whats-best.ai
Search Sign in

Business Email & Office Suites

grommunio

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by grommunio GmbH · grommunio.com

Report an error on this page Is this your product? →

Link to this page

grommunio: AI-assisted analysis on whats-best.ai grommunio: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

grommunio at a glance

Vendor
grommunio GmbH
Headquarters
Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting
Not stated on the vendor’s pages as of 5 Nov 2026
Free plan
Yes, per the vendor’s own page source, captured 5 Nov 2026
Panel verdict
The AI panel rates grommunio 3.5/5, the mean of 6 judges. grommunio, an open-source Exchange replacement from grommunio GmbH of Vienna, scores between 5 and 8 across the seven criteria. how scores are made
As of
Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

grommunio alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Small Firm Owner

Weighted verdict

Runs a tax and accounting firm of twelve in Lower Saxony. Every member of staff lives in Outlook, the shared "kanzlei@" mailbox is the busiest address in the office, and the meeting room is booked by shouting across the corridor. Wants mail on the firm's own domain that arrives, a shared calendar and address book on every phone, a move from the old provider that does not lose a single client thread, and a per-user price that is still the price in the second year.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Small Firm Owner

Panel median The Small Firm Owner This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Small Firm Owner
Mail, domains & deliverability 3.5 of 5 3.5 of 5
Calendar, contacts & office apps 4 of 5 4 of 5
Security, encryption & compliance archiving 3 of 5 3 of 5
Administration, identity & partner management 4 of 5 3.5 of 5
Migration, open standards & exit 4 of 5 4 of 5
European sovereignty 4 of 5 4 of 5
Pricing transparency 3 of 5 3 of 5

Mail, domains & deliverability

How this is scored

How well the mailbox itself works: custom domains and their DNS set-up, aliases, catch-all, shared and functional mailboxes, distribution lists, mailbox and attachment size limits, IMAP, POP3, SMTP and Exchange ActiveSync or MAPI for Outlook, web and mobile apps, spam and malware filtering, SPF, DKIM, DMARC and MTA-STS, out-of-office and server-side rules, send limits, and the delivery reputation of the sending infrastructure. A self-hosted groupware is judged on the mail server it ships; a suite whose mail app is only a client for another server scores at the level of that client.

0 — No mailbox at all; a product that only sends transactional mail or only reads another provider's mail without a server of its own or a documented one to pair it with.

3 — Mailboxes on a custom domain with IMAP and SMTP and a webmail; aliases, shared mailboxes, filtering and DKIM or DMARC are basic or not described.

5 — Several custom domains with a documented DNS set-up, aliases and distribution lists, shared or functional mailboxes, IMAP and SMTP plus mobile apps, spam and malware filtering, SPF and DKIM signing, mailbox size per plan stated, server-side rules and out-of-office replies.

8 — Exchange ActiveSync or native Outlook (MAPI) support, DMARC reporting and MTA-STS or DANE, catch-all and plus addressing, delegated access and send-as, quarantine an admin can review, send and attachment limits stated, and the deliverability of the outbound infrastructure documented.

10 — A mail platform a large organisation runs on: every protocol above with feature parity stated per client, inbound and outbound gateways configurable, journaling, DANE and MTA-STS enforced, delivery monitoring and bounce analysis for admins, and mail flow documented end to end.

Report an error

The Small Firm Owner

Outlook for Windows connects natively over MAPI/HTTP with nothing to install on the client, ActiveSync and EWS cover the phones, and shared mailboxes, MAPI public folders, global address lists and send-as delegation are all documented — our kanzlei@ mailbox keeps working the Exchange way. The admin console sets send, receive and storage quotas per user, and Rspamd spam and malware filtering is built in with its own web interface. I found no public information on SPF, DKIM or DMARC set-up, catch-all, or stated mailbox and message-size figures, and aliases are documented as receive-only by default, with a workaround via a shared mailbox given Send As. 2 3 11 16

Report an error

Calendar, contacts & office apps

How this is scored

What the office plans and writes with: shared and team calendars, free/busy lookup, meeting invitations across providers, room and resource booking, shared address books and a company directory, CalDAV and CardDAV or ActiveSync for phones, Outlook calendar sync, tasks, online office documents with co-editing, file storage that comes with the suite, video meetings and chat inside the bundle, and the desktop and mobile apps.

0 — Mail only, with no calendar or contacts of any kind.

3 — A personal calendar and address book in the webmail; sharing, resources, sync protocols and office apps are basic or not described.

5 — Shared calendars and address books, meeting invitations with free/busy lookup, CalDAV and CardDAV or ActiveSync sync to phones and desktop clients, a company-wide address book, tasks, and either online office documents or a documented integration with an office suite.

8 — Room and resource booking with approval, delegated calendar access, Outlook calendar and contacts sync documented, co-editing of documents and spreadsheets in the browser, file storage with sharing, video meetings in the bundle, and apps for desktop, iOS and Android.

10 — A full office suite that replaces Microsoft 365 for a whole organisation: every function above with Microsoft file formats edited without loss, scheduling across organisations, resource planning, offline editing, an accessible interface stated against a standard, and feature parity across web, desktop and mobile documented.

Report an error

The Small Firm Owner

Shared calendars with free/busy lookups, meeting rooms that automatically accept free slots and decline conflicts, delegate access for an assistant, granular calendar permissions and recurring appointments are all documented, plus tasks, notes and multiple contact folders with vCard export. Files on a Nextcloud base with sharing and versioning, OnlyOffice co-editing of Word, Excel and PowerPoint in the browser, chat and WebRTC video meetings come in the bundle, with apps for Windows, Apple, Android and Linux. I found no public information on offline editing or a stated accessibility standard, so on paper it stops just short of a complete Microsoft 365 replacement. 2 12 13

Report an error

Security, encryption & compliance archiving

How this is scored

How mail and documents are protected and kept: TLS enforced in transit, encryption at rest, end-to-end encryption or S/MIME and PGP, who at the provider can read a mailbox, two-factor authentication and passkeys, phishing, malware and account-takeover protection, audit-proof archiving that meets GoBD, retention policies and legal hold, eDiscovery, backups and restore of deleted mail, a transparency report on authority requests, and certifications (ISO 27001, BSI C5, SOC 2) with their scope.

0 — No security information of any kind; no encryption, two-factor sign-in or archiving stated.

3 — Encrypted connections and a password login; encryption at rest, two-factor sign-in, archiving and certifications are basic or not described.

5 — TLS in transit and encryption at rest stated, two-factor authentication, spam, phishing and malware protection, restore of deleted mail for a stated period, archiving offered (built in or as an add-on), and a certification such as ISO 27001 stated for the data centres or the service.

8 — End-to-end encryption, S/MIME or PGP supported, GoBD-compliant archiving documented, retention policies and legal hold, enforced two-factor or passkeys for all users, a transparency report on authority requests, and certifications such as ISO 27001 or BSI C5 published with their scope and auditor.

10 — Security that holds up in an audit of a regulated organisation: zero-access or customer-held keys where the provider cannot read mail, eDiscovery, tamper-proof archive with documented verification, every certification published with its report or attestation available, independent security audits or open-source code reviewed, and incident disclosure documented.

Report an error

The Small Firm Owner

The encryption story is unusually strong: S/MIME is available by default and OpenPGP as an admin-enabled plugin, with decryption in the browser, private keys passphrase-protected in the mailbox, no key-server upload and no automatic drafts while encrypting; multi-factor sign-in with TOTP, FIDO2 or the identity provider and TLS everywhere are stated, and the archive keeps a deduplicated, encrypted copy of every message with full-text search. For a German tax practice the compliance side is thinner: the archive guide states that which messages must be retained and for how long are legal and organisational questions for the operator, and I found no public information on GoBD-compliant archiving, retention policies with legal hold, a stated restore period for deleted mail, a transparency report, or certifications such as ISO 27001 or BSI C5. 3 4 14 15

Report an error

Administration, identity & partner management

How this is scored

How an IT team or an IT service provider runs it: an admin console for users, groups, mailboxes and domains, admin roles, single sign-on (SAML or OpenID Connect), sync with Active Directory, Entra ID or LDAP, SCIM provisioning, mobile device policies and remote wipe, audit logs of admin and user actions, usage reports, a documented API for provisioning, multi-tenant or reseller accounts for partners managing several customers, and the support channels and response times per plan.

0 — No administration; one login per mailbox and nothing managed centrally.

3 — A web console to add mailboxes and aliases; roles, single sign-on, directory sync and audit logs are basic or not described.

5 — An admin console for users, groups, mailboxes and domains, admin roles, two-factor sign-in enforceable by the admin, password policies, a documented API or command line for provisioning, an activity or audit log, and business support by phone or ticket stated per plan.

8 — Single sign-on (SAML or OpenID Connect), Active Directory, Entra ID or LDAP sync, SCIM provisioning, mobile device policies with remote wipe, audit logs exportable, delegated administration, partner or reseller accounts that manage several customer organisations, and support response times stated.

10 — Administration that scales across many organisations: every setting reachable by API with parity stated, granular role scopes, policies by group, logs streamed to a SIEM, white-label partner offerings with separate billing, and an SLA with service credits published.

Report an error

The Small Firm Owner

A browser admin console manages users, groups, domains and organisations with role-based access down to read-only domain admins, single sign-on over SAML/OIDC (Keycloak documented), LDAP and Active Directory synchronisation with StartTLS, mobile device policies with remote wipe, tenant management for multiple organisations, and an OpenAPI 3.0 REST API plus a deep command line. Support runs through a network of 200-plus certified partners with manufacturer escalation on higher tiers. I found no public information on SCIM provisioning, exportable audit logs, or concrete support response times per plan — only that Business comes with 'partner support with enhanced response'. 1 2 3 16 17

Report an error

Migration, open standards & exit

How this is scored

How the organisation gets in and out: migration from Exchange, Microsoft 365, Google Workspace or another IMAP provider with a documented tool or service, mail, calendars and contacts carried over, coexistence during a move, standard protocols (IMAP, CalDAV, CardDAV, JMAP, open document formats) rather than proprietary ones, export of a mailbox and of the whole organisation in standard formats (mbox, EML, PST, ICS, vCard), open-source code or a self-hosted edition, what happens to data when the contract ends, and how domains and DNS are handed back.

0 — No way to bring mail in or take it out; a proprietary store with no IMAP access or export.

3 — IMAP access to mail; a migration path, calendar and contacts export and the end-of-contract handling are basic or not described.

5 — A documented migration from Exchange, Microsoft 365 or Google (a tool, an import or a service), mail, calendars and contacts imported, IMAP, CalDAV and CardDAV or ActiveSync access, export of mail, calendars and contacts in standard formats, and the deletion of data after the contract ends stated.

8 — A migration service or tool that moves whole organisations with calendars and permissions, coexistence with free/busy during the move, open document formats supported natively, export of the whole organisation by the admin, an open-source code base or a self-hosted edition, and a data return period after cancellation stated.

10 — An exit that costs nothing but time: every record exportable in open formats with the method documented, a self-hosted open-source edition with feature parity stated, migration in and out documented with the same tools, and a contractual data return and deletion with confirmation.

Report an error

The Small Firm Owner

Moving off Exchange is the best-documented thing about this product: a PowerShell script automates PST export and import end to end with resume tracking, allow and deny lists, a graceful stop marker, a two-pass mode so staff can start work immediately while history imports in the background, and a final delta run after the DNS/MX switch so that nothing received during the cut-over is lost — my exact requirement. Mail, calendar, contacts, tasks, notes and folder structure come across from Exchange and PST/EDB, with imapsync for IMAP servers and tools for EML, ICS and VCF, and the whole core is 100% open source on GitHub and Codeberg with a genuinely free community edition carrying the full feature set. I found no public information on whole-organisation export back out by the admin or a stated data-return period, and the IMAP path carries no calendars or contacts. 3 4 18 19

Report an error

European sovereignty

How this is scored

Who the contracting entity and the parent company are, where mailboxes, calendars, contacts, documents and backups are stored and processed, who at the provider or its subprocessors can access them, and who the subprocessors are (data centres, spam filtering, support, payment, AI features). Independently sourced by the sovereignty pipeline. An EU data region offered by a non-EU parent is part of the chain, not the whole of it. A self-hosted or open-source edition the customer runs on its own European servers counts as the customer's chain, whatever the vendor's seat.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (spam filtering, support, backups, AI features) run through non-EU providers or a non-EU parent without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, BSI C5) stated — or a self-hosted edition documented that keeps every mailbox on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or a self-hosted open-source edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

Report an error

The Small Firm Owner

The contracting and controlling entity is grommunio GmbH of Vienna with a commercial register number and Austrian tax number, the software is engineered in Austria, and the deployment options are on-premises, private cloud or a certified European partner — the privacy policy states that customers or sales partners host the software and grommunio processes none of the personal data in that case. With the core fully open source and published on GitHub and Codeberg, our mailboxes sit on our own servers and the chain is ours; the only named third-country sub-processor is the US newsletter tool MailChimp, used for the vendor's own website. I found no public information on security certifications or a published data processing agreement for a vendor-run scenario. 4 8 9

Report an error

Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per user or mailbox per tier, storage per user, what shared mailboxes, aliases and extra domains cost, which features (archiving, office apps, SSO, advanced security, more storage) cost extra, the first-year discount and the regular price after it, minimum users and term, monthly versus annual billing, and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price per user exists, but how cost scales with storage, users, add-ons or after the first year is unclear.

5 — Tiers are public with their price per user and main inclusions, but at least one commonly needed piece (archiving, extra storage, shared mailboxes, SSO, the price after the introductory period) is unpriced or "on request".

8 — Every tier priced publicly per user with storage, add-ons priced, the regular price after any introductory discount stated, minimum users and term stated, monthly and annual billing compared, and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given number of users, storage and add-ons, with every support, migration and archive fee and the cancellation and data-return terms published.

Report an error

The Small Firm Owner

Tiers are public and refreshingly honest: Basic €1.99 / user / month from 6 users, Plus €3.99, Business €5.49 from 50 users, Community free up to 5 users and Enterprise custom from 1,000, with the vendor stating that all software features are included in every plan and plans differ only by user count and support level — no introductory discount, so the price in the second year is the same number. The Exchange comparison page states cloud prices are public list prices (Austria, ex VAT) and shows €4.74 per mailbox / month, while calling its own figures illustrative estimates and not a quote. I found no public information on storage per user, prices for the Archive and mobile device management modules, contract term, or monthly versus annual billing. 3 7

Report an error

European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined — uncited Report an error
Hosting options Not determined ⚠ unverified — uncited Report an error
Open source Not determined ⚠ unverified — uncited Report an error
Data processing agreement Not determined — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about grommunio

Is grommunio European?

Yes. whats-best.ai classifies grommunio as EU-Made.

Where does grommunio store data?

Not stated on the vendor’s pages as of 5 Nov 2026.

Does grommunio have a free plan?

Yes. grommunio has a free plan, per the vendor’s page captured 5 Nov 2026.

What are the best alternatives to grommunio?

As of 6 Nov 2026, the panel rates Infomaniak kSuite (3.5/5), Nextcloud Hub (Groupware & Office) (3.5/5) and Proton for Business (3.5/5) highest among the other 14 Business Email & Office Suites products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Infomaniak kSuite (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: grommunio alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about grommunio? Tell us Report an error on this page

Sources (19)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage grommunio.com Checked 5 Nov 2026 Details →
  2. 2 Features page grommunio.com Checked 5 Nov 2026 Details →
  3. 3 Features page (Exchange alternative) grommunio.com Checked 5 Nov 2026 Details →
  4. 4 Security / trust page grommunio.com Checked 5 Nov 2026 Details →
  5. 5 Documentation docs.grommunio.com Checked 5 Nov 2026 Details →
  6. 6 Documentation (administration) docs.grommunio.com Checked 5 Nov 2026 Details →
  7. 7 Pricing page grommunio.com Checked 5 Nov 2026 Details →
  8. 8 Legal notice grommunio.com Checked 5 Nov 2026 Details →
  9. 9 Privacy policy grommunio.com Checked 5 Nov 2026 Details →
  10. 10 Mail, domains & deliverability — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  11. 11 Mail, domains & deliverability — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  12. 12 Calendar, contacts & office apps — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  13. 13 Calendar, contacts & office apps — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  14. 14 Security, encryption & compliance archiving — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  15. 15 Security, encryption & compliance archiving — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  16. 16 Administration, identity & partner management — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  17. 17 Administration, identity & partner management — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  18. 18 Migration, open standards & exit — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →
  19. 19 Migration, open standards & exit — found from sitemap docs.grommunio.com Checked 5 Nov 2026 Details →