deskbird

The Workplace Manager

Desks, rooms and parking all sit on interactive floor plans per floor and office, with filters for equipment, quiet zones and standing desks, hot and assigned desks on one plan, recurring and multi-day bookings, guests and visitors bookable alongside the host, catering with the room, room bookings syncing both ways with Outlook, Teams and Google Calendar, and kiosk displays at the room door — in nine languages including German, with floor plans generated from blueprints or sketches without CAD. We found no public information on wayfinding to the booked desk, EV chargers or lockers, or documented accessibility of the apps, which keeps this a notch below the top. 1 2 3 4 8 14 15

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The People Lead

Desks, rooms and parking all sit on interactive floor plans per floor and office, bookable in Teams, Outlook, Google Calendar and the mobile apps, with desk attributes, hot and assigned seating mixed on one plan, weekly recurring and multi-day bookings, and guest and visitor bookings — most of my checklist for a 250-person estate. The plan designer works from a blueprint or sketch with no CAD required, rooms carry catering and kiosk displays with one-tap check-in, and the product runs in nine languages including German. We found no public information on wayfinding to the booked desk, lockers or EV chargers, or the accessibility of the apps, which keeps it short of the top. 1 2 3 4 8 14 15

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The Microsoft 365 Administrator

Desks, rooms and parking are all bookable on interactive floor plans across offices and floors, with plans generated from a blueprint or sketch using AI and no CAD required, hot and assigned seating on one plan, filters for standing desks and quiet zones, weekly recurring and multi-day bookings, booking for colleagues and guests, and room bookings syncing both ways with Outlook, Microsoft Teams and Google Calendar. Room displays run as Kiosk Mode on any commercial tablet with walk-up booking and one-tap check-in, catering can ride along with rooms, and the product is available in 9 languages including German pages. We found no public information on an Outlook add-in that books a room and a desk together, lockers or EV chargers, wayfinding, or accessibility statements. 1 2 3 4 8 14

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The Works Council Member

Desks, rooms and parking are all bookable on interactive floor plans, in the app, on the web and natively inside Teams and Outlook, with hot and assigned seating on one plan, recurring bookings, filters for equipment and standing desks, booking for colleagues and guests, and floor plans generated from a blueprint or a sketch with no CAD required, in nine languages and with catering for rooms. We found no public information on wayfinding to the booked desk, accessibility of the apps, or resources such as lockers and EV chargers. 1 2 3 4 14

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The Office Manager

Desks, rooms and our twelve parking spaces are all bookable on interactive floor plans, with plans turned from a blueprint or napkin sketch into interactive maps in seconds, hot and assigned seating on one plan, filters for equipment like standing desks and quiet zones, recurring and multi-day bookings, native iOS and Android apps, and booking inside Teams, Outlook, Slack and Google Calendar with two-way room sync. On top of that there are room kiosks with one-tap check-in, catering and service requests with the room, guest and visitor bookings including visitor parking, and the product in nine languages including German. We found no public information on wayfinding to the booked desk, on EV chargers or lockers, or on documented accessibility of the apps. 1 2 3 4 8 14 15

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The Skeptic

Desks, rooms and parking all book on interactive floor plans across offices, with hot and assigned desks on one plan, recurring and multi-day bookings, check-in kiosks on any commercial tablet, catering with the room, guest parking tied to the visit, and nine languages — the floor-plan enhancer takes an architect blueprint or a napkin sketch. What I could not find: team neighbourhoods as a booking concept, lockers or EV chargers, wayfinding to the booked desk, or any accessibility statement, so it stops short of the top level. 1 2 3 4 8 14 15

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The Workplace Manager

Check-in runs by app, QR code, Teams, one tap on the room kiosk, a badge swipe at the entrance or automatically via the background agent, and unclaimed desks and rooms go back into the pool after a configurable window the vendor describes as typically 15 to 45 minutes; assigned parking even releases itself from HRIS absence data, and rules cover lead times by team, role and site, approvals, waiting lists and priority groups for people with special needs. We found no public information on capacity limits per floor or lottery- or rotation-based parking allocation. 2 3 4 14 15 19 22

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The People Lead

Check-in by QR code, app or Teams, automatic check-in when someone arrives (including badge swipe and a silent background agent), auto-release of desks and rooms after a typically 15–45 minute window, booking lead times by team, role or site, approvals, grace periods and reminders — the hygiene side is genuinely covered. Assigned parking auto-releases from HRIS absence data, with priority groups and waitlists; we found no public information on parking allocation by lottery or rotation or on capacity limits per floor. As the person who has to defend ghost-desk policies to a works council, I would have liked the no-show logic documented as clearly as the claimed 63% no-show reduction. 2 3 4 14 15 22

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The Microsoft 365 Administrator

Check-in runs by QR code, in the app, in Teams, on the room-display kiosk and by badge swipe, with automatic check-in when employees arrive and bookings nobody claims released back to the pool after a configurable window typically 15–45 minutes. Booking lead times can be set by team, role or site, approvals and buffer times are supported, grace periods and reminders manage no-show risk, and assigned parking auto-releases when HRIS absence data shows the owner is out, with waitlists and priority groups for scarce spots. We found no public information on capacity limits per floor or lottery- or rotation-based parking allocation. 2 3 4 14 15 16 22

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The Works Council Member

Check-in runs by app, QR code, Teams, room-display kiosk, badge swipe and an automatic agent, unclaimed bookings auto-release in a configurable window typically of fifteen to forty-five minutes, and rules cover lead times per team, role or site, approvals, grace periods and reminders, plus parking priority groups, waitlists and HRIS-absence-driven release of assigned spots. We found no public information on lottery or rotation for scarce parking, capacity limits per floor, or NFC check-in. 2 3 4 14 15 22

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The Office Manager

Check-in happens by QR code, in the app, in Teams, on a room-display kiosk, by badge swipe at the entrance or automatically on arrival, and bookings nobody claims are released back into the pool after a configurable window of 15 to 45 minutes, including rooms with a check-in requirement. Booking lead times can be set per team, role or site with approvals and buffer times, and assigned parking spots release automatically when HRIS absence data says the owner is away, with priority groups and waitlists to keep the twelve spaces fair. We found no public information on capacity limits per floor or on a lottery or rotation for parking. 2 3 4 14 15 22

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The Skeptic

Check-in by app, QR code, Microsoft Teams, room kiosk and badge swipe, with a written release window of typically 15–45 minutes, booking lead times by team, role or site, approvals, buffer times, grace periods and reminders — the no-show logic is actually documented, which is rarer than it should be. Parking gets priority groups and queue-position waitlists rather than lottery or rotation, and I found no capacity limits per floor and no HR-driven release for permanent desks (only for parking spots). 1 2 3 4 14 15 22

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The Workplace Manager

There is a weekly picture of who is in, colleagues you follow and where your team sits so people book nearby, plus office events, hybrid policies at individual, team or company level with smart suggestions for the right office days, planning inside Teams, and absences flowing in live from the HR system; profiles and activity are visible only to colleagues the employee has explicitly approved. We found no public information on anchor days as such, delegation for assistants, or notifications when colleagues plan to come in. 2 12 18 19

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The People Lead

This is what I care about most and it delivers: hybrid planning shows who is in the office, colleagues can be followed, the colleague view lets people sit near teammates, and smart suggestions pick the right days to come in — nudges rather than a control system. Policies are configurable at individual, team or company level, the planner runs inside Microsoft Teams, HRIS absences and org structures sync live, and profiles are visible only to colleagues the employee has approved. Pre-approved works council configurations for German councils and a Betriebsvereinbarung template make this presentable to my Hamburg works council; we found no public information on delegation for assistants or an explicit anchor-day concept. 2 12 14 18 19

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The Microsoft 365 Administrator

A colleague view shows who is in and lets people sit near teammates, hybrid planning shows who will be in the office, and smart suggestions nudge people toward the right office days against policies set at individual, team or company level, with HRIS absences flowing in automatically and employee profiles visible only to colleagues the employee has approved. Office events and aggregation thresholds the customer controls round this out. We found no public information on named team or anchor days, notifications when colleagues plan to come in, or delegation for assistants. 2 12 18 19

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The Works Council Member

Employees follow chosen colleagues and see where the team sits, in-office policies sit at individual, team or company level with smart day suggestions rather than enforcement, HRIS absences flow in automatically, office events are documented, and privacy is explicit: profiles visible only to colleagues the employee approves, meetings markable private, attendance anonymous by default with controllable aggregation. Pre-approved works-council configurations for German, French and Dutch councils are published, which is exactly what a works agreement negotiation needs on the table. 2 12 18 19

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The Office Manager

There is a planner of who is in the office with absences flowing in automatically from the HRIS, a colleague view to sit next to teammates you follow, office events, and in-office or remote policies set per individual, team or company with smart suggestions for the right days to come in rather than enforcement — usable inside Teams. Profiles and activity are only visible to colleagues an employee has explicitly approved, and pre-approved works council configurations are documented for German, French and Dutch councils. We found no public information on delegation for assistants or on notifications when colleagues plan to come in. 2 12 14 18 19

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The Skeptic

There is a real coordination layer: colleagues you follow, sitting near the team, in-office or remote policies at individual, team or company level with smart day suggestions rather than enforcement, office events, HRIS absences flowing in live, and employee-controlled profile visibility. I found no team-day or designated-day concept and no notifications when colleagues plan to come in, and the 41% attendance boost is a marketing claim with no method stated behind it. 2 12 14 18 19

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The Workplace Manager

Utilisation breaks down by location, floor, zone and individual desk, built on check-ins and auto-release rather than raw bookings, with no-shows, ghost rooms and oversized rooms surfaced, lease scenarios modelled on a headcount slider — exactly what I need for the Munich decision — and data exportable to Power BI. On the people side, reports are aggregated with a minimum group size of five, managers see teams not individuals, transaction data is anonymised after six months by default, and a works agreement template is published for German and Austrian councils; the method behind measured-versus-booked reconciliation and sensor accuracy, however, is not documented. 5 12 14 19 20 22

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The People Lead

Utilization breaks down by location, floor, zone and even individual desk, with no-shows, oversized-room detection and lease scenario modelling on a headcount slider — enough substance for a real-estate argument — and it can run sensorless on existing Wi-Fi, badge and docking-station signals. On the people side, reports aggregate with a minimum group size of five, managers see teams not individuals, booking data is anonymised after six months with custom windows, and role-based access plus a non-binding Betriebsvereinbarung template gives a works council material to work with. A Power BI export path exists; we found no public information on sensor accuracy or a published DPIA, so I would not yet rest a portfolio decision on it. 3 5 12 19 20 22

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The Microsoft 365 Administrator

Utilization is broken down by location, floor, zone and individual desk, no-shows and oversized rooms are surfaced, badge, Wi-Fi and IoT sensor data can be combined with bookings, lease scenarios can be modelled with a headcount slider, and utilization data can be exported for PowerBI through the API. On the privacy side, booking and check-in data is anonymized after six months with custom windows for enterprise customers, reports aggregate with a minimum group size of five, managers see aggregates only, role-based access is granular, and a works council template is published. We found no public information on documented sensor accuracy or data-quality methodology. 5 11 12 19 20 22

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The Works Council Member

Utilisation is reported down to desk, zone, floor and location with ghost bookings, oversized rooms, lease scenario modelling and PowerBI export via the API, and the privacy side is unusually concrete: aggregated reporting with a minimum group size of five, booking and check-in records anonymised after six months with custom windows for Enterprise customers, managers restricted to aggregates, role-based access, and a published non-binding Betriebsvereinbarung template for desk sharing. We found no public information on a stated method reconciling measured and booked occupancy, on sensor accuracy, or on a DPIA. 3 5 12 20 22

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The Office Manager

Utilisation breaks down by desk, room, zone, floor and location, bookings are combined with measured presence from Wi-Fi access points, monitors and docking stations plus the cross-verified Dock signals, and the analytics surface no-shows, ghost bookings and oversized rooms, model lease scenarios with a headcount slider, and export to PowerBI. Privacy is genuinely built in: reports aggregate groups of at least five people, managers see teams not individuals, booking data is anonymised after six months by default with custom windows for enterprises, access is role-based down to room level, and a non-binding German works agreement template is published. We found no public information on documented sensor accuracy or a published DPIA. 5 11 12 19 20 22

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The Skeptic

Utilisation down to desk level with avoided-desk patterns, ghost bookings and oversized rooms, lease scenario modelling with a headcount slider, and measurement from existing Wi-Fi, badge readers and dock signals rather than a sensor contract — plus a Power BI export path through the API. The privacy side is unusually strong: five-person minimum groups, six-month anonymisation of bookings, aggregated-only manager views and a works-council template, though sensor accuracy and a published DPIA are not documented. 3 5 12 19 20 22

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The Workplace Manager

Nearly everything I run is covered: native Teams, Outlook, Google Calendar and Slack, SSO by SAML with Entra ID, Okta and Google, SCIM provisioning with groups and automatic deprovisioning, native HR sync to Personio, Workday, BambooHR and HiBob with SAP named as well, a Salto integration that checks people in at their pre-assigned desk and parking, unlimited users, admins and locations with role-based admin down to floor and department, audit logs, a documented REST API, and published availability commitments with four-hour reaction to total failure. We found no public information on webhooks or OIDC, and displays run on any commercial tablet rather than named hardware models. 2 7 8 12 19 22 23

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The People Lead

Native Teams, Outlook, Slack and Google Calendar integration, SSO with Entra ID, Okta and Google, SCIM provisioning including groups and deprovisioning, HRIS sync with Personio, Workday, BambooHR and HiBob, a documented REST API with a developer portal and an MCP server, audit logs, role-based administration by location, floor and department, and multi-tenancy support. Salto is a named access-control integration and badge-based check-in is a documented use case, and support terms with 99.5% and 99.8% availability plus regional service hours are published. We found no public information on webhooks, OIDC specifically, or supported sensor hardware by model name. 2 7 12 19 22 23

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The Microsoft 365 Administrator

This is the closest fit to my estate: SAML single sign-on with Azure AD/Entra ID, SCIM provisioning with group sync and automatic deprovisioning from Entra ID, native booking inside Teams and Outlook with two-way room sync, native HRIS sync with Personio, Workday, BambooHR and HiBob, a Salto access-control integration, a documented self-service REST API with named endpoints, role-based access per location and department, audit logs, unlimited locations and admins, and published support hours and response times with custom SLAs on Enterprise. We found no public information on webhooks, OIDC, or explicit Exchange room-mailbox support; room displays run on any commercial tablet rather than named hardware models. 2 3 7 8 10 12 19 22 23

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The Works Council Member

SCIM provisioning with group data from Entra ID or Okta, SAML single sign-on, native HRIS sync with Personio, Workday, BambooHR and HiBob via Merge, Salto and badge-based access-control integration, a documented REST API with scoped keys, rate limits and audit logs, role-based administration by location, floor and department, multi-tenancy, and published support hours, reaction times and availability commitments. We found no public information on webhooks or OIDC. 2 7 12 19 22 23

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The Office Manager

It plugs natively into Teams, Outlook, Google Calendar and Slack, syncs with Personio, Workday, BambooHR and HiBob, provisions and deprovisions users and groups via SCIM from Entra ID or Okta, supports SAML single sign-on, and ships a documented REST API with scoped company keys, rate limits, audit logging and a developer portal covering bookings, rooms, floors, zones, sensors and visitors, plus a named access-control integration with Salto, comprehensive audit logs, role-based administration by location, floor and department, and multi-tenancy support. Support hours for Europe, a four-hour reaction time for total failure and a custom Enterprise SLA are published. We found no public information on webhooks, OIDC, or room display and sensor hardware by named models. 7 8 10 12 19 22 23

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The Skeptic

Native Teams, Slack, Outlook and Google; SAML SSO with Okta, Azure AD and OneLogin; SCIM with groups and deprovisioning; native HRIS sync to Personio, Workday, BambooHR and HiBob; Salto named for access control; a documented REST API covering bookings, sensors and visitors; granular role-based access and audit logs. Webhooks are not documented, OIDC is not named, and room displays run on any tablet rather than supported named models — rollout times are claimed but no implementation plan is published. 2 7 10 12 19 22 23

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The Workplace Manager

The contracting entity is deskbird AG of Pfäffikon in Switzerland — not an EU company or a stated EU representative — but all customer data is hosted on Google Cloud in Frankfurt with an internal policy against cloud resources outside the EU, the subprocessor list names each provider with EU locations, a data processing agreement is published, and ISO 27001 and SOC 2 Type II are stated. That is European end to end in practice, with the Swiss entity being the one thing that keeps it off the top of the scale. 9 11 12 13 14

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The People Lead

The captured pages name deskbird Aktiengesellschaft in Pfäffikon, Switzerland as the contracting entity, hosting exclusively in the EU on Google Cloud in Frankfurt with an internal policy against non-EU cloud resources, a published data processing agreement, ISO 27001 and SOC 2 Type II, and a trust-centre subprocessor list that is entirely EU-located — while the independently collected sovereignty attributes mark entity jurisdiction and data residency as unknown, so the captured pages give different pictures. For a Hamburg deployment the employee-data chain looks European end to end. The contracting entity is Swiss rather than an EU entity or a named EU representative, and we found no public information on the scope of the certifications or on ownership. 9 11 12 13 19

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The Microsoft 365 Administrator

Hosting is exclusively in the EU on Google Cloud in Frankfurt with an internal policy against non-EU cloud resources, the trust centre lists eight subprocessors each located in the EU, a data processing agreement is linked from the legal page, and ISO 27001 plus SOC 2 Type II are stated. The contracting entity is deskbird Aktiengesellschaft in Pfäffikon, Switzerland — European, though not an EU entity — and the certifications are stated without their scope. 9 11 13 14

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The Works Council Member

The contracting entity is deskbird AG of Pfäffikon, Switzerland — European, though not an EU entity — while the platform is hosted by Google Ireland Limited on Frankfurt servers under an internal policy prohibiting cloud resources outside the EU, transfers outside the EU only under adequacy decisions, with a data processing agreement published and ISO 27001 and SOC 2 Type 2 stated. The trust centre names the product's subprocessors with EU locations (Google Cloud, Mailgun, Mixpanel, Customer.io, Sentry, Jimo, Merge, Rig Intelligence); the privacy policy additionally names HubSpot, Stripe, RevenueHero and SalesViewer for website forms and payments, for which the captured pages show no location. 9 11 13 14

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The Office Manager

All platform data is processed and hosted exclusively in the EU on Google Cloud servers in Frankfurt, with internal policies against cloud resources outside the EU, subprocessors listed with their locations, a data processing agreement available, and ISO 27001 and SOC 2 Type 2 certification. The contracting entity is deskbird Aktiengesellschaft in Pfäffikon, Switzerland — a European but not an EU entity — and we found no public information on an EU representative. 9 11 12 13 14

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The Skeptic

Bookings live on Google Cloud in Frankfurt under an internal EU-only policy, the subprocessor list is published with locations, a data processing agreement is available, ISO 27001 and SOC 2 Type II are stated, and data export with deletion within two months of termination is documented. The contracting entity is deskbird AG in Pfäffikon SZ, Switzerland — not an EU entity — and a few website-chain processors such as HubSpot and Stripe are named without a stated location, with transfers outside the EU covered by the Data Privacy Framework or standard contractual clauses. 9 11 12 13 14

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The Workplace Manager

The Business tier is published at €2.75 per active user per month from 25 users with net prices plus VAT, minimum terms of three months monthly or twelve yearly, and the terms even publish the user and room package increments and the price-increase cap. But Professional and Enterprise are "Custom pricing", and the add-ons a company like ours would need — room bookings, visitors, user and data management with SSO, SCIM and HRIS, plus anything for parking — carry no public figures, so the real annual cost across three sites is not computable from public pages alone. 8 10 14

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The People Lead

The Business tier is public at € 2.75 per active user per month from 25 users, with a free starting option, net prices plus VAT, minimum terms of three months monthly or twelve months yearly, and unusually transparent packaging increments for users and rooms. But Professional and Enterprise carry "Custom pricing", and the add-ons a 250-person company would actually need — room booking, visitor management, the SSO and SCIM user management package — are described with no public prices we could find, so I cannot compute our real annual cost from public pages. We found no public information on the free tier's limits, setup fees or hardware costs. 8 10 14

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The Microsoft 365 Administrator

The Business tier is public at € 2.75 per active user per month from 25 users, net plus VAT, with monthly and yearly billing, three- and twelve-month minimum terms, documented user-package and room-package increments and a free starting option. Professional and Enterprise are custom-priced, and we found no public price for the room, visitor or user-and-data-management add-ons that carry SAML authentication, SCIM and HRIS integration, so the real annual cost for a single-sign-on estate is not computable from public pages alone. 8 10 14

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The Works Council Member

The Business tier is public at € 2.75 per active user per month from 25 users, net prices plus VAT, with documented user and room package increments, a three-month minimum on monthly billing and twelve months on yearly, a free tier and a free trial without credit card, and even a cap on price increases. Professional and Enterprise are 'Custom pricing', the rooms, visitors and user-management add-ons carry no stated prices, and we found no public information on setup fees, so the full annual cost is not computable from public pages alone. 8 10 14

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The Office Manager

The Business tier is published at € 2.75 per active user per month from 25 users, as net prices plus VAT, with a free start and free trial, a three-month minimum term on monthly billing, one year on yearly billing, and public packaging increments for users and rooms. Professional and Enterprise are listed as custom pricing, and the add-ons for rooms, visitors, user and data management, and parking carry no published prices, so the real annual cost for 70 people, three rooms and twelve parking spaces cannot be read off the website alone. 8 10 14

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The Skeptic

The headline is €2.75 per active user per month from 25 users, with net prices plus VAT, minimum terms, notice periods and user and room package increments published — but SSO, SCIM and HRIS sit in an unpriced User & Data Management Plus add-on, rooms and visitors are add-ons with no public price, and Professional and Enterprise are custom pricing. Rooms scale in package increments with no price given for those increments, parking is unpriced and no setup fee is stated, so a buyer still cannot compute the real annual cost from public pages. 5 8 10 14

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