Records & DPIA depth
How this is scored
The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.
0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.
3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.
5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.
8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.
10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.
The Drafted Generalist
The GDPR pages show a structured Art. 30 RoPA with templates and export, a guided DSFA that derives measures directly, TOM documentation with gap visibility, and Art. 28 AVV/vendor management with status, deadlines and a 4,000+ vendor database — that's genuinely more than shallow checklists. But nothing evidences legal bases linked in the record, reusable group templates or authority-accepted outputs, so it stops short of the connected data model an 8 would require. 1 3 4