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Billing & Invoicing

Orb

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Orb, Inc. · www.withorb.com

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Orb: AI-assisted analysis on whats-best.ai Orb: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Orb at a glance

Vendor
Orb, Inc.
Headquarters
Not stated on the vendor’s pages as of 3 Nov 2026
Data hosting
Not stated on the vendor’s pages as of 3 Nov 2026
Free plan
Yes, per the vendor’s own page source, captured 3 Nov 2026
Panel verdict
The AI panel rates Orb 3/5, the mean of 6 judges. Orb is a billing and invoicing platform judged strongest on tax handling, the subscription engine and revenue and handoff, and weakest on pricing transparency and sovereignty. how scores are made
As of
Vendor pages captured 3 Nov 2026; evaluated by the panel 4 Nov 2026. all sources

Orb alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Tax Adviser

Weighted verdict

Advises software and subscription businesses and sees what their billing tools get wrong at the year-end audit. Wants sequential numbering and credit notes instead of edited invoices, XRechnung and ZUGFeRD now that the B2B e-invoice is mandatory, VAT IDs checked before reverse charge is applied, and a merchant of record that says in writing which tax it owes.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Tax Adviser

Panel median The Tax Adviser This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Tax Adviser
Plans, pricing models & subscription lifecycle 3.5 of 5 3.5 of 5
Invoices & e-invoicing compliance 2 of 5 2 of 5
Cross-border VAT & tax handling 4 of 5 4 of 5
Payment collection, dunning & portability 3 of 5 3 of 5
Revenue reporting & accounting handoff 3.5 of 5 3.5 of 5
European sovereignty 1.5 of 5 1.5 of 5

Plans, pricing models & subscription lifecycle

How this is scored

How the product models what is sold and to whom: plans, add-ons and price points, trials, upgrades and downgrades with proration, usage-based and seat-based pricing, contract terms and renewals, quotes, and a self-service portal where the customer changes or cancels their own subscription.

0 — No subscription model; recurring charges are set up by hand per customer or per invoice.

3 — A recurring invoice or a fixed plan that repeats on a schedule, but no proration, no trials, no add-ons and no usage component.

5 — Plans with add-ons and trials, upgrades and downgrades with proration, renewals and cancellations handled by the system, and a customer portal for viewing and changing the subscription.

8 — Usage-based, tiered, volume and seat-based pricing with metering through an API, contracts with minimum terms, ramps and notice periods, quotes that convert into subscriptions, multiple currencies and price books, and the subscription history kept per customer.

10 — The commercial model lives in the product: hybrid pricing (commitments, prepaid credits, overage) without custom code, price changes rolled out to existing customers with grandfathering, entitlements exposed to the selling application, and every change to a subscription versioned and attributed.

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The Tax Adviser

Orb documents a real subscription lifecycle: plan changes run immediately, on a future date or at end of term, unused in-advance fees are credited to the customer balance through day-based proration, mid-period cancellations auto-issue credit notes, and every subscription is internally versioned with an audit trail of each plan assignment. Minimums, prepaid credits recognised at cost basis and free allocations point to commitment-style hybrid pricing, and net terms are configurable at plan, subscription or invoice level. We found no public information on trials, quotes that convert into subscriptions, or a self-service portal where the customer changes their own subscription. 3 5 10 11

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Invoices & e-invoicing compliance

How this is scored

Whether the invoices the product issues are legally valid where the customer is: mandatory invoice content, sequential numbering, credit notes and cancellations instead of edits, retention and archiving to GoBD, and structured e-invoices (XRechnung, ZUGFeRD/Factur-X, Peppol) for business customers and public bodies.

0 — No invoices; the product charges cards or sends payment requests and the seller writes invoices elsewhere.

3 — PDF invoices from a template, but numbering, mandatory content, corrections and retention are not described.

5 — Invoices with sequential numbering and the mandatory content stated, credit notes and cancellations instead of edits, invoices in several languages and currencies, and a documented archive.

8 — Structured e-invoices to EN 16931 issued as XRechnung or ZUGFeRD/Factur-X and sent through Peppol, GoBD-compliant numbering and unalterable archiving stated, invoice data exportable for a tax audit, and the e-invoicing mandates in named EU countries addressed.

10 — Invoicing that stands up in any audit it may face: e-invoicing to public bodies and businesses in several EU countries with the channels named, clearance and reporting models (France, Italy, Poland) supported where they apply, a Verfahrensdokumentation or equivalent offered, and every invoice traceable to the subscription event that produced it.

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The Tax Adviser

Corrections are done the way an auditor wants: credit notes are auto-typed into adjustments and refunds, capped at the invoice value, carry the proportional tax, and replace any edit to an issued invoice. Invoice numbering is documented as a randomly generated prefix plus a sequentially increasing number, either one account-wide prefix or a unique prefix per customer — workable, but per-customer prefixes give many small series rather than one clean account sequence. We found no public information on structured e-invoices such as XRechnung, ZUGFeRD or Peppol, on GoBD-compliant archiving, or on invoices in several languages, which an EU business needs now the B2B e-invoice mandate is live. 5 6 7

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Cross-border VAT & tax handling

How this is scored

How the product gets tax right when the seller sells across borders: VAT rates per country and product type, reverse charge for business customers with VAT ID validation (VIES), the EU One-Stop-Shop, US sales tax — or, for a merchant of record, which tax liability it takes on in its contract and which it leaves with the seller.

0 — No tax handling; the seller types the rate on every invoice.

3 — One configurable VAT rate or a manual rate table, with no customer-location logic and no VAT ID check.

5 — Tax rates applied by customer country and status, reverse charge for business customers with a VAT ID field, and tax shown correctly on invoices and in reports.

8 — Automatic VAT per country and product type, VIES validation of VAT IDs, OSS reporting data, evidence of customer location kept, US sales tax through a named engine — or a merchant-of-record contract that states the tax liability it assumes and in which countries.

10 — Tax is discharged and evidenced: filings or filing data for OSS and the countries sold into, rate changes maintained by the vendor with a stated process, tax decisions per invoice explainable, and the division of liability between seller and vendor written into the terms.

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The Tax Adviser

Tax is delegated but disciplined: six named engines are supported (Anrok, Avalara, Numeral, Sphere, Stripe Tax, TaxJar), EU VAT IDs are validated against VIES before reverse charge applies, tax follows the shipping address with billing-address fallback, issuance fails without a valid address, and every tax skip is recorded on the invoice timeline with its reason. Filing data flows out to the provider — Anrok transactions are reported at invoice issue and Avalara commits when the invoice is paid — and tax codes are configured per item. Orb itself applies no rates: with no provider connected no tax is calculated, and we found no public information on OSS-specific reporting or a written division of tax liability between seller and vendor in the terms. 7 8

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Payment collection, dunning & portability

How this is scored

How invoices turn into money: which payment providers and methods the product works with, SEPA direct-debit mandates, automatic retries and dunning sequences, payment reconciliation, collections handover — and whether the seller can move subscriptions and stored payment details to another provider.

0 — No collection; invoices are sent and payment is chased by hand.

3 — One built-in payment provider with card payments, and failed payments reported but not retried or chased.

5 — Several payment providers or methods including SEPA direct debit with mandates, automatic retries of failed payments, dunning emails with configurable steps, and payments matched to invoices.

8 — Gateway-agnostic collection across named providers, smart retries and card updaters, dunning with escalation and service suspension rules, bank-transfer reconciliation, a handover to a collection agency, and recovery reported.

10 — Collection is portable and measurable: subscriptions and payment tokens importable and exportable with a documented migration path, routing across providers per country or method, recovered revenue reported per dunning step, and no lock-in to the vendor's own payment service stated in the terms.

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The Tax Adviser

Collection runs through the named gateways Adyen and Stripe with autopay across cards, ACH and the wallet methods, receipts the moment an invoice turns paid, per-customer exclusion of card methods for enterprise contracts, and automatic handling of Stripe's minimum charge amount for small invoices. Failed payments retry at day 1, 4 and 9, a payment-failure notice goes out at exhaustion, and an updated payment method triggers an immediate retry. We found no public information on SEPA direct-debit mandates, configurable dunning steps, card updaters, or an export path for subscriptions and payment tokens to another provider — the documented numbering configuration covers moving from Stripe subscription billing into Orb, not out of it. 6 9 10

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Revenue reporting & accounting handoff

How this is scored

What finance gets out of billing: MRR, ARR, churn and cohort reporting, revenue recognition and deferred revenue, the export or sync to the accounting system and to DATEV, CRM and data-warehouse integrations, an API and webhooks, and a complete export of customer and subscription data.

0 — No reporting and no export beyond downloading individual invoices.

3 — A revenue overview and a CSV export of invoices, with no subscription metrics and no accounting integration.

5 — Subscription metrics (MRR, churn) on a dashboard, an export or sync to at least one named accounting tool, and a documented API with webhooks.

8 — Revenue recognition with deferred revenue schedules, a DATEV export or booking-ready journal for the ledger, native CRM and accounting integrations named, MRR movements explainable per customer, and a full data export documented.

10 — Billing is the system of record for revenue: recognition to IFRS 15 / ASC 606 stated, month-end close supported with reconciled reports, data-warehouse sync, audit trail of every financial event, and a complete export of customers, subscriptions and invoices that a successor system can import.

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The Tax Adviser

This is the part an auditor will like: recognition accords with ASC 606, fixed fees are straight-lined daily, deferred revenue excludes tax, monthly accounting-period locks push late changes into catch-up entries in the next open period, and voids and credit notes post as negative revenue. Invoices and taxes sync to QuickBooks with customer and item mapping, and the API carries the configuration. We found no public information on MRR or churn dashboards, a DATEV export, CRM integrations, or a documented complete export of customer and subscription data. 5 11 12

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where customer, invoice and payment data are hosted, and who the subprocessors are (hosting, payment providers, tax engines, email delivery). Independently sourced by the sovereignty pipeline; billing data is personal and financial at once, so the whole chain counts, not only the database.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (tax engine, email, analytics, support) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, data export and deletion documented, and certifications published with their scope rather than implied.

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The Tax Adviser

Orb publishes a serious security posture — SOC 2 Type II audited annually with the report available to customers, encryption at rest and in transit, third-party penetration testing, and a data processing addendum available on request — and names Amazon Web Services as its host in a virtual private cloud. What a European buyer needs is not stated on the captured pages: the hosting region, the subprocessors with their locations, and the contracting entity's jurisdiction are all unstated. I can prove neither European hosting nor a European entity from these pages, so this sits low despite the certifications. 2

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: platform fee, percentage of billed revenue or per-invoice fees, which modules (revenue recognition, e-invoicing, tax, extra gateways) cost extra, overage above a revenue band, setup and minimum term, and the merchant-of-record fee where it applies.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with billed revenue, invoices or modules is unclear.

5 — Tiers are public with their main inclusions and revenue bands, but at least one commonly needed piece (e-invoicing, revenue recognition, extra gateways, overage) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule (revenue percentage, per invoice, per subscriber), overage and add-ons listed, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given billed revenue, invoice volume and module set, with every add-on, setup, support and payment or merchant-of-record fee and the cancellation and data-return terms published.

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The Tax Adviser not rated — no public information

We found no public information on Orb's own prices: the captured pricing page is an atlas documenting other companies' price points per seat, per user or per credit, and no fact from any captured page states an Orb plan, platform fee, revenue percentage, per-invoice fee or minimum term. A buyer cannot compute an annual cost from what was captured. 4

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined — uncited Report an error
Hosting options Not determined — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined ⚠ unverified — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Orb

Is Orb European?

Not determined: the vendor’s pages as captured do not say where Orb is based.

Where does Orb store data?

Not stated on the vendor’s pages as of 3 Nov 2026.

Does Orb have a free plan?

Yes. Orb has a free plan, per the vendor’s page captured 3 Nov 2026.

What are the best alternatives to Orb?

As of 3 Nov 2026, the panel rates Chargebee (3.5/5), Younium (3.5/5) and Stripe Billing (3.5/5) highest among the other 15 Billing & Invoicing products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Younium (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Orb alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (12)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor page www.withorb.com Checked 3 Nov 2026 Details →
  2. 2 Security / trust page — found from the homepage www.withorb.com Checked 3 Nov 2026 Details →
  3. 3 Plans, pricing models & subscription lifecycle — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  4. 4 Plans, pricing models & subscription lifecycle — found from sitemap www.withorb.com Checked 3 Nov 2026 Details →
  5. 5 Invoices & e-invoicing compliance — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  6. 6 Invoices & e-invoicing compliance — found from sitemap support.withorb.com Checked 3 Nov 2026 Details →
  7. 7 Cross-border VAT & tax handling — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  8. 8 Cross-border VAT & tax handling — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  9. 9 Payment collection, dunning & portability — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  10. 10 Payment collection, dunning & portability — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  11. 11 Revenue reporting & accounting handoff — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →
  12. 12 Revenue reporting & accounting handoff — found from sitemap docs.withorb.com Checked 3 Nov 2026 Details →