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Document Management (DMS)

d.velop documents

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by d.velop AG · www.d-velop.de

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d.velop documents: AI-assisted analysis on whats-best.ai d.velop documents: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

d.velop documents at a glance

Vendor
d.velop AG
Headquarters
Not stated on the vendor’s pages as of 13 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 13 Oct 2026
Free plan
Not stated on the vendor’s pages as of 13 Oct 2026
Panel verdict
The AI panel rates d.velop documents 2/5, the mean of 6 judges. d.velop documents, the document management system of d.velop AG of Gescher, Germany, is strongest on document workflows at 7 with no spread: a documented SAP invoice workflow with automatic booking, three-way match and approvals via a Fiori app, connectors named for SAP, SAGE, APplus, Oracle, Salesforce, Dynamics 365 and Microsoft 365. how scores are made
As of
Vendor pages captured 13 Oct 2026; evaluated by the panel 15 Oct 2026. all sources

d.velop documents alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Records Manager

Weighted verdict

Owns the filing plan and gets the call when a contract from 2019 cannot be found. Wants metadata that is set at capture rather than typed later, version history with restore, search that respects permissions, and a bulk export that keeps metadata and versions together.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Records Manager

Panel median The Records Manager This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Records Manager
Capture, OCR & indexing 3.5 of 5 3.5 of 5
Versioning, permissions & audit trail 2 of 5 2 of 5
Audit-proof archiving & retention 2.5 of 5 2 of 5
Document workflows & integrations 3.5 of 5 3.5 of 5
Search, retrieval & exit 2 of 5 2 of 5
European sovereignty 1 of 5 0 of 5
Pricing transparency 0 of 5 0.5 of 5

Capture, OCR & indexing

How this is scored

How documents get in and become findable: scanning and email intake, OCR, classification and metadata extraction, and whether incoming e-invoices (XRechnung, ZUGFeRD) are read as structured data rather than as pictures.

0 — Manual upload only; no OCR, no metadata beyond file name and folder.

3 — Upload, drag-and-drop and scan import with OCR mentioned, but indexing is manual and no word on email intake or e-invoice formats.

5 — Scanner, email and folder intake, full-text OCR, document types with metadata fields, and automatic extraction of common fields (date, sender, amount) documented.

8 — AI- or rule-based classification and field extraction with confidence and a validation step, XRechnung and ZUGFeRD read as structured data, mailbox and Microsoft 365 intake, and duplicate detection documented.

10 — Capture is engineered and shown: classification and extraction trainable per document type, validation queues, e-invoice validation against the standard, intake channels listed with their limits, and where AI processing runs (location, model provider) stated.

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The Records Manager

Intake is broadly documented: paper via scanner, PDF, email and the Peppol e-invoice network, plus file-system import and camera capture, with OCR identifying recipients and booking-relevant fields such as invoice number, date, creditor and line items extracted automatically and matched against order data. ZUGFeRD and XRechnung are processed as structured data under the EN 16931 profiles, and an AI-assisted review step exists. We found no public information on duplicate detection or on the confidence of the classification and field extraction. 5 6 9 12

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Versioning, permissions & audit trail

How this is scored

Who may see and change which document, what happened to it, and whether earlier states can be recovered: version history, check-in and check-out, role- and attribute-based rights, and an audit trail of reads and changes.

0 — Files overwrite each other; rights only at folder level or not described; no log of who did what.

3 — Version history and folder permissions exist, but no check-out, no record-level rights and no documented audit log.

5 — Version history with restore, check-in and check-out, roles and groups with document-type or record-level rights, and an audit log of changes documented.

8 — Metadata-driven permissions (by department, client or confidentiality), audit trail covering reads, exports and deletions, single sign-on and directory sync (Entra ID, LDAP) documented, and administrators' own actions logged.

10 — Access is provable: the audit trail is tamper-evident and exportable, permission changes are themselves versioned, field-level rights and need-to-know access for HR or legal records documented, and the log retention period stated.

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The Records Manager

Version management is documented — a separate version is stored for every change to a document — and access runs through individual permission structures that also apply in AI processes and in search results. We found no public information on check-in and check-out, on restoring earlier versions, on single sign-on and directory sync, or on an audit trail of reads and changes; the auditable decisions advertised apply to AI agent decisions. For a filing plan that must prove who touched a contract, that gap decides the score. 1 8 9 11

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Audit-proof archiving & retention

How this is scored

GoBD-compliant, revisionssicher archiving: immutability of archived documents, retention schedules and deletion, tax-audit data access, and the independent evidence behind the claim — scored on what is certified and documented, not on the word "GoBD-konform".

0 — No statement on archiving, retention or GoBD.

3 — "GoBD-konform" or "revisionssicher" claimed with no certificate, no description of how immutability is achieved and no retention settings documented.

5 — Archived documents documented as unchangeable, retention periods configurable per document type, deletion after expiry, and a sample Verfahrensdokumentation or GoBD guidance offered.

8 — An auditor's report (IDW PS 880 or comparable) published or named with its scope and date, WORM or equivalent storage described, legal hold, GDPR deletion reconciled with retention duties, and Z1–Z3 tax-audit export documented.

10 — Archiving is evidenced end to end: current Testat with scope covering the cloud and on-premises editions as sold, retention and deletion logged and reportable, long-term formats (PDF/A) enforced, and a documented procedure for the tax audit and for moving the archive without breaking its integrity.

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The Records Manager

Revision-safe, GoBD-conform archiving is claimed and backed by real guidance: free sample Verfahrensdokumentationen, webinars and whitepapers, retention policies that block deletion and modification, and versioning that keeps every change. We found no public information on a published auditor's report such as IDW PS 880, on retention periods configurable per document type with deletion after expiry, or on Z1–Z3 tax-audit data access. Without independent evidence the claim rests on the vendor's own words. 6 7 8 9

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Document workflows & integrations

How this is scored

What happens to a document after it arrives: approval and invoice workflows, tasks and deadlines, and the connectors that tie the DMS to ERP, accounting, DATEV, Microsoft 365 and the rest of the stack.

0 — No workflows; documents are stored and nothing else.

3 — A fixed approval or sharing step and a handful of named integrations, with no workflow designer and no API documentation.

5 — A workflow designer for approvals and invoice processing, tasks with deadlines and substitutes, Microsoft 365 or Outlook integration, and a documented REST API.

8 — Graphical workflow modelling without code, invoice workflow with ERP or DATEV handover documented, connectors for named ERP systems (SAP, Microsoft Dynamics, DATEV) with their scope, webhooks or events, and e-signature integration.

10 — Workflows are a platform: versioned workflow definitions, process reporting with throughput times, a public API reference with rate limits and a sandbox, a partner marketplace of integrations with stated maintainers, and workflow history kept in the audit trail.

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The Records Manager

The invoice workflow is concrete: automatic booking, checking and release fully integrated with SAP purchasing and financial accounting, individually configurable approval steps, approvals via SAP Fiori, three-way match, and substitution when someone is absent. Connectors are named for SAP, SAGE, APplus, Oracle, Salesforce, Microsoft Dynamics 365 and Microsoft 365, e-signature is offered, and a REST API is available for custom applications. We found no public information on a DATEV handover, webhooks or events, or a public API reference with rate limits and a sandbox; the process studio appears in a webinar description without graphical modelling being documented. 5 9 10 11

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Search, retrieval & exit

How this is scored

Finding documents again and taking them with you: full-text and metadata search, saved searches and mobile access, and whether documents, metadata, versions and audit trail can be exported in documented formats when the contract ends.

0 — Folder browsing only; no export beyond downloading single files.

3 — Full-text search exists, but no metadata filters, and bulk export is undocumented or only on request.

5 — Full-text and metadata search with filters and saved searches, mobile or web access, and bulk export of documents with their metadata (for example CSV or XML) documented.

8 — Search across versions and attachments with permissions respected, export of documents in original format with metadata, versions and audit trail in a documented structure, and an import path from other DMS or file shares named.

10 — The exit is designed in: a documented complete export with schema, export available self-service at any time, the post-termination retrieval window and data deletion stated, and archives stored in open formats so a successor system can take them over intact.

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The Records Manager

Search is solid: enterprise search running in real time across company applications, AI answers that cite sources and respect the user's access rights, saved search templates, and mobile apps for Android and iOS with offline use. But taking the records with you is unevidenced — we found no public information on bulk export of documents together with their metadata and versions, on export formats, or on the post-termination retrieval window. When the contract ends, I cannot tell a client what leaves this system. 8 11 12

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European sovereignty

How this is scored

Who the contracting entity and its owner are, where documents and their metadata are stored and processed in the cloud edition, and who the subprocessors are — including any AI provider that reads document content. Independently sourced by the sovereignty pipeline.

0 — Non-EU contracting entity, no statement on where documents are stored, and subprocessors unnamed.

3 — An EU entity contracts, but the cloud edition runs on a non-EU-controlled hyperscaler without a stated safeguard, or the subprocessor list is absent.

5 — EU contracting entity and EU data centres stated for the cloud edition, with a DPA, but significant parts of the chain (hosting, AI processing, support) are non-EU-controlled without a stated safeguard.

8 — EU entity, documents and metadata stored in named EU data centres, subprocessor list with locations published, AI processing location disclosed, an on-premises or private-cloud option offered, and certifications (ISO 27001, BSI C5) published.

10 — Sovereign end to end and evidenced: European ownership, EU entity, every processing location and subprocessor European, customer-controlled keys or on-premises operation available, and certifications with their scope published.

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The Records Manager

We found no public information on the contracting entity's jurisdiction or ownership, on where the cloud edition stores documents and metadata, or on the product's subprocessors — including any provider that processes document content for the AI. The privacy statements captured cover website processing only and name German recipients for website functions, while the AI is described as running on a "sichere Infrastruktur" with no location given. For document custody, that is nothing to hand a data protection officer. 3 5

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Pricing transparency

How this is scored

Whether a buyer can compute the cost of a given number of users, storage and modules — including cloud versus on-premises licensing, maintenance, implementation partner fees and price increases — from public pages alone.

0 — No public prices at all; every quote comes from sales or a partner.

3 — A "from" price or a single edition priced, but modules, storage, maintenance and partner implementation are unstated — the real cost is unknowable.

5 — Editions priced per user or per month, but at least one commonly needed cost (storage, archiving or workflow module, maintenance percentage, onboarding) is missing or "on request".

8 — Every edition and module priced publicly, storage limits and overage stated, on-premises licence and maintenance terms given, and contract term and notice period published.

10 — Complete cost computability: a configurator or price list covering users, modules, storage and deployment model, partner implementation priced or bounded, and price-increase terms on a public page.

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The Records Manager

The privacy policy confirms that orders can be placed in an onlineshop and a store page was captured, but no price figure of any kind is confirmed anywhere: we found no public information on edition or module prices, storage limits, maintenance terms, partner implementation fees, or contract term and notice period. What is offered publicly is an individual live demo on request. A buyer cannot compute anything from these pages. 2 3 4 7

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined — uncited Report an error

Questions about d.velop documents

Is d.velop documents European?

Yes. whats-best.ai classifies d.velop documents as EU-Made.

Where does d.velop documents store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

Does d.velop documents have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

What are the best alternatives to d.velop documents?

As of 15 Oct 2026, the panel rates AMAGNO (3/5), Doxis (3/5) and EASY Archive (2.5/5) highest among the other 14 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is AMAGNO (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: d.velop documents alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (12)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.d-velop.de Checked 13 Oct 2026 Details →
  2. 2 Pricing page store.d-velop.com Checked 13 Oct 2026 Details →
  3. 3 Privacy policy www.d-velop.de Checked 13 Oct 2026 Details →
  4. 4 Legal notice www.d-velop.de Checked 13 Oct 2026 Details →
  5. 5 Capture, OCR & indexing — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  6. 6 Capture, OCR & indexing — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  7. 7 Audit-proof archiving & retention — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  8. 8 Audit-proof archiving & retention — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  9. 9 Document workflows & integrations — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  10. 10 Document workflows & integrations — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  11. 11 Search, retrieval & exit — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →
  12. 12 Search, retrieval & exit — found from sitemap www.d-velop.de Checked 13 Oct 2026 Details →