check-in and booking rules, each 7-8: desks, rooms, parking, lockers, pods and private offices sit on browser-editable floor plans, bookable from Teams, Slack, Outlook and the mobile apps; team days, starred colleagues, events and incognito mode carry the hybrid routine; attendance is counted from check-ins via the desktop agent, badge data, Wi-Fi, kiosks and displays, with no-shows auto-released. Occupancy analytics holds at 7 — check-in, badge, Wi-Fi and agent signals with a confidence score — but exports identify who booked and who checked in, and we found no public information on anonymised reports or minimum group sizes. Sovereignty is the genuine split, three judges at 6 and three at 4: stated US or EU hosting, published sub-processor locations, Standard Contractual Clauses and SOC 2 Type II against a New York-law contract with Kadence, Inc. and no EU entity or representative in the captured pages. Integration sits at 7-8; the pricing page offers quotes rather than listed prices.
Speaks for it
- Books desks, rooms, parking, lockers, pods and private offices on floor plans imported and edited in the browser, syncing two ways with Outlook and Google calendars
- Counts attendance from check-ins through the Kadence Agent, badge data, Wi-Fi, kiosks and room displays rather than bookings alone, with automatic release of no-show bookings
- Coordinates hybrid work with a weekly view of who is in, starred-colleague notifications, team days with neighbourhoods, events with RSVPs and an incognito mode that hides a person's location
- Administers identity with SAML and OpenID Connect single sign-on that can be made mandatory, SCIM sync, HR feeds from Workday, BambooHR and HiBob, and a public REST API on all plans
- States hosting in the US or EU with a published sub-processor list showing processing locations, a DPA, Standard Contractual Clauses for transfers to the US, UK, EU and Canada, SOC 2 Type II and Cyber Essentials
Held against it
- Contracts through Kadence, Inc. under New York law with JAMS arbitration, and no EU contracting entity or representative appears in the captured pages
- Booking exports show who created each booking and who checked in, and we found no public information on anonymised reports with minimum group sizes or role-based access to personal booking data
- We found no public information on works council material, on administrative audit logs, or on running several companies or tenants in one account
- We found no public information on EV chargers, wayfinding to the booked desk, or accessibility of the web and mobile apps
- Offers 'Get a quote' and 'Book a demo' rather than listed prices, with fees set in an order form
Best for
- You coordinate hybrid teams that already live in Microsoft Teams, Slack, Outlook or Google Workspace and want booking, team days and events inside those tools
- You need occupancy evidence built from check-ins, badges, Wi-Fi and the desktop agent, with consolidation scenarios, to support a lease or footprint decision
- Your identity stack runs on Microsoft Entra ID, Okta or Google and you want enforceable single sign-on, SCIM directory sync and a REST API available on all plans
Avoid if
- Your procurement requires an EU contracting entity or governing law outside New York
- Your works council or data protection officer must approve aggregate-only reporting before rollout, since exports identify who booked and who checked in
- You need published prices to budget before engaging the vendor
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 4 of 5 |
| Check-in, auto-release & booking rules | 4 of 5 |
| Hybrid work coordination | 4 of 5 |
| Occupancy analytics & employee privacy | 3.5 of 5 |
| Integrations, identity & administration | 3.5 of 5 |
| European sovereignty | 2.5 of 5 |
Desk, room & parking booking
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Desks, rooms, parking, lockers, pods and even private offices sit as space types on floor plans imported from our own drawings and edited in the browser, with team neighbourhoods changeable by date, recurring and multi-day bookings, booking on behalf of colleagues and guests, two-way Outlook and Google calendar sync, room displays on any tablet or on Neat devices, and 38 languages — that would handle my Tuesday crunch across Cologne, Munich and Vienna. We found no public information on desk attributes such as monitors or standing desks, EV chargers, wayfinding to the booked desk, or the accessibility of the apps, which keeps it off the top band. 2 3 13 15 16 18
The People Lead
Desks, rooms, parking, lockers, pods and private offices are bookable from Teams, Slack, Outlook, the web and the mobile app, on floor plans admins import and edit in the browser, with team neighbourhoods changeable by date, recurring and multi-day bookings, a scheduler role for booking on behalf of others, two-way Outlook and Google calendar sync, room displays with check-in, catering with a booking, and the product in 38 languages. We found no public information on wayfinding to the booked desk, EV chargers, or app accessibility. 2 3 5 6 13 16 18
The Microsoft 365 Administrator
Desks, rooms, parking, lockers, pods and private offices are bookable on floor plans that are imported and edited in the browser, with team neighbourhoods, assigned desks, recurring and multi-day bookings, QR booking links and booking on behalf of others; room bookings sync both ways with Outlook and Google Calendar and people book from Teams, Slack, the web, the mobile apps, the Outlook add-in and an AI assistant. Room displays run on any iOS or Android tablet or on Neat devices with on-the-spot booking and check-in, and the product works in 38 languages; we found no public information on desk attributes such as monitors or standing desks, EV chargers, wayfinding to the booked desk, or accessibility of the apps. 2 3 5 13 16 18
The Works Council Member
Desks, rooms, parking, lockers, pods and private offices are all bookable from Teams, Slack, Outlook, the web, the mobile apps and even AI assistants, with team neighbourhoods, guest bookings, two-way Outlook and Google calendar sync, room displays that check people in, imported floor plans editable in the browser, catering on the booking and 38 languages. We found no public information on wayfinding to the booked desk, EV chargers, or documented accessibility of the apps, which is what holds the score down. 2 3 5 16 18
The Office Manager
Everything my agency needs in one afternoon: desks, rooms, parking, lockers, pods and private offices on floor plans imported and edited in the browser, with booking from Teams, Slack, the web and the phone apps, two-way Outlook and Google room sync, an Outlook add-in, neighbourhoods, recurring and multi-day bookings, booking for colleagues, guest arrival notifications, catering with the room, room displays with check-in and 38 languages. The captured pages give no word on desk attributes such as monitors, on EV chargers, or on the accessibility of the apps. 2 3 5 13 16 18
The Skeptic
Almost everything at the top of the range is on paper: desks, rooms, parking, lockers, pods and private offices, neighbourhoods that rotate by date, floor plans imported and edited in the browser, recurring and multi-day bookings, a scheduler role booking for others, room displays on any iOS or Android tablet or Neat hardware, two-way Outlook and Google calendar sync, catering with the booking, and 38 languages. What holds it back is that we found no public information on wayfinding to the booked desk, on booking parity across channels, or on the accessibility of web and apps. 2 3 5 12 13 15 18
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
Check-in runs from the mobile app, the room display, Wi-Fi or network detection through the Kadence Agent, badge data, kiosks and the public API; no-shows are released automatically with grace windows configurable by room type, location or team; and rules cover durations, how far ahead people can book, priority access for selected groups, booking credits and per-floor capacity limits. We found no public information on approvals for restricted areas, fair parking allocation by lottery or rotation, or assigned desks released when the owner is away, and the HR sync of leave dates driving seating is tied to the WorkOps Pro plan. 2 3 4 5 6 20 21
The People Lead
Check-in runs through nearly every method a forgetful workforce needs: the desktop agent on network detection with floor-level, VPN-aware presence, Wi-Fi or badge via the public API, kiosks, room displays and the phone, with configurable grace windows, per-floor capacity limits, auto-release of no-show bookings, walk-in bookings created automatically, and Slack check-in reminders. We found no public information on approvals for restricted areas, fair lottery or rotation allocation of scarce parking, or NFC. 2 3 4 5 6 15 20
The Microsoft 365 Administrator
Check-in works from the mobile app, room displays, kiosks, badge data, Wi-Fi access and a desktop agent that signs in silently with Entra on Windows, with no-shows auto-released and walk-ins turned into bookings automatically. Rules cover booking windows and maximum durations, grace windows by room type, location or team, global policy with location-level overrides, booking credits per person or team, priority access for selected groups, capacity limits per floor, and permanent desks on an Assigned Desk Schedule with leave dates synced from Workday, BambooHR or HiBob in WorkOps Pro, plus check-in reminders through Slack. We found no public information on approval workflows for restricted areas, NFC check-in, or fair parking allocation by lottery or rotation. 2 3 4 5 6 21
The Works Council Member
Check-in works by app, room display, badge, kiosk, Wi-Fi and a software agent that signs in silently with Entra and detects the office network — every method our IT committee would have to pick from in a works agreement — with automatic release of no-shows, per-floor capacity limits, grace windows by room type, location or team, booking credits, priority access for selected groups, Slack check-in reminders, and leave dates synced from Workday, BambooHR or HiBob driving seating. We found no public information on approvals for restricted areas or fair parking allocation by lottery or rotation. 2 3 4 5 6 20
The Office Manager
No-show bookings are auto-released and check-in runs through the app, room displays, Wi-Fi and network detection, the desktop agent and badge data, with grace windows by room type, location or team, duration and lead-time rules, booking credits, priority for chosen groups, capacity limits per floor, Slack reminders and leave dates synced from HR systems to move permanent desks. We found no public information on a fair-allocation rule for scarce parking — nothing on lottery, rotation or priority spaces — so the Monday parking argument would stay with us. 2 3 4 5 6 21
The Skeptic
The no-show story is told properly: attendance is counted from check-ins, ghost bookings are reported separately, and auto-release frees rooms nobody confirms — and the check-in itself can come from an agent detecting the office network at floor level through VPNs, badges, Wi-Fi, kiosks, room displays or the public API. Grace windows vary by room type, location and team, capacity limits sit per floor, and HR-synced leave dates drive assigned seating. We found no public information on fair allocation of scarce parking by lottery or rotation, on approvals for restricted areas, or on NFC check-in. 3 4 5 6 20 21
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
The weekly view shows who is in, remote or absent, notifications flag when starred colleagues or the team plan to come in, people book next to a teammate, team days tie into neighbourhoods, and events with invitations and RSVPs run inside Teams and Slack; assistants can book on others' behalf and incognito mode hides a location from colleagues. Adherence to an office goal such as three days a week is reported in Insights Plus, as measurement. We found no public information on per-team policy nudges, admin-side visibility configuration or works-council-ready settings. 4 5 6 16 17 21
The People Lead
This is what my teams ask for: a weekly view of who is coming in and who is remote, starred colleagues with notifications when they head in, booking a space next to a teammate from Teams or Slack, team days with neighbourhoods that load-balance the office, an events module with invitations and RSVPs, HR leave dates synced to drive seating, a scheduler role for assistants, and incognito mode so employees decide who sees their location. Policy adherence is reported against an in-office goal such as three days a week, and we found no public information on aggregate-only adherence views or works council-ready configuration. 1 4 5 6 15 16 17 21
The Microsoft 365 Administrator
A weekly view shows who is booked in at each location versus remote, with starred colleagues, notifications that suggest days when starred colleagues or the team come in, booking next to a teammate, team days with neighbourhood assignment, and a full events module with invitations, RSVPs, polls and reminders via Slack or Teams; people can set more than one work status in a day including remote, hide their location with incognito mode, and the planner sits inside Teams and Slack with leave dates syncing from the HR system. Adherence to an in-office goal such as three days a week is reported in Insights Plus. We found no public information on anchor days per team or on visibility and privacy options documented for admins as well as employees. 4 6 15 16 17 21
The Works Council Member
There is a weekly view of who is coming in, starred colleagues with notifications, booking next to a teammate from Slack or Teams, team days with neighbourhoods, events with invitations and RSVPs, an incognito mode that hides a person's location from colleagues, several work statuses per day including remote, and a Booking Scheduler role for assistants. Policy compliance against an in-office goal such as three days a week is reported by team with actual versus expected attendance, and we found no public information that adherence is shown only in aggregate — the first thing a works agreement here would have to settle. 2 4 5 16 17 21
The Office Manager
A weekly view of who is coming in, starred colleagues with notification nudges, booking a space next to a teammate, team days with neighbourhoods assigned per day, office events with invitations and RSVPs, coordinators booking on behalf of others, compliance reporting against an in-office goal, and an incognito mode are all documented, with the planner inside Teams and Slack and HR leave dates synced. A named anchor-day concept and a best-office-day recommendation for a team are only partly covered. 2 4 6 15 16 17 21
The Skeptic
This is a real planner, not a booking list: a weekly view of who is coming in, starred colleagues with notifications, team days with neighbourhoods assigned for the day, events with RSVPs, the planner living inside Teams and Slack, more than one work status per day including remote, incognito mode to hide location, HR-synced absence, and policy-compliance reporting against an in-office goal with actual-versus-expected attendance. We found no public information on aggregate-only adherence reporting, works-council-ready configuration, or desks booked automatically from team plans. 2 4 5 6 15 16 17 21
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
Occupancy is reported from check-ins rather than bookings alone, with bookings, badges, Wi-Fi and sensors combined into one dataset, a confidence score when sources disagree, no-shows, peak days and heatmaps by building, floor and team, CSV export and a REST API for our BI tools, and scenario planning that closes floors to test a consolidation — Karger cut its real estate footprint by 80% on measured occupancy, which is board-grade evidence for my Munich lease decision. On the privacy side, admin-controlled retention and deletion 30 days after account closure are stated, but we found no public information on minimum group sizes in reports, role-based access to personal booking data, or material for a works council agreement. 1 4 5 10 18
The People Lead
Attendance, occupancy, no-shows, heatmaps and peak days are counted from check-ins rather than bookings alone, with badge, Wi-Fi, kiosk and agent signals combined and a confidence score based on how many sources agree; SpaceOps turns that into stack plans, seat-level layouts and side-by-side consolidation scenarios, with CSV export and a REST API for our reporting tools. There is admin-controlled retention and a stated 30-day deletion after closure, but we found no public information on anonymised reports with minimum group sizes or published works council material — the first thing my DPO would ask for. 1 3 4 5 18
The Microsoft 365 Administrator
Workplace Insights reports attendance, occupancy, no-shows, heatmaps and average weekly hours by building, floor and team, counted from check-ins rather than bookings alone, with peak days, check-in rates versus bookings, CSV export and a REST API to pull the data into our own reporting tools; presence combines the desktop agent, network detection, badge data and kiosks with a confidence score showing how many sources agree, and SpaceOps builds stack plans and consolidation scenarios side by side. Admins control how long personal data is kept. We found no public information on anonymised reports with minimum group sizes, role-based access to personal booking data, or material for a works council agreement. 1 4 5 10 18
The Works Council Member
On measurement this is nearly everything: attendance, occupancy, no-show rates, heatmaps and peak days by building, floor and team, taken from check-ins rather than bookings alone, combined with badge, Wi-Fi and agent presence, a confidence score based on how many sources agree, scenario comparison for floor consolidations, CSV export and a REST API for our own reporting. For my side of the table it is thinner: exports show who created each booking and who checked in, retention is admin-controlled with platform data deleted 30 days after account closure, and we found no public information on anonymised reporting, minimum group sizes, or material for a works council agreement. 1 4 5 9 10 18
The Office Manager
Attendance, occupancy, no-shows, heatmaps and average weekly hours by building, floor and team are counted from check-ins rather than bookings, with badge, Wi-Fi and agent signals combined and a confidence score, peak-day metrics, CSV export, a REST API and scenario planning in the space-planning module, plus a customer cited as cutting its footprint 80 percent. Admins control retention and employees get incognito mode, but we found no public information on minimum group sizes in reports, role-based access to personal booking data, or works council material. 2 4 5 18 20
The Skeptic
The figures are built from more than bookings — check-ins from the agent, badges, kiosks, displays and Wi-Fi, with booked-versus-checked-in reporting, no-show rates, peak days, heatmaps by desk, room and zone, a confidence score when sources disagree, CSV export and a REST API, plus scenario planning that stacks teams and closes floors, which one customer used to cut its footprint by 80% on measured occupancy. On the people side, though, the CSV export itself shows who booked and who checked in, and we found no public information on anonymised reports with minimum group sizes, role-based access to personal booking data, or material for a works council or data protection officer. 1 4 5 10 11 18
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
Single sign-on over SAML or OpenID Connect with Entra ID, Okta, Google and others, SCIM and directory sync, two-way Microsoft 365 room-calendar and Google Workspace sync, Teams and Slack apps, HR sync from Workday, BambooHR or HiBob, badge and access-control check-in, outbound webhooks and a public REST API available on all plans, building-level admins, bulk imports, an implementation checklist and a published standard SLA cover most of what my IT colleagues will demand. We found no public information on audit logs, running several companies in one account, or administration split by country. 3 6 7 9 20
The People Lead
Everything we run is in the list: two-way Microsoft 365 and Google calendar sync, an Outlook add-in, Teams and Slack apps with documented setup, single sign-on with Entra ID, Okta, Google, OneLogin or JumpCloud (SAML and OpenID Connect, enforceable), SCIM provisioning, HR sync from Workday, BambooHR or HiBob, badge check-in, real-time webhooks, a public REST API covering buildings, users, bookings and check-ins, per-building admins, bulk imports and a published implementation checklist with a standard SLA. We found no public information on audit logs or running several companies in one account. 2 3 4 6 7 9 20
The Microsoft 365 Administrator
Everything I need for a 1,200-person estate is documented: two-way sync with Microsoft 365 room calendars plus an Outlook add-in that books the room from the invite, Teams and Slack apps, mandatory single sign-on over SAML or OpenID Connect with Microsoft Entra ID and SCIM directory sync, a public REST API on all plans covering buildings, users, bookings and check-ins with outbound webhooks, badge and access-control check-in, room displays on named hardware (any iOS or Android tablet, or Neat devices), per-building admins, bulk spreadsheet import of desks and rooms, HR sync from Workday, BambooHR or HiBob, and a published standard service level agreement with an enhanced option. We found no public information on audit logs or on administering several companies or tenants in one account. 2 3 4 6 9 20
The Works Council Member
Two-way calendar sync with Outlook and Google, Teams and Slack apps, single sign-on with SAML or OIDC from Okta, Microsoft Entra, Google, OneLogin and JumpCloud that admins can make mandatory, SCIM and directory sync, HR sync from Workday, BambooHR and HiBob, badge and building management system integrations, webhooks to security tools, a public REST API on all plans covering buildings, users, bookings and check-ins, per-building admins, bulk imports of desks and rooms, a published implementation checklist and a standard service level document. We found no public information on audit logs, several companies in one account, or sensor hardware supported by named model. 3 6 7 9 20
The Office Manager
Single sign-on with SAML and OpenID Connect providers that can be made mandatory, SCIM sync, HR feeds from Workday, BambooHR and HiBob, badge and access-control check-in, a public REST API on all plans with outbound webhooks, room displays on any tablet or Neat devices, building-level administrators, bulk imports of desks and rooms, an implementation checklist and a published standard SLA are all documented. We found no public information on audit logs or on running several companies or tenants in one account. 1 2 3 6 7 9 13 20
The Skeptic
Identity and provisioning are genuinely covered: SAML and OIDC with Okta, Entra ID, Google, OneLogin and JumpCloud, SSO that admins can make mandatory, SCIM, HR sync from Workday, BambooHR and HiBob, badge and access-control check-in, webhooks to security tools, a public REST API on all plans, building-level admins, bulk spreadsheet imports, a published implementation checklist, and a named standard service level agreement with a purchasable enhanced one. We found no public information on administrative audit logs, several companies or tenants in one account, or SCIM provisioning with groups. 2 3 6 7 9 20
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
The privacy policy names Kadence, Inc. and the terms are governed by New York law, which as a German insurer I cannot sign away lightly, though the pages state hosting in the US or EU, regional hosting for an enterprise rollout, a data processing agreement, a published subprocessor list showing where data is processed, and Standard Contractual Clauses for transfers to the US, UK, EU and Canada. SOC 2 Type II and Cyber Essentials are stated, while we found no public information on an EU contracting entity or representative, and the vendor itself states it does not claim its infrastructure partners' ISO 27001 certification as its own. 2 3 9 10 11
The People Lead
Hosting can be in the EU, sub-processors are listed with where data is processed, a DPA is referenced, SOC 2 Type II and Cyber Essentials are stated, and standard contractual clauses cover transfers to the US, UK and Canada. But the contracting entity is Kadence, Inc. under New York law, and we found no public information on an EU entity, an EU representative or an on-premise edition — for a Hamburg works council, that is the conversation that matters. 2 9 10 11
The Microsoft 365 Administrator
The contracting entity is Kadence, Inc. under New York governing law, with transfers to the United States, United Kingdom and Canada covered by Standard Contractual Clauses; on the other side the captured pages state hosting in the US or EU with data hosting in our region on enterprise rollouts, publish a subprocessor list showing where data is processed, reference a data processing agreement, and state SOC 2 Type II and Cyber Essentials. No EU contracting entity or EU representative appears in the captured pages, so my security team would be reviewing a US-law chain even with EU hosting available. 2 3 9 10 11
The Works Council Member
The contracting entity is Kadence, Inc. of the United States, with terms governed by New York law and disputes to JAMS arbitration, and we found no public information on an EU contracting entity or representative. On the plus side the captured pages state hosting in the US or EU with regional hosting for enterprise rollouts, a published sub-processor list with where data is processed, a DPA, standard contractual clauses for transfers to the US, UK, EU and Canada, plus SOC 2 Type II and Cyber Essentials. The hosting infrastructure itself is unnamed, which caps what I can certify to the council. 2 3 9 10 11
The Office Manager
The contracting entity is Kadence, Inc. under New York law; hosting is offered in the US or EU, transfers to the US, UK, EU and Canada carry Standard Contractual Clauses, a DPA exists, sub-processors are listed with their processing locations, and SOC 2 Type II and Cyber Essentials are stated. No EU contracting entity or representative and no named hosting infrastructure appear in the captured pages. 2 9 10 11
The Skeptic
Parts of the chain are in daylight: hosting in the US or the EU with data hosting in your region for enterprise, a published sub-processor list with processing locations, a data processing agreement, standard contractual clauses for transfers to the US, UK, EU and Canada, SOC 2 Type II and Cyber Essentials, and 30-day retrieval then deletion of customer data at termination. But the contracting entity is Kadence, Inc. under New York law with JAMS arbitration, and we found no public information naming the EU hosting infrastructure or an EU entity or representative. 2 3 9 10 11
Pricing transparency
not rated — the vendor publishes no price
Show reasoningHide reasoning
How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
The captured pricing page offers 'Get a quote' and 'Book a demo' rather than listed prices, and no per-user, per-desk or per-site figure appears anywhere I read; the terms only tell me fees live in an Order Form, VAT is paid by the customer, fees can change at renewal on 30 days' notice, and early termination costs the lesser of the remaining term or six months of fees. I cannot budget a 900-person rollout from public pages — the packaging of WorkOps Pro and its add-ons is visible, but no price is. 9 17
The People Lead
The captured pricing page offers "Get a quote" and "Book a demo" rather than listed prices, and we found no public information on tier prices, per-user or per-desk rates, setup fees, minimum terms or a free tier. The terms do state that customers pay applicable sales or value-added taxes plus fees, and an early termination fee equal to the lesser of remaining-term fees or six months of fees. 9 17
The Microsoft 365 Administrator
The captured pages offer 'Get a quote' and 'Book a demo' rather than listed prices, so I cannot compute an annual cost for our 1,200 people and six sites from public information. The tier structure and some gating are public — the REST API is on all plans, room displays and the HR integration sit in WorkOps Pro, Insights Plus comes with WorkOps Pro or as an add-on, and single sign-on, SCIM and regional hosting come with an enterprise rollout — but we found no public price figures, free tier, minimum spend, hardware licence costs, or term and VAT treatment. 2 3 4 5 6 17
The Works Council Member
The public pages offer 'Get a quote' and 'Book a demo' rather than listed prices, and we found no public information on tier prices, price units, minimum users or minimum term, or setup and platform fees, so no buyer can compute an annual cost from the public pages alone. The terms do publish fee mechanics — value added taxes borne by the customer, fee changes on 30 days' notice at renewal, and an early termination fee equal to the lesser of the remaining-term fees or six months of fees — which is why this is not a zero. 8 9 17
The Office Manager
We found no public prices: the captured pages offer 'Get a quote' and 'Book a demo' rather than listed prices, and the terms place all fees on an order form, so I cannot read a monthly price off the website for my forty desks. The terms do state that the customer pays applicable sales or value added taxes and set an early-termination fee, but nothing a buyer could compute an annual cost from. 8 9 17
The Skeptic
The captured pricing page offers "Get a quote" and "Book a demo" rather than listed prices, so no buyer can compute an annual cost from public pages — the terms add only mechanics: fees live on an order form, taxes are the customer's responsibility, fee changes need 30 days' notice at renewal, and early exit costs the lesser of the remaining term or six months of fees. Rooms, parking, analytics, displays, SSO and setup are all unpriced publicly. 8 9 17
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined | — | uncited Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined ⚠ unverified | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Kadence
Is Kadence European?
No. whats-best.ai classifies Kadence as Rest of world.
Where does Kadence store data?
Not stated on the vendor’s pages as of 5 Nov 2026.
Does Kadence have a free plan?
Not stated on the vendor’s pages as of 5 Nov 2026.
What are the best alternatives to Kadence?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Mapiq (3.5/5) and anny (3/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Kadence alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Open source, Hosting options. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 49 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 27 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 6 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 3 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 2 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 3 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (21)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage kadence.co Checked 5 Nov 2026 Details →
- 2 Features page (desk booking) kadence.co Checked 5 Nov 2026 Details →
- 3 Features page (room booking) kadence.co Checked 5 Nov 2026 Details →
- 4 Features page (workplace occupancy) kadence.co Checked 5 Nov 2026 Details →
- 5 Features page (workplace analytics) kadence.co Checked 5 Nov 2026 Details →
- 6 Integrations page kadence.co Checked 5 Nov 2026 Details →
- 7 Documentation help.kadence.co Checked 5 Nov 2026 Details →
- 8 Pricing page kadence.co Checked 5 Nov 2026 Details →
- 9 Terms of service kadence.co Checked 5 Nov 2026 Details →
- 10 Privacy policy (names the privacy contact) kadence.co Checked 5 Nov 2026 Details →
- 11 Security / trust page kadence.co Checked 5 Nov 2026 Details →
- 12 Desk, room & parking booking — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 13 Desk, room & parking booking — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 14 Check-in, auto-release & booking rules — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 15 Check-in, auto-release & booking rules — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 16 Hybrid work coordination — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 17 Hybrid work coordination — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 18 Occupancy analytics & employee privacy — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 19 Occupancy analytics & employee privacy — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 20 Integrations, identity & administration — found from sitemap kadence.co Checked 5 Nov 2026 Details →
- 21 Integrations, identity & administration — found from sitemap kadence.co Checked 5 Nov 2026 Details →