preeco | datenschutz

The External DPO

The record of processing is a genuinely connected model: activities carry their systems, safeguards and data processing agreements as a graphical relationship view, recipients without a contract surface as marked-missing rows, and every approval freezes a PDF revision with checksum. For my practice the mandate story is real — connected documents inherit content across clients, new tenants are created in minutes with per-tenant module configuration, and the Bavarian authority's questionnaire plus status reports and procedure files are generated at the push of a button. The one step short of full marks: I found no public information on a completeness view that drives technical and organizational measure coverage from the record itself. 16 17 11 2 2

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The External DPO

Requests arrive through embeddable web forms covering every Art. 15–22 type, identity verification and rejection grounds are documented, replies go out from the system via a one-time encrypted link, and the statutory clock is watched automatically with proactive warnings. Breaches get nine ready notification templates including the Art. 33 reports to the supervisory authority and the BSI duties, a clear per-report deadline status and graphical risk mapping, and deletion classes link to processing activities to derive rules with deadlines and responsibilities. What I miss for full marks is evidence of execution: I found no public information on tracking that shows a deletion actually happened. 18 7 19 20 2

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The External DPO

GDPR plus the German specifics my clients actually face — BSIG reporting duties and the Bavarian authority's questionnaire — and the EU AI Act conformity checks run in the same system with risk classification of AI systems, refreshed by roughly monthly updates. That is real one-record-many-regimes work for GDPR plus AI Act. I found no public information on UK GDPR, Swiss nDSG or ePrivacy coverage, so cross-regime mapping beyond that pair is not evidenced. 2 7 2 15

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The External DPO

Every approval produces an immutable revision with SHA-256 integrity checks and colour-coded comparison — a fixed state of the documentation at any point in time — and an automatic activity log records each change with timestamp and user. The audits module spans planning through follow-up with the preeco catalog included and BSI IT-Grundschutz, CISIS12 and VdA ISA as paid add-ons, reports export as PDF, DOCX and XLSX, and specialized data protection officer reports evaluate across tenants. I found no public information on evidence attachments collected per activity, so a full audit file still means assembly work. 22 23 16 7

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The External DPO

The captured pages state plainly that there is currently no public REST API — the application is conceived as a closed system, with customer-specific endpoints developed only for Private Cloud and On-Premises. What does connect: a Model Context Protocol server that lets AI assistants query processing activities and export revisions, an optional DeepL integration, DOCX/XLSX import and export, and SAML2 single sign-on on the premium hosting variants. I found no public information on directory import, ticketing or HR connectors, or webhooks, which for feeding a real client estate is the daily toil I bill against. 15 24 2 2

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The External DPO

A German entity in Ulm, hosting exclusively in ISO-27001 datacenters of Hetzner in Nuremberg and Falkenstein, no transfers to third countries, a published data processing agreement with downloadable TOMs and two weeks' written notice on subprocessor changes, and named processors Hetzner in Germany and UpCloud in Finland. Development, operations and support sit in Germany, with an on-premises variant for public sector and enterprise. I found no public information on the ownership structure, which keeps me just short of a fully clean bill. 5 15 6 10

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The External DPO

I found no price figures at all — the license is said to scale by employees, modules and hosting variant, expressly not by the number of organizations, with no setup fees and no cancellation periods, but the actual invoice remains a sales conversation. For budgeting thirty mandates, knowing the licensing dimensions and that extra organizations cost nothing is genuinely useful; the absence of any published number is what the score reflects. 2 3

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