Privacy policy — Fathom AI Notetaker

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• Entity name Report an error

  “Fathom Video Inc. (“Fathom,” “we,” “our,” and/or “us”) values the privacy of individuals”

• Policy last updated Report an error

  “Last Updated: August 16, 2026”

• DPA available Report an error

  “We obtain and process your personal information only on behalf of and at the instructions of our Customers in accordance with a Data Processing Agreement available at https://fathom.ai/dpa”

• Processor role for enterprise Report an error

  “Fathom will be deemed the ‘Processor’ or ‘service provider’ when processing such data”

• Voiceprint opt in ios only Report an error

  “For our users who download the Service via our iOS mobile application and consent and opt in to the voiceprint feature, we will collect your voiceprint as set forth in our Biometric Information Collection and Consent – Notice of Collection. For all other users of the Service, we do not collect voiceprint data.”

• Required calendar link Report an error

  “Please note that linking an Outlook Calendar or a Google Calendar account is core to our Service and without linking either an Outlook Calendar or a Google Calendar, you will not be able to successfully use our Service.”

• Third party services Report an error

  “When you link our Service to a third party service, such as Outlook, Google, HubSpot, Salesforce, Slack, Zapier, or Zoom, we will receive personal information about you”

• AI training opt out Report an error

  “we may use and create de-identified data generated from Meeting Content Information to improve our Service by training, improving, and customizing our in-house artificial intelligence models. You can opt out from this use of your data in your account settings.”

• No third party AI training Report an error

  “We do not authorize third parties (e.g., OpenAI, Anthropic, Google, etc) to use your personal information or Meeting Content Information to train their artificial intelligence models”

• No meeting content sale Report an error

  “We do not sell Meeting Content Information or information about your meeting attendees to anyone.”

• Read only calendar access Report an error

  “We use your calendar data to discover upcoming meetings. This allows us to display those meetings to you in Fathom for meeting recording and annotation. This data is read-only. We will not modify your meetings or any other Outlook or Google-hosted data”

• Account deletion window Report an error

  “we will use commercially reasonable efforts to delete your recordings and personal information within 30 days of your account deletion request”

• Account self deletion Report an error

  “You can delete your Fathom account at any time from your account settings.”

• Enterprise deletion via admin Report an error

  “We will not be able to delete the personal information on the Team Account, Business Account, or Enterprise Account on your request. Please contact the Customer administrator of the Team Account, Business Account, or Enterprise Account to make a request for deletion of your personal information.”

• Hosting region Report an error

  “Our Service are hosted in the United States and intended for visitors located within the United States.”

• Dpf certified Report an error

  “Fathom complies with the EU-U.S. Data Privacy Framework (the “EU-U.S. DPF”), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (“Swiss-U.S. DPF”) as set forth by the U.S. Department of Commerce.”

• Transfer mechanisms Report an error

  “we shall ensure that relevant safeguards are in place to afford adequate protection for your personal information in compliance with relevant data protection laws such as Standard Contractual Clauses or the Data Privacy Frameworks.”

• Dpf dispute resolution jams Report an error

  “Fathom commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF to JAMS, an alternative dispute resolution provider based in the United States”

• Ftc subject Report an error

  “Fathom acknowledges that it is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) regarding privacy and data protection matters.”

• Analytics providers Report an error

  “We may use analytics providers to monitor and analyze the use of our Service such as Google Analytics and Hubspot.”

• Honors gpc Report an error

  “There is no accepted standard on how to respond to Do Not Track signals, and we do not respond to such signals. We honor the Global Privacy Control (GPC).”

• Voiceprint biometric classification Report an error

  “Under applicable laws, like Illinois Biometric Information Privacy Act or the Colorado Privacy Act, voiceprints may constitute biometric information or biometric identifiers.”

• Biometric access email Report an error

  “You may submit a request to access your Biometric Information by contacting us at privacy@fathom.video.”

• No sensitive data collected Report an error

  “we do not collect any sensitive data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic or biometric data (other than voiceprint if you consent and elect as set forth above) nor do we collect any information about criminal convictions and offenses.”

• Children under 18 Report an error

  “We do not knowingly collect, maintain, or use personal information from children under the age of 18, and no part of our Service is targeted or directed to children.”

• EU UK representative Report an error

  “you may alternatively write to our EU or UK representative at DataRep, The Cube, Monahan Road, Cork, T12 H1XY, Republic of Ireland or at DataRep, BPM 335368, 372 Old Street, EC1V 9AU, London, United Kingdom.”

• Nevada no sale Report an error

  “Pursuant to the Nevada Revised Statutes Chapter 603A, we do not currently engage in the sale of any covered information, according to the statute’s defined meaning of a “sale.””

• No significant profiling Report an error

  “We do not use personal information for profiling in furtherance of decisions that produce legal or similarly significant effects for a consumer.”

• Retention policy Report an error

  “We store all personal information for as long as necessary to fulfill the purposes set out in this Privacy Policy, or for as long as we are required to do so by law or in order to comply with a regulatory obligation.”

• Calendar required reauth disable Report an error

  “If you deauthorize Fathom through your Google or Outlook account settings, your Fathom account will be disabled until you reconnect either an Outlook Calendar or Google Calendar account.”

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