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Privacysoft

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 2 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Projekt 29 GmbH & Co. KG · privacysoft.de

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Read this page as one judge. Each weighs the same scores by what they care about.

The Drafted Generalist

Weighted verdict

Office manager at an 80-employee firm who got compliance added to her job title, not her calendar. Optimizes for guided workflows in plain language and software that knows the law so she does not have to. Rejects consultant-shaped platforms that assume a compliance department.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Drafted Generalist

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

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The Drafted Generalist

The RoPA module is genuinely structured — Art. 30 fields, sample templates in three languages, copy function, tags and attachments — with DPIA triggers derived from the risk assessment. But the DPIA module is explicitly 'a listing of conducted DPIAs', and nothing shows processor management, TOMs or legal bases living in the system, so that paperwork stays in my spreadsheets. 3 4

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Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

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The Drafted Generalist

Nothing in the captured documentation shows a request inbox, a breach register, statutory clocks or deletion workflows — the only deletion fact is that processing activities cannot be deleted at all, only archived. For my 80-person firm, data subject requests and breach cases would still live in an email folder. 3

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Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

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The Drafted Generalist

Everything documented is GDPR: the Art. 30 register, the supervisory-authority blacklist check, with templates in German, English and French. No BDSG, nDSG, UK GDPR or AI Act content appears anywhere in the captured pages, so it reads as one regime, well done, full stop. 3

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Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

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The Drafted Generalist

There's a report wizard for VVs and DPIAs and document evaluation is locked to the DSB role, which is decent governance for a two-person function. But there's no evidence of revision-safe change history, evidence packs or auditor access, so an audit file would still be days of assembly and hoping. 3 4

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Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

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The Drafted Generalist

The captured pages show no API, no directory import, no connectors and no automated workflows — data goes in by hand and comes out as reports. The closest thing to automation is that the license fee bundles the vendor's IT administration, maintenance and updates, which is a service, not an integration. 1 3

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European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

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The Drafted Generalist

A German entity in Regensburg with hosting in a German ISO-27001 data center is a solid base for the system holding my RoPA. But vendor ownership is undisclosed and no DPA or subprocessor list appears in the captured pages, so the chain under my compliance record isn't documented end to end. 1 5

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

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The Drafted Generalist

The only pricing fact is what the license fee includes — IT administration, maintenance, updates — with no figures, editions, module prices or scale steps anywhere. I cannot even ballpark what an 80-employee firm pays without calling sales. 1

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European sovereignty — proven facts

2 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency EU only ⚠ unverified 3/3 pts 1 Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (5)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage privacysoft.de Checked 15 Sep 2026 Details →
  2. 2 Product documentation portal help.privacysoft.online Checked 15 Sep 2026 Details →
  3. 3 RoPA module documentation help.privacysoft.online Checked 15 Sep 2026 Details →
  4. 4 DPIA module documentation help.privacysoft.online Checked 15 Sep 2026 Details →
  5. 5 Imprint privacysoft.de Checked 15 Sep 2026 Details →