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Data Protection

DataGrail

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by DataGrail, Inc. · www.datagrail.io

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Read this page as one judge. Each weighs the same scores by what they care about.

The IT Integrator

Weighted verdict

Has to feed the compliance platform from the estate that already exists: Entra ID, Jira, the CMDB. Optimizes for directory import, a real API, webhooks and SSO — compliance data that stays current because it syncs, not because someone retypes it. Rejects data islands with a CSV drawbridge.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The IT Integrator

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

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The IT Integrator

This is a genuinely connected model — the live data map feeds Article 30 records from systems, data categories, purposes and vendors, and assessments are pre-populated from that same data instead of retyped, which is exactly how it should work. But we found no public information on TOMs management, legal bases modeled in the record, or reusable group and multi-client templates, so I stop below the top band. 3 4 7

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Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

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The IT Integrator

The rights half looks operational — branded intake forms, identity verification, deadline automation, and deletion orchestration that propagates across the connected estate and tracks statutory exceptions per system and vendor. We found no public information on a breach register, the 72-hour authority clock, or evidence that a deletion actually executed, which is half this criterion left unevidenced. 3 5 7

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Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

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The IT Integrator

GDPR plus a deep, visibly maintained California practice (Delete Act and the 2027 deletion-right change) driven off one data map that powers both Article 30 records and CCPA disclosures — one-record-many-regimes is real. We found no public information on UK GDPR, Swiss law, ePrivacy or AI Act privacy duties beyond an AI Governance page name, so European breadth beyond GDPR is unproven. 5 6 9

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Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

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The IT Integrator

Full audit logging, a risk register that keeps evidence organized for investigations, and audit-ready Article 30 exports in CSV or PDF are solid mid-band proof. We found no public information on revision-safe point-in-time reconstruction, auditor-scoped evidence packs, or dedicated auditor access roles beyond general role-based access, so a full authority file likely still needs assembly by hand. 2 3 4 7

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Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

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The IT Integrator

The strongest story here for someone who feeds compliance from the estate that already exists: 2,500+ pre-built connectors including internal systems via agent or agentless modes, webhooks, patented system detection that finds systems even when they are not connected to SSO, no-code multi-step workflows, and an AI agent that only takes approved, logged actions. The API is tied to certain plans and we found no public information on SCIM or directory sync, which keeps it short of infrastructure-grade. 2 8 9

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European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

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The IT Integrator

The vendor is a U.S. Inc. with U.S. patents, and the only residency control I can see is an option to host in your own AWS alongside single-tenant architecture. We found no public information on EU hosting defaults, a published DPA, or a subprocessor list — for the platform that would hold my records of processing, that scores near the floor. 2 8 9

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

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The IT Integrator

We found no public prices on any captured page: plan tiers are referenced (the API is available in certain plans) and managed services with an expert pairing exist, but no edition, module or service carries a number. The real invoice is not computable from public information, so this sits at the bottom by definition. 2 9

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (9)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor page www.datagrail.io Checked 22 Sep 2026 Details →
  2. 2 Privacy policy — found from the homepage www.datagrail.io Checked 30 Sep 2026 Details →
  3. 3 Security / trust page — found from the homepage www.datagrail.io Checked 30 Sep 2026 Details →
  4. 4 Records & DPIA depth — found from sitemap www.datagrail.io Checked 1 Oct 2026 Details →
  5. 5 Data subject rights & incidents — found from sitemap www.datagrail.io Checked 1 Oct 2026 Details →
  6. 6 Privacy regime coverage — found from sitemap www.datagrail.io Checked 1 Oct 2026 Details →
  7. 7 Privacy regime coverage — found from sitemap www.datagrail.io Checked 1 Oct 2026 Details →
  8. 8 Integrations & automation — found from sitemap www.datagrail.io Checked 1 Oct 2026 Details →
  9. 9 Integrations & automation — found from sitemap www.datagrail.io Checked 1 Oct 2026 Details →