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Data Protection

Keyed DSMS

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Keyed GmbH · keyed.de

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Read this page as one judge. Each weighs the same scores by what they care about.

The External DPO

Weighted verdict

Carries thirty client mandates and bills by the hour they save. Optimizes for multi-client capability, reusable templates, a RoPA that drives the rest, and client-ready reports. Rejects single-tenant tools that treat the consultancy as thirty separate customers.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The External DPO

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

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The External DPO

Records, impact assessments, TOMs, data recipients and Article 28 processing all live in one help-documented system, a record of processing can even be generated from an existing impact assessment, and group inheritance exists for reuse across company structures. We found no public information on legal bases being linked in the data model or on DPIA triggers derived from the record, so the RoPA does not yet visibly drive the rest. 7 8 10

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Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

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The External DPO

A breach register that takes the 72-hour obligation seriously — daily notifications to the responsible person and the DPO until the task is completed — plus data subject requests and a deletion concept as modules, all covered by the report generator. We found no public information on intake channels, identity checks, breach severity assessment or authority-report output, so this stays reminder-driven rather than end-to-end. 8 9 10

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Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

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The External DPO

GDPR is the operating basis and the AI Act appears as a separate AI management module with its own audit template — newer duties are present, but as their own island rather than one record mapped across regimes. For a D-A-CH practice we found no public information on the Swiss nDSG, BDSG or other national variants, or on per-country customization. 3 1 4 10

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Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

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The External DPO

This is where I see real consulting leverage: recurring audits at configurable intervals with the result documented and persisted at the object, group-wide audit control with different reporting levels, communication logged and versioned, and a report generator covering every core register with custom client branding. We found no public information on auditor access roles or a point-in-time state export, which is what keeps it short of audit readiness as a standing state. 10 11

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Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

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The External DPO

Automation is reminders, recurring audit tasks and an automated risk assessment — genuine, but internal to the tool; SSO appears only at the enterprise tier and documents export in multiple formats. We found no public information on an API, directory import, ticketing or HR connectors or webhooks, so the real IT estate still gets re-typed. 1 8 9 10

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European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

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The External DPO

German GmbH, developed in Münster and a "100% EU-Server" claim on the product page — good instincts for a vendor whose system would hold a client's entire RoPA. We found no public information on the DPA, the subprocessor list, named data centers or ownership, and that undocumented chain is exactly what I would have to show a supervisory authority on a client's behalf. 5 8 10

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Pricing transparency

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

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The External DPO

Real numbers with monthly billing and company limits for three tiers (0 €, from 99 €, from 299 €) and consulting sold as a separate path, so a single-company mandate computes in two minutes. But the tier with unlimited companies and SSO — the one a thirty-mandate practice actually needs — is priced only on request, and we found no public per-module price for the AI management software. 3 1 10

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European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (11)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage keyed.de Checked 5 Oct 2026 +2 earlier captures: 16 Sep 2026, 15 Sep 2026 Details →
  2. 2 DSMS product page keyed.de Checked 5 Oct 2026 +3 earlier captures: 15 Sep 2026, 31 Aug 2026, 24 Aug 2026 Details →
  3. 3 Vendor pricing page keyed.de Checked 5 Oct 2026 +1 earlier capture: 16 Sep 2026 Details →
  4. 4 Company page keyed.de Checked 5 Oct 2026 +2 earlier captures: 16 Sep 2026, 15 Sep 2026 Details →
  5. 5 Imprint keyed.de Checked 5 Oct 2026 +1 earlier capture: 31 Aug 2026 Details →
  6. 6 Records & DPIA depth — found from sitemap help.keyed.de Checked 5 Oct 2026 Details →
  7. 7 Records & DPIA depth — found from sitemap help.keyed.de Checked 5 Oct 2026 Details →
  8. 8 Data subject rights & incidents — found from sitemap help.keyed.de Checked 5 Oct 2026 Details →
  9. 9 Data subject rights & incidents — found from sitemap help.keyed.de Checked 5 Oct 2026 Details →
  10. 10 Audit readiness & evidence — found from sitemap keyed.de Checked 5 Oct 2026 Details →
  11. 11 Audit readiness & evidence — found from sitemap help.keyed.de Checked 5 Oct 2026 Details →