Aplano vs Staffomatic

Aplano

Templates carry working time and role and drop onto a weekly grid, and a staffing-requirement field feeds a generate function the planner can accept, reject or ask for an alternative on — a genuine proposal, not just a drawing board. But the need is typed in by hand: we found no public information on forecasting from POS, footfall or occupancy, on labour cost shown against budget while planning, on cross-location staff sharing, or on qualifications beyond a role label.

Staffomatic

Templates for shifts and weeks, shift swaps, open-shift applications and visibility of absences or double bookings while planning give a working grid, and qualifications and availabilities live in the system from the Professional tier. We found no public information on staffing requirements per shift, multiple sites or departments, and nothing on demand forecasting from POS or occupancy data, automatic roster proposals, or labour cost against budget while planning — which is what thirty locations actually run on.

Aplano

Break rules and rest periods are named as considered in planning and manageable in time-tracking settings, with overtime handled in the entry tier — more than a bare compliance claim. We found no public information on the ArbZG daily maximum, Minijob earnings limits, Tarifvertrag surcharges or time accounts, and nothing stating whether a violation blocks publication or only warns.

Staffomatic

The captured pages show overtime balances and a time account, but we found no public information on any rule check — ArbZG daily maximum, the 11-hour rest period, breaks, youth or maternity protection, Minijob limits or Tarifvertrag handling are all unmentioned. Surcharges appear only as payroll figures in the Premium tier, so the rules stay with the planner.

Aplano

The app delivers the full core set and then some: availability entry with start and end times, vacation requests with automatic account adjustment, swap and open-shift applications with manager confirmation, push notifications, team chat, and clock-in by app, phone, tablet station or fingerprint and RFID terminal. We found no public information on a multilingual interface, offline clock-in handling, or swap approvals checked against qualifications and rest periods before confirmation.

Staffomatic

A mobile app with swap requests, open-shift applications, availability entry and vacation requests with manager approval, plus a dedicated punch-clock app, covers the shop-floor basics. We found no public information on push notification of changes, multilingual use, offline clock-in, or whether swaps are checked against qualifications and rest periods before approval.

Aplano

Employee, manager and administrator roles exist, a data-processing agreement is required for app use, and a general deletion-when-no-longer-needed statement is published with a named external data-protection officer. Geolocation and geofencing are marketed as features with no public information on switching them off, and we found nothing on configurable visibility of absence reasons, an audit log of who viewed whose data, or documentation a works council would need.

Staffomatic

The privacy policy is concrete — it names what is stored, deletes server logs after 14 days and application data after six months, and roles and rights exist from the Professional tier with a log kept 30 to 90 days depending on plan. We found no public information on configurable visibility of absence reasons, an audit trail of who viewed an individual's data, a published data-processing agreement, or documentation for works-council approval.

Aplano

Exports to CSV, PDF, Multi-PDF and Excel sit in the top tier, but we found no public information on any named payroll system such as DATEV or LODAS, on surcharge or wage-type handling, or on POS, HR master-data or API connections. The month leaves as a file someone must still fit to payroll themselves.

Staffomatic

DATEV export, surcharges and the overtime account sit in Premium, Personio is a named HR interface, and API access is tier-gated — a real payroll path rather than a retyped spreadsheet. We found no public information on POS integrations, a lock step before transmission, or wage types mapped per surcharge.

Aplano

Aplano GmbH in Berlin is the contracting entity, and the privacy policy names its subprocessors with countries and purposes — several of them US companies or US-parented EU entities used for website analytics, newsletter and payments. We found no public information on where the product's own employee data is hosted; "Entwicklung in Deutschland" speaks to development, not data residency, and no hosting provider is named.

Staffomatic

The contracting entity is a German company registered in Hamburg with a German server-management partner, and the privacy policy publishes its subprocessors, naming non-EU processors such as Celonis, HubSpot and Microsoft with EU standard contractual clauses as the safeguard. The hosting region itself and a named data-centre provider are not confirmed on the captured pages, and no push-notification service for the apps is named.

Aplano

All three tiers carry public per-employee monthly prices with the feature list per tier, a one-month minimum term, and the useful rule that deactivated users are not billed. Hardware such as the fingerprint or RFID reader appears without a price, VAT treatment is unstated, and the captured pages give different signals about a free option, so the annual invoice for a mixed headcount with terminals is not fully computable.

Staffomatic

All three tiers are public — 2,00, 4,00 and 6,00 per month and person for Basic, Professional and Premium, each with a stated minimum of 10 persons, monthly or annual billing with up to 17 percent saving, net prices plus VAT, and tier contents listed feature by feature, so an operator can get close to the annual invoice. We found no public information on how inactive or seasonal staff are counted, onboarding fees, or any minimum term beyond cancellation at the end of the billing period.