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Data Protection

heyData

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by heyData GmbH · heydata.eu

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Read this page as one judge. Each weighs the same scores by what they care about.

The Lead Auditor

Weighted verdict

Audits management systems for a living and has seen every folder of screenshots. Optimizes for revision-safe history, evidence packs on demand, and a defensible answer to "show me the state on date X". Rejects systems where the audit trail is assembled the week before the audit.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Lead Auditor

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

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The Lead Auditor

VVT with templates and exportable documentation, structured DSFA, central TOM documentation, and Art. 28 vendor management with tracked status, deadlines and Nachweise are all named modules, plus a 4,000+ vendor database. But nothing evidences a connected data model — legal bases, DPIA triggers derived from records, and multi-client/mandate reuse are all absent from the evidence — so this is marketing-level module breadth at rubric level 5, not the linked system of record of rubric level 8. 1 3 4

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Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

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The Lead Auditor

Breach handling is credibly described — Art. 33, 72-hour deadlines, workflows, reminders, prepared reporting steps — which carries the incident half toward rubric level 5. Data subject request handling appears nowhere in the product evidence; the "rights" facts are heyData's own website privacy policy, not DSMS functionality, so the rights half of the criterion is unevidenced and caps this at 4. 1 3 6

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Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

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The Lead Auditor

The module list covers DSGVO, UK GDPR, revDSG, DSFA, TOMs, EU AI Act, NIS2 and ISO 27001 with guided mapping to ISO/IEC 27001:2022 Annex A — the major regimes plus newer duties for its market. No evidence of one-record-many-regimes mapping or a documented update cadence when regimes move, so this sits at rubric level 5, not 8. 1 4

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Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

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The Lead Auditor

Exportable Art. 30 documentation, centrally documented training certificates, and a claim that heyData assembles Nachweise, risk reports and policies into a "prüffähiges Paket" give report generators and per-activity evidence. But there is not one word on versioned records or revision-safe change history — and a pack assembled by the vendor is exactly the week-before-the-audit pattern I reject when no point-in-time trail underlies it; 4, not 5. 3 4

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Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

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The Lead Auditor

Three native connectors (Microsoft 365, Jira, Slack) and reminder/assignment automation for trainings and breach deadlines are real but thin. No documented API, no directory import, no SSO/SCIM, no webhooks anywhere in the evidence — the connectivity half of rubric level 5 is missing, so 4. 1 3 4

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European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

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The Lead Auditor

A German GmbH with commercial register entry and "Hosted in Germany" with an ISO 27001-certified hoster beat rubric level 3, but the platform's DPA and subprocessor list are not published and the vendor's own policy shows the website chain on Webflow, AWS Cloudfront, Google, Meta, Taboola and Reddit with US transfer mechanisms. The marketing claim "kein Zugriff durch Nicht-EU-Behörden" sits unevidenced against that exposure — 4. 3 4 5 6 6

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Pricing transparency

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

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The Lead Auditor

An entry price exists (Professional from 99€/month, asterisk footnote not shown) plus a freemium tier, but the final price is "nach Unternehmensgröße" with no public scale table, combined offers are custom quotes, and the flagship plan bundles an external DSB and annual DSFA so software and consulting are inseparable. The real invoice is not computable from public pages — rubric level 3. 2 3 6

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (17)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage heydata.eu Checked 5 Oct 2026 +1 earlier capture: 16 Sep 2026 Details →
  2. 2 Vendor pricing page heydata.eu Checked 5 Oct 2026 Details →
  3. 3 GDPR product page heydata.eu Checked 5 Oct 2026 Details →
  4. 4 ISO 27001 product page heydata.eu Checked 5 Oct 2026 Details →
  5. 5 Imprint heydata.eu Checked 5 Oct 2026 Details →
  6. 6 Privacy policy heydata.eu Checked 5 Oct 2026 +1 earlier capture: 15 Sep 2026 Details →
  7. 7 Data processing agreement (dpa) heydata.eu Checked 5 Oct 2026 Details →
  8. 8 Security / trust page — found from the homepage heydata.eu Checked 5 Oct 2026 Details →
  9. 9 Records & DPIA depth — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  10. 10 Records & DPIA depth — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  11. 11 Data subject rights & incidents — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  12. 12 Privacy regime coverage — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  13. 13 Privacy regime coverage — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  14. 14 Audit readiness & evidence — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  15. 15 Audit readiness & evidence — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  16. 16 Integrations & automation — found from sitemap heydata.eu Checked 5 Oct 2026 Details →
  17. 17 Integrations & automation — found from sitemap heydata.eu Checked 5 Oct 2026 Details →