Applicant management & hiring workflow — found from sitemap — JOIN

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Facts read from this source

• Interview scheduling feature Report an error

  “Manage candidate interviews as part of your hiring process with JOIN's built-in scheduling tools.”

• Calendar sync providers Report an error

  “Sync your calendar: Connect your personal (Google, Office 365, Exchange, or Outlook) or workspace calendars (Google Workspace or Microsoft 365) for real-time availability.”

• Self scheduling Report an error

  “Enable self-scheduling: Share booking links with candidates so they can choose a time that works for everyone.”

• Conflict avoidance Report an error

  “Avoid conflicts: JOIN automatically checks availability across all interviewers.”

• Interviewer pools Report an error

  “Speed up interviewer selection: Use interviewer pools to group team members by role or department and assign the right people in one click.”

• Cronofy Report an error

  “You may see "Cronofy" on the calendar connection screens. Cronofy is our trusted provider that enables real-time availability checks and allows JOIN to create and manage interview events directly in your connected calendar.”

• Workspace calendar scope Report an error

  “Workspace calendar integration can only be managed by a System admin. And only one provider (Google or Microsoft 365) can be connected at a time.”

• Workspace single provider Report an error

  “Only one workspace calendar can be active at a time. Connecting a new one will disable the previous.”

• Default availability Report an error

  “Default availability is Monday to Friday, 09:00 to 17:00. Saturday and Sunday are unavailable by default.”

• Time slots per day Report an error

  “Click + or Add new time slot to add multiple time slots per day (up to 5 slots per day).”

• Buffer time Report an error

  “Toggle Buffer time before and select minutes (5–120 minutes, 5-minute intervals).”

• Interview limits Report an error

  “Interview limits are off by default. If enabled, default is 4 interviews per day and 20 per week.”

• Interviewer limits Report an error

  “You can add up to 10 individual interviewers and up to 3 interviewer pools per interview.”

• Duration options Report an error

  “Select the expected interview length from the dropdown. The default is 30 minutes. Options are 15, 30, 45, or 60 minutes. You can also add a custom duration by typing it in the box and selecting it from the dropdown.”

• Rolling days Report an error

  “Choose how many days into the future the candidate should be able to view and book available time slots. You can select from 1 to 21 days using the dropdown. Default is 14 days.”

• Location types Report an error

  “Select the location type to specify where the interview will take place. You can choose from In-person meeting, Phone call, and Remote”

• Conferencing options Report an error

  “Google Meet or Microsoft Teams (available if your calendar is connected) Custom conferencing link – paste any valid video call link here (e.g. Zoom, Whereby, etc.)”

• Meeting room booking Report an error

  “If your company has connected its workspace (e.g. Google Workspace or Microsoft 365), you’ll see a Meeting room dropdown. This shows all available rooms configured within your office setup.”

• Private interviews Report an error

  “Toggle the Private switch to make this interview visible only to participants and System admin users.”

• Interview statuses Report an error

  “Awaiting candidate: Invitation sent, candidate hasn't booked yet. Expired: Booking link expired, candidate didn't book. Scheduled: Candidate booked a slot. Rescheduled: Candidate changed their booking. Confirmed: All attendees accepted the interview. In progress: Interview is currently happening. Completed: Interview has ended. No show: Candidate didn't attend. Cancelled: Interview was cancelled. Candidate declined: Candidate declined the interview.”

• Booking link expiry Report an error

  “Booking links expire after the number of rolling days set when scheduling, or 14 days, whichever is shorter.”

• Reschedule link expiry Report an error

  “Reschedule links expire 14 days after booking or when the interview starts (whichever comes first).”

• Candidate restrictions Report an error

  “Candidates cannot edit interview details or delete interviews.”

• Permissions roles Report an error

  “Job Admin: Can schedule interviews for candidates in their jobs. Reviewer: Can schedule interviews for candidates in jobs they review. Hiring Manager: Can schedule interviews for candidates in their jobs. System Admin: Can schedule interviews for any candidate.”

• Private interview visibility Report an error

  “Only participants (organiser and interviewers) and System admin users can see it. It doesn't appear in activity logs.”

• Custom availability restriction Report an error

  “Enable this toggle if you want to limit the time slots shown to the candidate beyond the default synced availability. When enabled, you can customize the availability hours (e.g. 09:00 – 17:00) per day and timezone.”

• Interviews tab filters Report an error

  “Job: Select one or more active jobs. Interviewer: Select team members involved in the interview. Your own name is selected by default.”

• Description field limit Report an error

  “This field supports up to 4,096 characters and will be visible to the candidate.”

• Workspace hibernation Report an error

  “Cronofy pauses workspace calendar sync after a long period of no activity. The calendar is not disconnected—it's just inactive.”