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Absence Management

WhosOff

UK / wider Europe Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by X:drive Computing Limited · www.whosoff.com

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WhosOff: AI-assisted analysis on whats-best.ai WhosOff: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

WhosOff at a glance

Vendor
X:drive Computing Limited
Headquarters
Not stated on the vendor’s pages as of 13 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 13 Oct 2026
Free plan
Not stated on the vendor’s pages as of 13 Oct 2026
Panel verdict
The AI panel rates WhosOff 1.5/5, the mean of 6 judges. WhosOff is an absence management product from X:drive Computing Limited of Canterbury, England. how scores are made
As of
Vendor pages captured 13 Oct 2026; evaluated by the panel 15 Oct 2026. all sources

WhosOff alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Skeptic

Weighted verdict

Knows "eAU supported" can mean a photo upload, "DATEV integration" can mean a CSV, and "GDPR-compliant" can mean every manager sees every diagnosis-adjacent note. Reads for who actually retrieves the certificate, which leave rules are computed rather than typed in, and whether the carry-over expiry notice exists at all.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Skeptic

Panel median The Skeptic This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Skeptic
Entitlements & German leave rules 1.5 of 5 1 of 5
Requests, approvals & team calendar 3.5 of 5 3.5 of 5
Sick leave, eAU & continued pay 0 of 5 0 of 5
Payroll handover, time tracking & API 2 of 5 2 of 5
Health data, access & works council 1.5 of 5 1.5 of 5
European sovereignty 0 of 5 0 of 5
Pricing transparency 0.5 of 5 0.5 of 5

Entitlements & German leave rules

How this is scored

Whether the tool computes leave the way German and Austrian law and contracts do: entitlements per contract and working-time model, part-time proration, carry-over and expiry with the required notice, public holidays per federal state, half days and hourly leave, and special leave types.

0 — A fixed number of days per person typed in by hand; no carry-over, no proration and no public holidays.

3 — Annual entitlements and national public holidays, with carry-over as a manual adjustment and no statement on part-time or regional holidays.

5 — Entitlements per employee with automatic proration for joiners, leavers and part-time working days, public holidays per German federal state or Austrian region, half days, configurable carry-over with an expiry date, and custom leave types.

8 — Several working-time models per employee with changes over time recalculated, hourly leave, carry-over expiry with automatic notices to employees before leave lapses, special leave and parental leave types with their own rules, and entitlement changes logged.

10 — Leave law modelled and documented: entitlement rules per contract or collective agreement, statutory minimum and contractual leave kept apart where they expire differently, balances recalculated retroactively with an audit trail, and the rules a tool applies published in its help centre.

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The Skeptic

Entitlements are numbers a super user types in and amends by hand — the help pages describe editing "This Years or Next Year's Opening and Remaining" balances — and the only computed rules evidenced are per-type yearly caps and hourly versus daily tracking. We found no public information on part-time proration, joiner or leaver recalculation, carry-over expiry notices, or public holidays by German federal state or Austrian region. 6 7 8

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Requests, approvals & team calendar

How this is scored

The everyday flow: an employee requests leave on a phone, the right person approves, a substitute is named, and the team can plan around it — judged on configurable approval chains and on what colleagues are allowed to see.

0 — Leave requested by email or in a shared calendar; no approval step and no record of who approved.

3 — Requests with a single approver and a team calendar, but no substitutes, no blocking rules and every absence reason visible to everyone.

5 — Mobile requests and approvals, approvers per team or department, substitutes named on the request, a team calendar that shows absence without the reason, email or push notifications, and calendar sync.

8 — Multi-level approval chains, minimum staffing rules or blackout periods, delegation while the approver is away, configurable calendar visibility per role, Microsoft Teams or Slack integration, and every request, approval and cancellation logged.

10 — Approval logic that matches a real organisation: rules per location, team and leave type, conflicts checked against staffing and shift plans before approval, a complete history per request, and reporting on pending and overdue approvals.

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The Skeptic

This is the one area the captured pages genuinely evidence: mobile apps on iOS and Android, approvers per team or department, multiple approval levels with primary and back-up approvers, conflict rules, minimum staffing levels, and calendar feeds into Google, Outlook, Office 365 and iCal. What holds it down: we found no public information on substitutes named on a request, a Teams or Slack integration, or a documented per-request approval history — the "complete audit trails" line is features-page copy, and calendar visibility is only implied by per-leave-type "visibility settings". 6 8 10 11

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Sick leave, eAU & continued pay

How this is scored

Sick notifications and the German electronic certificate of incapacity: whether the tool retrieves the eAU from the health insurer itself or through a named payroll system, how sick days are counted towards the six-week continued-pay and BEM thresholds, and how child-sick days and certificates from private insurance are handled.

0 — Sickness recorded as another leave type with no word on the eAU, certificates or thresholds.

3 — A sick-leave type with a document upload, and "eAU" mentioned without saying who retrieves it or how.

5 — Sick notification by the employee in the app, the eAU retrieval process documented — by the tool itself or via a named payroll system — with the retrieval status visible to HR, and child-sick days as a separate type.

8 — eAU retrieval from the statutory health insurers documented end to end with the certified software named, retrieval results written back to the absence, sick days counted towards the six-week continued-pay limit per illness, BEM thresholds flagged to HR only, and paper certificates for privately insured employees handled.

10 — Sick leave handled as the regulated process it is: eAU retrieval automated with error and follow-up handling, continued-pay and sickness-benefit transitions tracked, BEM invitation workflow supported, reasons and documents restricted to named roles, and the whole process documented in the help centre.

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The Skeptic

Sickness appears in the captured pages only as a name in the leave-type list. We found no public information on eAU retrieval, who fetches a certificate, the six-week continued-pay count, BEM handling or child-sick days — and the vendor's own sick-leave page yielded no confirmed detail on any of it. 3 8

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Payroll handover, time tracking & API

How this is scored

Getting absences into the payroll run with the right codes and keeping balances consistent with time tracking: exports or integrations for the payroll systems German companies use, time-account interaction, and an API.

0 — No export beyond a screen list; absences are retyped into payroll.

3 — A CSV or Excel export of absences per month, with no named payroll system and no API.

5 — A documented export or integration for DATEV (LODAS or Lohn und Gehalt) or another named German payroll system, absence types mapped to payroll codes, and a documented API.

8 — Several named payroll integrations, absence and overtime balances shared with time tracking, configurable payroll codes per leave type, monthly closing that locks past periods, webhooks, and an API with published limits.

10 — Payroll handover that closes the month: absences, sick days and eAU results delivered to payroll in its own format with corrections flagged, a period lock with an audit trail, a versioned API with a deprecation policy, and the full absence history exportable at contract end.

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The Skeptic

There is a documented RESTful API with token authentication, a sandbox, IP restrictions and webhooks, which is more than a CSV. But we found no public information on any named payroll system, payroll code mapping or month-end period lock — the only export mention is a customer testimonial about HR reports — so absences are pullable, yet their arrival in any payroll format is unevidenced. 8 9 10

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Health data, access & works council

How this is scored

What the tool does with data that is health data in law: who can see a sickness reason or certificate, how long absence records are kept, whether access is logged, and whether the vendor documents what a works agreement on absence recording needs.

0 — Nothing stated about who sees sick data or how long absences are kept.

3 — Roles for employees, managers and admins, but sickness reasons and documents visible to managers by default, and no retention setting.

5 — Sick-leave reasons and certificates restricted to HR by configurable permissions, colleagues see only "absent", retention or deletion of absence records configurable, and a DPA available.

8 — Field-level permissions per leave type, access to health-related records logged, retention rules per record type with automatic deletion, employees able to see their own records, and documentation aimed at works councils or a works agreement.

10 — Health data governed and evidenced: Art. 9 GDPR processing explained per feature, deletion runs logged and reportable, audit logs exportable, no analytics or AI features run on sickness data without explicit configuration, and the vendor publishing a template or checklist for the works agreement.

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The Skeptic

Roles exist — staff, approver, super user — and leave types carry "visibility settings", the only access control evidenced for sickness reasons. We found no public information on configurable retention for absence records, access logging, a DPA or works-council documentation; and the captured pages give different signals on health data, since the privacy policy states "We do not collect any Special Categories of Personal Data" including health information, while the features pages list sickness as a tracked leave type. 4 8 11

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European sovereignty

How this is scored

Where absence and sickness data lives, who the contracting entity is, and who the subprocessors are — including email, push-notification and support providers. Independently sourced by the sovereignty pipeline.

0 — Non-EU vendor and contracting entity, hosting unstated, and subprocessors unnamed.

3 — EU hosting offered as an option while the contracting entity is non-EU, or the subprocessor list is absent.

5 — EU hosting as standard and an EU contracting entity, but parts of the chain — email, push notifications, analytics or support — are non-EU without an explained safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessor list published with locations, and a DPA that covers sickness data as special-category processing.

10 — Sovereign end to end and evidenced: vendor, entity, hosting and every subprocessor European, and certification published.

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The Skeptic

The contracting party sits in Canterbury, England per its terms — outside the EU — and we found no public information on where absence data is hosted or which subprocessors process it; the privacy policy's only located third party is "analytics providers such as Google based outside the UK". Every sovereignty attribute that could be sourced came back unknown. 4 5

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per employee or per user, which features (eAU, payroll export, time tracking) sit in which tier, minimum users and the minimum term.

0 — No public prices at all; every tier is a sales conversation.

3 — A starting price exists, but the pricing basis or which features it covers is unstated — the invoice is unknowable.

5 — Tier prices public with the pricing basis given, but at least one commonly needed piece (eAU, payroll export, time tracking, extra admins) is unpriced or "on request".

8 — Every tier priced publicly with its basis, add-on prices listed, minimum users, minimum term and VAT treatment given.

10 — Complete price computability: the annual invoice derivable for a given headcount and feature set, with every add-on, setup fee and overage published.

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The Skeptic

The pricing page was captured and produced no confirmed prices: we found no public information on tier prices, the per-employee or per-user basis, feature placement across tiers, minimum users or the minimum term. The single cost fact anywhere is a free trial running to a fixed date in November 2026 — real, but no invoice can be computed from it. 2 9

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Questions about WhosOff

Is WhosOff European?

Yes, though not from the EU. whats-best.ai classifies WhosOff as UK / wider Europe.

Where does WhosOff store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

Does WhosOff have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

What are the best alternatives to WhosOff?

As of 15 Oct 2026, the panel rates Kenjo (3/5), flair (2.5/5) and HRlab (2.5/5) highest among the other 16 Absence Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Kenjo (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: WhosOff alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about WhosOff? Tell us Report an error on this page

Sources (11)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.whosoff.com Checked 13 Oct 2026 Details →
  2. 2 Pricing page www.whosoff.com Checked 13 Oct 2026 Details →
  3. 3 Sick leave management www.whosoff.com Checked 13 Oct 2026 Details →
  4. 4 Privacy policy www.whosoff.com Checked 13 Oct 2026 Details →
  5. 5 Terms of service www.whosoff.com Checked 13 Oct 2026 Details →
  6. 6 Entitlements & German leave rules — found from sitemap www.whosoff.com Checked 13 Oct 2026 Details →
  7. 7 Entitlements & German leave rules — found from sitemap www.whosoff.com Checked 13 Oct 2026 Details →
  8. 8 Requests, approvals & team calendar — found from sitemap www.whosoff.com Checked 13 Oct 2026 Details →
  9. 9 Payroll handover, time tracking & API — found from sitemap www.whosoff.com Checked 13 Oct 2026 Details →
  10. 10 Payroll handover, time tracking & API — found from sitemap www.whosoff.com Checked 13 Oct 2026 Details →
  11. 11 Health data, access & works council — found from sitemap www.whosoff.com Checked 13 Oct 2026 Details →