Working-time law & audit record — found from sitemap — ZEP

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Facts read from this source

• Absence settings locations Report an error

  “the default settings for new employees under Administration > Employees > Settings, and the individual settings per employee under Employees > [Employee Name] > Data, tab Overtime & holidays and Employees > [Employee Name] > General > Employment Periods.”

• Overtime deactivate per employee Report an error

  “For employees whose overtime is included in their salary or who are paid by the hour as freelancers, overtime and time supplements can be deactivated per employee.”

• Overtime reports hidden when deactivated Report an error

  “When calculation is deactivated, all tables and information about overtime and time supplements are hidden in all reports for this employee.”

• Time supplements condition Report an error

  “Time supplements are only taken into account if the option "Report surcharges for public holidays and special times as time supplements and add to the overtime account" is active under Administration > Overtime & Absences > Settings.”

• New employee defaults Report an error

  “Standard working hours: Working days and hours per day (Mon–Sun). Vacation entitlement per year: Default value for new employees. Overtime included in salary per month: Value and calculation method (fixed number of hours or percentage). Break rule: Default break rule assigned.”

• Vacation proration Report an error

  “If an employment period begins or ends mid-year, ZEP calculates the vacation entitlement proportionally for the included months. For each started month, the full monthly entitlement is calculated.”

• Vacation example calculation Report an error

  “An employee joins on 01.08.2023 and has 30 vacation days per year agreed. ZEP calculates for August to December (5 months): 30 ÷ 12 × 5 = 12.5 vacation days for 2023.”

• Vacation entitlement periods Report an error

  “Useful for fixed-term employment periods under one year. You can create any number of employment periods, each with its own vacation quota for that period.”

• Vacation date assignment Report an error

  “If you have specified under Administration > Overtime & Absences > Settings (tab General) that vacation entitlement is always assigned to a specific date, you can set the date to the exact day.”

• Vacation sick calculation modes Report an error

  “Correspond to calendar days: Each full day off has the same value, regardless of the standard working hours of the day of the week.”

• Vacation convert mode Report an error

  “Convert according to standard working hours / full-time: Each day off corresponds in hours to the standard working hours of the respective day of the week, converted into full-time working days.”

• Vacation setting no auto recalculation Report an error

  “If this setting changes for an employee (e.g., due to a contract change), ZEP does not automatically recalculate vacation entitlements and remaining vacation. New entitlements must be entered manually and a manual adjustment may need to be made.”

• Freelancer vacation mode restriction Report an error

  “For freelancers with standard working hours of 0 on all days of the week, only the setting "correspond to calendar days" is suitable.”

• Weekday based vacation consumption Report an error

  “Vacation consumption follows the weekdays marked as working days in the standard working hours, not the calendar days. If an employee is only set up to work Monday and Thursday, a full week of vacation uses 2 vacation days.”

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