whats-best.ai
Search Sign in

Data Protection

Privacysoft

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 2 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Projekt 29 GmbH & Co. KG · privacysoft.de

Report an error on this page Is this your product? →

Read this page as one judge. Each weighs the same scores by what they care about.

The IT Integrator

Weighted verdict

Has to feed the compliance platform from the estate that already exists: Entra ID, Jira, the CMDB. Optimizes for directory import, a real API, webhooks and SSO — compliance data that stays current because it syncs, not because someone retypes it. Rejects data islands with a CSV drawbridge.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The IT Integrator

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

Report an error

The IT Integrator

The RoPA module is real — Art. 30 register with sample templates in three languages, tags/links/comments, and a copy function for reuse — and DPIA triggers derive from the record's risk assessment or the authority blacklist. But the DPIA module is explicitly 'a listing of conducted DPIAs', and processors, TOMs and legal bases appear nowhere in the documentation; group reuse is literally copy-paste, so this sits between rubric level 3 and 5. 3 4

Report an error

Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

Report an error

The IT Integrator

Total silence on DSR intake, statutory clocks, breach register or authority notification — nothing in the captured docs evidences any of it. The only deletion-adjacent fact is that attachments can be permanently deleted while processing activities cannot be deleted at all, only archived; that's document hygiene, not rights operations. 3

Report an error

Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

Report an error

The IT Integrator

Every regime reference is GDPR: Art. 30 DSGVO register, DSGVO templates in DE/EN/FR — and language variants are not regimes. No BDSG, nDSG, UK GDPR, ePrivacy or AI Act duty appears anywhere in the captured evidence; one regime, one record base, no cross-mapping story. 3

Report an error

Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

Report an error

The IT Integrator

There is a report wizard for RoPA and DPIA outputs, per-document evaluation statuses gated to the DSB role, and archive-not-delete prevents silent overwrites. But no versioned change history, evidence packs, auditor roles or point-in-time answer are evidenced — assembling a full audit file still looks like days of manual work, which anchors between 3 and 5. 3 4

Report an error

Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

Report an error

The IT Integrator

My home turf, and it's empty: the product documentation portal and module pages mention no API, no webhooks, no SSO, no directory import, not even CSV. Data goes in through manual forms and sample templates and out through the report wizard — a closed island where the RoPA is stale the day after someone types it; the only bundled service is that the vendor runs the hosting, which is operations, not integration. 1 2 3

Report an error

European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

Report an error

The IT Integrator

German KG with clean register entries and ISO-27001 German data-center hosting — the bones are right, and this clears rubric level 3. But the general partner's ownership is undisclosed, and no DPA, subprocessor list or TOMs appear in the evidence at all; for the system that holds the RoPA, an undocumented chain of processors keeps it below rubric level 5. 1 5

Report an error

Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

Report an error

The IT Integrator

One fee statement — the license includes IT administration, maintenance and updates — and not a single number anywhere in the captured pages, so bundled services actually make the invoice less computable. Every configuration is a sales conversation, which is exactly rubric level 0 with a sliver of scope disclosure. 1

Report an error

European sovereignty — proven facts

2 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency EU only ⚠ unverified 3/3 pts 1 Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about Privacysoft? Tell us Report an error on this page

Sources (5)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage privacysoft.de Checked 15 Sep 2026 Details →
  2. 2 Product documentation portal help.privacysoft.online Checked 15 Sep 2026 Details →
  3. 3 RoPA module documentation help.privacysoft.online Checked 15 Sep 2026 Details →
  4. 4 DPIA module documentation help.privacysoft.online Checked 15 Sep 2026 Details →
  5. 5 Imprint privacysoft.de Checked 15 Sep 2026 Details →