Aplano vs Staffomatic

Aplano

Templates carry working time and a role and drop onto a weekly grid, and there is real automatic generation: a staffing-requirement field, user-defined rules, and a proposal you accept, reject or regenerate. But the generation runs on numbers and rules the planner types in — we found no public information on qualifications matrices, multiple locations or departments, coverage gaps shown before publication, or any demand data source such as POS revenue or occupancy, and no labour-cost view against budget.

Staffomatic

Templates for shift and week plans, shift swaps and shift applications are on the homepage, and qualifications, availabilities and prioritised shifts arrive in the middle paid tier — but we found no public information on staffing requirements per shift, on multiple locations or departments, or on demand planning of any kind. The only artificial intelligence the pages document is a support-reply drafter fed by Make.com and the Claude API, not a forecaster reading POS or occupancy data.

Aplano

The pages name Pausenregelungen and Ruhezeiten, break-rule management in settings, and overtime handling, which is more than a bare compliance badge. But no daily maximum is named, no Minijob earnings warning, no Tarifvertrag surcharges, youth protection or works-agreement rules appear anywhere, and nowhere does it say whether a violation blocks publication or merely warns.

Staffomatic

We found no public information naming any working-time rule — no eleven-hour rest period, no breaks, no daily maximum, no Minijob ceiling, no collective agreement; the vendor's conformity claim is about data protection only, one hundred percent DSGVO. What the pages do show is a working-time account and an overtime account in the top tier plus surcharges next to the DATEV export, which counts hours and money rather than checking a single provision of the working-time law.

Aplano

A native app in both stores with shift swaps under admin confirmation, open-shift applications, availability entry down to start and end times, vacation requests that adjust the vacation account, push notifications, team chat, and clock-in by phone or tablet station with geolocation. We found no public information on swaps being checked against qualifications or rest periods before approval, offline clock-in handling, or any language coverage beyond the German pages, and self-resolution without a manager is nowhere described.

Staffomatic

The basic tier ships a mobile app with shift swap and shift applications, vacations are checked and approved in the absence planner, and mobile time capture plus a punch-clock app are advertised on the homepage, with availability entry one tier up. We found no public information on push notification of changes, offline handling, a multilingual interface, or swap approvals checked against qualifications and rest periods.

Aplano

Three permission types exist in every plan, there is a change log, a 14-day log retention, a general deletion statement, a named external data-protection officer, and app use requires a data-processing agreement. Geolocation tracking is presented with no statement that it can be switched off, and we found no public information on fine-grained visibility of absence reasons or location data, a who-viewed audit log, configurable deletion periods, or any documentation offered for works-council approval.

Staffomatic

A role model called roles and rights appears in the middle tier and a protocol of thirty, sixty or ninety days depending on the plan, but we found no public information on what that protocol records, on who may see whose absence reasons, or on configurable deletion of employee schedule data. To the vendor's credit the privacy policy states stored data types, retention periods for several categories, full subject rights and an external German data protection officer — though we found no public information on a model works agreement or on any monitoring functions that can be switched off.

Aplano

The only evidenced path is a Pro-tier export in CSV, PDF, Multi-PDF and Excel plus a CSV employee-list import in all plans — no payroll system is named anywhere, and the month is a file someone retypes. We found no public information on surcharge wage types, DATEV or Lohn und Gehalt, POS or HR integrations, or an API.

Staffomatic

The DATEV export and surcharge handling sit in the top tier only, the Personio interface and API access in the middle one, and time tracking is billed as perfect preparation for payroll — so a named payroll export plus a named HR connection is evidenced. We found no public information on a lock step before transmission, on wage types mapped per surcharge, on any POS integration feeding the plan, or on retro corrections after the close, and the public evidence for API documentation amounts to the single word "API".

Aplano

A German GmbH is the controller and contracting entity, development is claimed in Germany, an external DPO is named, and the privacy policy publishes its processors. But the hosting region for the product itself is never stated, ownership is unknown, and the named chain includes US providers for analytics and newsletter, so EU hosting as standard is not evidenced even though the entity is.

Staffomatic

The legal notice shows a Hamburg limited company entered in a German register, and the privacy policy names its processors country by country — including US firms such as HubSpot, Celonis's Make.com and Microsoft Advertising — under a general standard-contractual-clauses clause. Hosting appears only as management of servers via a partner from Germany with no data-centre provider named, and the independently sourced sovereignty attributes leave data residency, ownership and subprocessor exposure unconfirmed, so several open questions remain for the buyer's works council.

Aplano

All three tiers are priced per employee per month with the one-month minimum term stated, deactivated employees are not billed, and payment methods and a 14-day Pro trial without payment details are public. The captured pages give different impressions on a free plan — the legal notice says scheduling can be created at no cost while the pricing page shows only paid tiers — and the fingerprint/RFID clock hardware is unpriced, VAT treatment is unstated, and the tier placement of time tracking is not fully shown.

Staffomatic

All three tiers carry a per-person monthly price with a ten-person minimum stated, VAT treatment and both billing periods are published, and the feature-to-tier mapping tells a buyer exactly where the time tracking and the DATEV export sit. The annual option is advertised only as saving up to 17 percent, so the actual annual figure is not computable from public pages, and we found no public information on how inactive or seasonal staff are counted toward the invoice.